Agata Reclaw

Planning, designing, executing, and monitoring a wide range of capital, refurbishment, and maintenance projects across the University. Leading end-to-end project delivery from inception and feasibility through design, specification, construction, and final handover. Acting as the main point of contact for Schools, Departments, and stakeholders, translating requirements into clear scopes, programmes, and costed project plans.

Estates Project Manager at University of Buckingham (2025-05 – Present)

• Planning, designing, executing, and monitoring a wide range of capital, refurbishment, and maintenance projects across the University.
• Leading end-to-end project delivery from inception and feasibility through design, specification, construction, and final handover.
• Acting as the main point of contact for Schools, Departments, and stakeholders, translating requirements into clear scopes, programmes, and costed project plans.
• Liaising with Estates Management, faculty, contractors, and external partners to coordinate all project elements and maintain strong communication throughout delivery.
• Conducting feasibility analyses with senior managers and developing project charters that outline goals, scope, deliverables, timelines, and KPIs.
• Leading multi-trade and multi-disciplinary contractor teams through all phases of project delivery.
• Managing project timelines, budgets, resources, and procurement, ensuring value for money and adherence to financial controls.
• Ensuring full compliance with CDM regulations, health & safety legislation, safe systems of work, and university policies.
• Implementing risk management strategies, monitoring progress, and taking proactive measures to mitigate potential issues or delays.
• Preparing and maintaining all project documentation, including plans, milestones, reports, and lessons learned.
• Providing clear and regular updates to senior management and stakeholders to support transparent decision-making.
• Anticipating and addressing changes in project scope and developing contingency plans where required.
• Coordinating consultation, dissemination, and reporting to support the University's maintenance and capital programme.
• Contributing to departmental planning sessions and long-term estate development strategy meetings.
• Supporting the transition of completed projects into operational use and ensuring successful post-occupancy review.
• Collaborating across the Estates team in a "one-team" approach, offering support to other service areas when needed.
• Applying strong knowledge of project management methodologies, tools, contractor management practices, and higher-education estate requirements in daily operations.

Operations Manager at Oxford Cancer, University of Oxford / CRUK Oxford Centre (2024-12 – 2025-05)

• Managing CRUK Oxford Development Fund project delivery.
• Leading the implementation of charity funding into fellowship positions within the Oncology Department.
• Ensuring alignment with and adherence to university policies throughout project delivery.
• Planning and developing project scope, monitoring progress, and setting deadlines.
• Leading the team and overcoming obstacles as they arise.
• Managing the project budget.
• Serving as the main point of contact for stakeholders.
• Evaluating project performance.
• Developing and executing communications and media strategies to effectively promote projects.
• Organising and delivering the Oxford Cancer Annual Symposium and other large-scale conferences.
• Handling governance-related duties, including organizing board and committee meetings and maintaining official documentation.
• Writing reports.
• Hiring and training business support staff.

Project Assistant & Office Manager at Oxford Cancer, University of Oxford / CRUK Oxford Centre (2024-03 – 2024-12)

• Developing and executing media strategies to promote projects.
• Assisting with project planning, timelines, and progress tracking.
• Coordinating communications with stakeholders.
• Organising and following up on meetings, presentations, and reports.
• Supporting team members to meet milestones and deliverables.
• Maintaining project documentation and status reports.
• Providing administrative support to project managers.
• Identifying process improvements and recommending changes.
• Organising internal and external events (50–350 attendees).
• Assisting in projects involving engineering and design, including designing 3D medical models for public engagement events (e.g., oesophagus models for gastroscopy demonstrations).
• Developing educational medical games to enhance learning experiences.
• Overseeing daily office operations and ensuring smooth functioning.
• Serving as the primary point of contact for staff and external partners.
• Managing client interactions and handling inquiries in person, via phone, and email.
• Coordinating internal communications, managing correspondence, and maintaining company records.
• Scheduling meetings and appointments, and arranging catering for corporate events.
• Managing office inventory and ensuring necessary supplies (e.g., stationery, printer ink) are maintained.
• Operating and troubleshooting office equipment such as printers and computers.
• Leading and managing office relocations, overseeing all logistical procedures.
• Handling governance-related duties, including organizing board and committee meetings.

CAD Technician & Design Analyst at Point 2 / Waterslade (2023-01 – 2024-01)

• Buildling detailed 3D models of existing and proposed buildings.
• Registrating of models for analysis.
• Rights of light / daylight & sunlight analysis.
• Daylight, sunlight and CBDM assessment within a proposed development.
• Sunlight Amenity assessments.
• Light contour plot drawings.
• Window map drawings.
• Deed Profile drawings.
• Envelope / cutback analysis.
• Preparation of results and various drawings and rendered images for presentation within reports.
• Analysis and manipulation of data in Excel.

Architectural Assistant at Studio ArchMa (2017-08 – 2017-12)

• Creating concept designs.
• Creating drawing up to RIBA stage 4.
• Producing 3D images using SketchUp and rendering packages.
• Producing /maintaining other documents using programmes such as Word, Excel, PowerPoint and Photoshop.
• Participating in design debate.
• Researching products, materials, buildings etc as directed.
• Making presentations within practice to staff on projects.
• Assisting architects in handling construction drawings for homes and commercial buildings.
• Reviewing and analysing architectural inputs that go into construction drawings and plans.
• Reviewing and modifying architectural drawings and plans as desired by the architect.
• Maintaining and managing architectural drawings, documents and other related data in an organised manner.
• Assisting architects in developing solutions to complex technical problems.
• Ensuring completion of architectural projects on time and within the time limits.
• Preparation of the tender documentation.

MArchD in Design Applied in Architecture – Oxford Brookes University (2022)

Bachelor's degree in Architectural Engineering – University of Technology in Gdansk (2014 – 2018)

Arts and History of Art – XIX Highschool in Gdansk (2011 – 2014)