Gillian Delano

Document Controller with experience supporting live construction, engineering, and regulated project environments, with a strong focus on controlled information, compliance, and accurate record management. Skilled in establishing and maintaining document control processes, managing document lifecycles, revision control, document registers, approvals, transmittals, and audit trails in line with project and quality requirements. Experienced in document control systems including SharePoint, 4P/Trimble, BCDE, and AppCan, with strong capability in maintaining structured libraries, metadata-led records, controlled workflows, and reliable information flow across project teams.

Known for attention to detail, accuracy, and a methodical approach to document control, with the ability to manage priorities independently, support audits and reviews, and work collaboratively with engineers, project teams, suppliers, and stakeholders.

Site Administrator/Document Controller at Kane (2026-01 – Present)

• Establish and maintain project document control activities across design, procurement, installation, and commissioning, ensuring current information is issued, tracked, and retained in line with agreed procedures.
• Maintain accurate document registers, filing systems, and controlled records to support compliance, traceability, and audit readiness.
• Coordinate document requests and information flow between site and office teams, helping ensure timely access to approved documentation.
• Archive project correspondence and records correctly to support review, handover, closeout, and future reference.

Data Entry Administrator at Sepura (2025-11 – 2025-12)

• Managed website project documentation and digital records using in-house content management systems, maintaining accuracy, consistency, and alignment with internal standards.
• Used SharePoint, WordPress, and Excel to validate and track data, improving data integrity and supporting reliable record-keeping.

Document Controller at M Group (2024-11 – 2025-09)

• Managed document control activities for Tier 1 construction projects, registering, distributing, issuing, and tracking technical documentation to ensure teams worked from current approved information.
• Administered SharePoint, BIM 360, AppCan, and BCDE to maintain document numbering, revision control, naming convention compliance, and efficient distribution of controlled documents.
• Supported document workflows including reviews, approvals, and change control through detailed revision checking and timely follow-up with project teams.
• Maintained quality checks, registers, and audit-ready records to improve document accuracy, remove obsolete information, and strengthen traceability.
• Worked closely with project teams to apply company procedures, industry standards, and compliance requirements consistently across live projects.

Document Controller at Bard Pharmaceuticals (2023-03 – 2023-12)

• Managed controlled document change activities in a regulated pharmaceutical environment, maintaining traceability, version control, and alignment with strict quality standards.
• Supported a global data migration project involving sensitive documentation, carrying out detailed quality checks to protect data integrity and reliable record transfer.
• Maintained tracking logs, status records, and controlled documentation that supported audit readiness and efficient review during compliance activities.
• Worked with technical teams to resolve documentation issues and support smooth approval and change control workflows.

Virtual Assistant at Virtual Virtuosas (2019-12 – 2022-12)

• Provided high-level administrative support to multiple clients, managing documentation, schedules, and spreadsheets accurately and efficiently.
• Maintained clear information flow and dependable delivery-to-deadline across a varied client workload.

Administrator at Matok Logistics (2010-10 – 2014-12)

• Standardised documentation logs and processes, improving record accuracy, retrieval speed, and administrative efficiency.
• Provided customer service and administrative support, helping maintain organised records and effective day-to-day operations.

BSc in Chemistry – Birkbeck, University of London