Cal Fynn

Production Coordinator with experience delivering commercial, branded content, documentary and live event productions across the UK and internationally. Skilled in production coordination, crew and talent management, scheduling, budgets, logistics, travel, permits and post-production. Highly organised, proactive and adaptable, with the ability to manage multiple projects and deliver high-quality productions in fast-paced environments.

Production Coordinator at Worldmark Films (2024-09 – Present)

Coordinate film, photography, advertising and branded-content productions from initial brief through to final delivery.

• Manage production schedules, call sheets, budgets, quotes, purchase orders and supplier invoices across multiple projects.
• Arrange UK and international travel, accommodation, ground transport, equipment logistics and crew itineraries.
• Book and coordinate directors, camera crews, photographers, editors, voiceover artists, contributors and local production teams.
• Source filming locations and liaise with councils, venues and film offices to secure permits and location approvals.
• Prepare production documentation, including risk assessments, method statements, crew information and emergency contact details.
• Act as a key point of contact between clients, producers, creative teams, freelancers, suppliers and post-production departments.
• Coordinate asset production and delivery across multiple formats, including broadcast films, social content, digital advertising, out-of-home artwork and campaign cutdowns.
• Track client feedback, legal approvals, artwork specifications, versioning and delivery deadlines.
• Support complex international sports productions, including crew planning, accreditation logistics, equipment transport and accommodation.
• Maintain organised media logs, footage databases and delivery trackers for large volumes of production assets.
• Manage several concurrent projects while responding to changing schedules, urgent client requests and tight turnaround times.

Production Assistant / Coordinator (2021-11 – 2023-12)

Taking charge of behind-the-scenes activities to ensure production events run smoothly and efficiently.

• Managing technical and administrative tasks for studio and on-location shoots
• Distributing scripts and other necessary documents to cast and crew
• Coordinating craft services to ensure food and beverages are available for the team
• Managing talent and extras, ensuring they are in the right place at the right time
• Handling paperwork, including contracts, call sheets, calendars and daily production reports
• Arranging travel and accommodations for cast and crew
• Handling permits, locations, and other logistical needs
• Assisting in budget preparation and tracking expenditures
• Ensuring all financial transactions are properly recorded and reconciled

Content Creator at Look and Cook Studios (2021-08 – 2021-10)

• Conduct research on food-related trends
• Develop, shoot, and edit stories for various platform, including web and social media
• Create engaging content for social media platforms
• Coordinate the content development calendar for daily and long-term projects
• Identify customers' needs and recommend new content topics
• Edit content using Lightroom, Final Cut Pro, and Premiere Pro

Production Assistant Intern / Runner at Various Productions (2016-01 – 2020-12)

Supported production teams across all stages of television and commercial productions, from pre-production through to filming and wrap.

• Assisted with on-set operations, ensuring shoots ran smoothly, efficiently and on schedule.
• Prepared filming locations, contestant workstations, props, equipment and production materials ahead of each shoot.
• Coordinated contestant, cast and crew schedules, briefings and movements throughout production.
• Assisted with production logistics, including location coordination, paperwork, production reports and general administration.
• Liaised with venues, suppliers and external stakeholders to organise filming requirements and schedules.
• Supported the setup and breakdown of equipment, sets and filming locations.
• Ran production errands and provided day-to-day support to producers, directors and the wider production crew.
• Maintained a safe, organised and efficient working environment on set.
• Produced behind-the-scenes photography, promotional content and short social media teasers where required.

Masters in Filmmaking – University for the Creative Arts, Farnham, UK (2023-09 – 2024-09)

Bachelor of Arts in Media and Communication – Manipal Education of Higher Education, Dubai, UAE (2016-08 – 2019-07)