Jul 2021 till date
Sales Administrator
BMW Finance – Summit One – Farnborough-UK
Working as Sales Administrator in “Pricing & Sales Development Dept” in
BMW Finance – Summit One- Farnborough (temporary / contract) thru
MatchTech July 2021 to April 2022. Agency taken over by
Hays Talent Solution from 1st May 2022 – till date,
Providing admin support to the Pricing & Sales Development team.
- Supporting the sales support department and other departments to resolve queries related to rates , description , extension of validity period/s etc.
- Creating, updating & activation of new retailers / products details, rates, commissions in the system/s.
- Checking and verification of data accuracy, in the different products to be launched.
- Preparing / Checking and dispatching of the Vendors / Dealers contract letters for rates & terms etc.
- Storing of retailers signed agreements etc in their relevant folders.
Nov 2020 till Jan 2021
Warehouse Operative
Royal Mail – Feltham-UK
As a warehouse operative agency staff in
Royal Mail - Feltham thru
Reed Angard Staffing.on daily basis (temporary).
- Sorting preparing and completing orders for delivery or pickup
- Receiving and processing warehouse stock
- Counting and confirming inventory, inspecting goods for damage, faults and informing the management.
- Enter the stock details in the log
June 2019 till Dec 2019
Warehouse Operative
OCS. – UK
As a warehouse operative agency staff in
OCS warehouse-Feltham thru
Optime Group Ltd. on daily basis (temporary).
May 2016 – Mar 2019
Accounts & HR Administrator
Advanced Mail Order Private Limited (AMO) Mumbai-India (Head Office AMO-UK)
AMO is in developing software application and eCommerce management suite of applications , supporting parent company AMO-UK
- Creating employee records and maintaining all details related to employees including employee contracts, attendance, leave, payroll, induction, training guides, health insurance, appraisal and termination.
- Payroll processing i.e. calculation of employees’ salary, taxes and other deductions.
- Ensuring employer, employee and vendors taxes and payments are paid timely and are promptly filed / documented.
- Reviewing company policies with respect to government guidelines and ensuring legal compliance.
- Maintaining office rental agreements, equipment maintenance agreements and their payments as well as ensuring general upkeep and full working of office premises and equipment including internet, phones, ACs etc.
- Making travel arrangements including arranging documentation for visas, hotel and flight bookings for the employees.
- Planning office social events such as company lunches, staff birthdays and maintaining a fully functional office pantry.
- Monitoring and managing all payable and receivables including monthly billing, invoicing, payments and repayments and other transactions to vendors and from clients.
- Coordinating with Chartered Accountants for timely auditing / taxation and other financial requirements.
- Review financial data and prepare monthly / annual MIS reports.
- Updating accounting entries in SAP.
- Handling petty cash and daily expenses.
Dec 2003 – Mar 2016
Sales Administrator – Medical Division
Modern Pharmaceutical Co. Dubai – U.A.E. (Al Batha Group)
MPC is one of the leading healthcare distributors in the U.A.E.
- Interacting with Principal suppliers and vendors for quotations, pricing and subsequent negotiation for purchases. Principal, suppliers worked with were Siemens - Imaging/Ultrasound/X-ray units Sirona - Dental equipments Medtron - Dental accessories J&J - Sutures & Endo* Maquet CC - Operation Units etc.
- Interacting with various clients, eg. UAE ministries, institutes, private hospital, clinics etc.
- Process orders /contracts received via email /phone etc,
- Checking of LPO’s & Invoices for pricing/accuracy / discrepancies etc
- Communicating with clients to obtain missing information or answer queries.
- Calculating the costing, discounts, pricing, and profit margins, delivery period and preparing quotations /delivery notes/ invoices for Clients as per the terms & conditions.
- Maintaining and updating LPOs, item codes, client details, and invoices in spreadsheet and SAP for back to back orders.
- Preparing / releasing of Purchase orders with the Principal suppliers and other suppliers and invoices in SAP.
- Responsible for receipt of bills from vendors / suppliers and ensuring the same is checked for accuracy, updated and forwarded to accounts for payment and subsequently follow-up with accounts to ensure timeliness.
- Coordinating with the sales / logistic dept/ principles / clients to monitor the supply / installation of goods / equipment received and supplied to clients as the schedule.
- Monitoring the stock flow and replenishing the stock for contract orders etc.
- Coordinating with accounts dept for payables / receivables of payments.
- Preparing and updating of monthly / quarterly / annual sales, billing, MIS reports as required by sales and management.
- Checking of customers / dealers reports in CRM.
- Maintaining relationship with Clients / Suppliers for future business.
Feb 2003 – Aug 2003
HR & Administrative Asst.
Sai-Dham Mercantile Enterprises Mumbai-India
- Responsible for Recruitment, Attendance and Payroll processing.
- Ensure timely Client billing and monitor payments.
- Overseeing the Banking activities and Cash management.
- Costing / Budget reports.
Dec 2000 – Jun 2001
HR & Administrative Asst.
Online Solutions Pvt. Ltd Mumbai-India
- Managing entire personnel administration involving maintaining Employee personnel records and documents pertaining to attendance, leave, payroll, recruitment, induction, appraisal and termination.
- Coordinating Visa, Ticket, Insurance, Forex, Per Diem, Salary, Allowances for employees deputed for overseas projects.
- Vendors management for new requirements and payments.
Oct 1996 – Dec 2000
Asst. Manager – Operations
Lovelock & Lewes Services Pvt. Ltd. Mumbai-India
- Managed office administration & HRD, maintained employees personnel records related to attendance, leave, payroll, recruitment and termination for more than 250 in Mumbai + 75 in Western region branches.
- Business Process Outsourcing for Bank of America/ABN Amro (Auto & Personal loans), Standard Chartered Bank (Logistics department) involving Auto Loan / Personal Loan files processing, execution and verification of documents for disbursal.
- Calculation of loan amount, EMI, IRR, loan and checking other criteria for loan approval.
- MIS of Loan across the Western region including Mumbai, Ahmedabad, Baroda, Surat and Pune.
- Cost control and training for new recruits and DSAs of the assigned region.
- Liaised with Banks, DSAs & verification agencies for smooth Auto-Loan and Personal loan services.
Sep 1991 – Apr 1996
Jr. Officer - Hire Purchase Department
20th Century Finance Corporation. Mumbai-India
- Managed overall administrative functions including logistics, service management and MIS.
- Liased with Banks for despatching power statements, companies for consumer durable finance invoicing and with individual hirers for Hire Purchase documentation.
- Executed Hire Purchase agreements involving verification and computing Hire charges and accounting proposals in a computerised environment.
Dec 1990 – Jul 1991
Assistant - Operations Department
HDFC Ltd. Mumbai-India
- Monitored administration and clerical activities across different departments with key focus on maintaining an error-free database with daily data capturing and validation tasks.
- Interacted with hirers & insurance companies on maturity, mortgage policies and documentation.
