Part time Virtual Executive Assistant - Oxbow Partners
(2026-04)
- Stakeholder engagement, acting as a central point of contact and screening correspondence and communicating professionally on behalf of executives
- Documentation and presentation support; prepare proofread and format materials for client meetings and internal alignment
- Extensive diary and time management for US based partners across multiple time zones. Proactively scheduling and adjusting meetings, prioritizing based on strategic business needs
- Travel and expense management, organizing detailed itineraries and efficiently processing expense claims
- High degree of organizational skills adapting and understanding the cadence of business flow in order to identify optimum business practice for partners
Lead Executive Assistant and Office Manager - Lakestar Advisors - London
(2022-01 - 2026-02)
- Extensive diary management of complex calendars and schedules on an ongoing basis for several Executive Directors both in London and internationally based as well as a team of Principals and Associates
- Support daily schedules of the Senior Investment team, plan business trips, organize events and team off-sites
- On boarding of new team members
- Ensure that all administrative and organizational tasks run smoothly
- Prioritizing commitments to guarantee efficiency and productivity
- Planning and booking international business trips, handle visa processes and assist with reimbursement process for travel expenses
- Taking the role of being the face of the firm in London, greeting office guests and connecting them to the appropriate host
- Working closely with the team of Executive Assistants based in Berlin and Zurich
- Sole fire marshal for the London office
PA to Investment Advisory Team - Capital Advisors – CBRE
(2021-03 - 2022-01)
FTC Maternity cover
- Diary management for Executive Directors and a team of 30 associates
- Organise and coordinate business travel (including complex itineraries), client and internal meetings, lunches and dinners
- Effectively gate keep incoming email communication and identify priorities, ensuring all correspondence and enquiries are processed in an accurate, professional and reasonable time frame
- Provide proficient cover for EAs and Senior PAs within the Capital Advisory team including attending and minuting ExCom meetings
- Execute loans management activities. Fully appraise interim reports with recommendations and liaise on progress of project developments with Project Managers to highlight key milestones
- Communicate with the Loans Services team to ensure monthly drawdown activities and files maintained throughout the process while upholding communication with borrowers and lenders on the status of requested funds and provide analysis of perceived risks within the interim reports to the Associate Director and Executive Director in the lending team
- On-going support to the team including typing, preparing reports, enhancing the presentation of documents, including Investment Committee reports
- Handle and respond to data from a variety of sources and format as required
- Create PowerPoint presentations
- Generate outgoing correspondence
- On boarding of new team members
- Travel and expenses management
- Plan and schedule in house and external team events
Governance & Office Manager - Clapton Park Management Organisation
(2020-01 - 2021-12)
Contract role
- Supported and provided interim cover for Head of Operations
- Developed and managed TMO Governance Manual
- Prepared comprehensive and detailed information to facilitate the Head of Operations to deliver effective Board meetings
- Provide advice, guidance, training and other resources to staff at all levels on technical governance including corporate governance and regulatory compliance services for the TMO
- Streamlined, maintained and continuously improved and implemented a probity framework to meet legal and regulatory requirements to improve the provision of Board member services
- Ensured TMO met all statutory and non-statutory responsibilities
- Promoted, delivered, reviewed and continuously improved governance to provide high quality services in excess of 1,200 properties
- Lead on the approach to resident engagement through effective communication strategies
- Monitor and manage the performance of all services against set performance indicators, accountable for the standard and quality of services being delivered
- Responsible for HR administration and liaise with the external TMO HR advisors
- Arrange training, briefing, coaching and development sessions
- Lead on projects and service initiatives for the Board
- Management of sickness and absenteeism
- Provide/review KPIs and associated reports
Executive PA to Managing Director and Finance Team - UK Mission Enterprise Ltd - London
(2007-01 - 2020-12)
- Manage time critical, complex and data sensitive diary management for the MD and Senior Management Team
- Prepare confidential documentation for presentation at Board meetings
- Draft confidential letters for the MD
- Create accurate minutes for high profile meetings
- Orchestrate meetings and appointments for VIP clients
- Ensure controlled documentation of office policies and procedure are in accordance with ISO
- Played a significant role as liaison between Facilities Manager, landlord and contractors in the office transition
- Budget control to co-ordinate social and charity events, assessment centres
- Negotiate vehicle lease and purchase with a variety of car dealerships
- Qualified and experienced auditor to BSI standards
- Property and household management for the MD – arrange vacations, home move, inventory scheduling while exercising social intelligence with discretion
Client Liaison Officer / Executive PA - Fitch Training - London
(2007-01 - 2007-12)
- Database management, data input, and streamlining the database
- Liaise with new and existing clients
- Ownership of the division's relationship with clients, following up on leads and monitoring their progress
- Coordinate complex international and domestic flights, hotels and transfer arrangements for two Managing Directors and other Heads of Department
- Produce monthly management reports detailing existing and future training schedules
Executive PA - Michael Page - London
(2005-01 - 2007-12)
- Administrative support to the Executive Search sales team
