Antonio Dias

Have more than two decades experience, worked at different levels as an Operations Officer, HR – Admin Personnel /Payroll at Pharmaceutical and Financial organizations, Sales Administrator/ Coordinator, Purchasing, Billing etc. I have graduated in Arts and have done a diploma in Business Management and Computer Programming as well.

Jul 2021 till date

Sales Administrator

BMW Finance – Summit One – Farnborough-UK

Providing admin support to the Pricing & Sales Development team.

• Supporting the sales support department and other departments to resolve queries related to rates , description , extension of validity period/s etc.
• Creating, updating & activation of new retailers / products details, rates, commissions in the system/s.
• Checking and verification of data accuracy, in the different products to be launched.
• Preparing / Checking and dispatching of the Vendors / Dealers contract letters for rates & terms etc.
• Storing of retailers signed agreements etc in their relevant folders.

Nov 2020 till Jan 2021

Warehouse Operative

Royal Mail – Feltham-UK

• Sorting preparing and completing orders for delivery or pickup
• Receiving and processing warehouse stock
• Counting and confirming inventory, inspecting goods for damage, faults and informing the management.
• Enter the stock details in the log

June 2019 till Dec 2019

Warehouse Operative

OCS. – UK

May 2016 – Mar 2019

Accounts & HR Administrator

Advanced Mail Order Private Limited (AMO) Mumbai-India (Head Office AMO-UK)

• Creating employee records and maintaining all details related to employees including employee contracts, attendance, leave, payroll, induction, training guides, health insurance, appraisal and termination.
• Payroll processing i.e. calculation of employees’ salary, taxes and other deductions.
• Ensuring employer, employee and vendors taxes and payments are paid timely and are promptly filed / documented.
• Reviewing company policies with respect to government guidelines and ensuring legal compliance.
• Maintaining office rental agreements, equipment maintenance agreements and their payments as well as ensuring general upkeep and full working of office premises and equipment including internet, phones, ACs etc.
• Making travel arrangements including arranging documentation for visas, hotel and flight bookings for the employees.
• Planning office social events such as company lunches, staff birthdays and maintaining a fully functional office pantry.
• Monitoring and managing all payable and receivables including monthly billing, invoicing, payments and repayments and other transactions to vendors and from clients.
• Coordinating with Chartered Accountants for timely auditing / taxation and other financial requirements.
• Review financial data and prepare monthly / annual MIS reports.
• Updating accounting entries in SAP.
• Handling petty cash and daily expenses.

Dec 2003 – Mar 2016

Sales Administrator – Medical Division

Modern Pharmaceutical Co. Dubai – U.A.E. (Al Batha Group)

• Interacting with Principal suppliers and vendors for quotations, pricing and subsequent negotiation for purchases. Principal, suppliers worked with were Siemens - Imaging/Ultrasound/X-ray units Sirona - Dental equipments Medtron - Dental accessories J&J - Sutures & Endo* Maquet CC - Operation Units etc.
• Interacting with various clients, eg. UAE ministries, institutes, private hospital, clinics etc.
• Process orders /contracts received via email /phone etc,
• Checking of LPO’s & Invoices for pricing/accuracy / discrepancies etc
• Communicating with clients to obtain missing information or answer queries. 
• Calculating the costing, discounts, pricing, and profit margins, delivery period and preparing quotations /delivery notes/ invoices for Clients as per the terms & conditions.
• Maintaining and updating LPOs, item codes, client details, and invoices in spreadsheet and SAP for back to back orders.
• Preparing / releasing of Purchase orders with the Principal suppliers and other suppliers and invoices in SAP.
• Responsible for receipt of bills from vendors / suppliers and ensuring the same is checked for accuracy, updated and forwarded to accounts for payment and subsequently follow-up with accounts to ensure timeliness.
• Coordinating with the sales / logistic dept/ principles / clients to monitor the supply / installation of goods / equipment received and supplied to clients as the schedule.
• Monitoring the stock flow and replenishing the stock for contract orders etc.
• Coordinating with accounts dept for payables / receivables of payments.
• Preparing and updating of monthly / quarterly / annual sales, billing, MIS reports as required by sales and management. 
• Checking of customers / dealers reports in CRM. 
• Maintaining relationship with Clients / Suppliers for future business.

Feb 2003 – Aug 2003

HR & Administrative Asst.

Sai-Dham Mercantile Enterprises Mumbai-India

• Responsible for Recruitment, Attendance and Payroll processing.
• Ensure timely Client billing and monitor payments.
• Overseeing the Banking activities and Cash management. 
• Costing / Budget reports.

Dec 2000 – Jun 2001

HR & Administrative Asst.

Online Solutions Pvt. Ltd Mumbai-India

• Managing entire personnel administration involving maintaining Employee personnel records and documents pertaining to attendance, leave, payroll, recruitment, induction, appraisal and termination.
• Coordinating Visa, Ticket, Insurance, Forex, Per Diem, Salary, Allowances for employees deputed for overseas projects.
• Vendors management for new requirements and payments.

Oct 1996 – Dec 2000

Asst. Manager – Operations

Lovelock & Lewes Services Pvt. Ltd. Mumbai-India

• Managed office administration & HRD, maintained employees personnel records related to attendance, leave, payroll, recruitment and termination for more than 250 in Mumbai + 75 in Western region branches.
• Business Process Outsourcing for Bank of America/ABN Amro (Auto & Personal loans), Standard Chartered Bank (Logistics department) involving Auto Loan / Personal Loan files processing, execution and verification of documents for disbursal. 
• Calculation of loan amount, EMI, IRR, loan and checking other criteria for loan approval.
• MIS of Loan across the Western region including Mumbai, Ahmedabad, Baroda, Surat and Pune.
• Cost control and training for new recruits and DSAs of the assigned region.
• Liaised with Banks, DSAs & verification agencies for smooth Auto-Loan and Personal loan services.

Sep 1991 – Apr 1996

Jr. Officer - Hire Purchase Department

20th Century Finance Corporation. Mumbai-India

• Managed overall administrative functions including logistics, service management and MIS.
• Liased with Banks for despatching power statements, companies for consumer durable finance invoicing and with individual hirers for Hire Purchase documentation.
• Executed Hire Purchase agreements involving verification and computing Hire charges and accounting proposals in a computerised environment. 

Dec 1990 – Jul 1991

Assistant - Operations Department

HDFC Ltd. Mumbai-India

• Monitored administration and clerical activities across different departments with key focus on maintaining an error-free database with daily data capturing and validation tasks.
• Interacted with hirers & insurance companies on maturity, mortgage policies and documentation.

Education

• Certificate in Leadership through Public Speaking from MMC School of Management in 1995.
• Diploma in Business Management from St. Xavier’s Institute of Management in 1995.
• B.A. from Mumbai University in the year 1990.

IT Skills

• Diploma in Oracle/D2K through Syspro Software International Services in 1997.
• Diploma in FoxPro programming through Datamatics Corporation in 1996.