Harshal Patel

Highly experienced Accounts Payable and Procure-to-Pay (PTP) professional with over 20 years of expertise in finance operations, AP supervision, supplier payments, reconciliations, accruals, and financial controls within large multinational organisations. Proven track record of managing high-volume invoice processing, payment operations, AP automation systems, and finance transformation projects in fast-paced shared service environments. Currently working as a PTP & Payments Specialist Supervisor at Medivet Group Ltd, supporting AP operations across a multi-site business operating across the UK and Europe.

Strong expertise in ERP systems including Microsoft Dynamics 365, Sage X3, JD Edwards, Open Accounts, and Sage, with advanced knowledge of AP automation platforms including Tungsten, DB Capture, OCR/WCR, and Concur. Skilled in Accounts Payable operations, payment processing, supplier reconciliations, month-end accruals, master data governance, process improvement, finance systems support, and stakeholder management. Recognised for strong analytical ability, problem-solving skills, attention to detail, and the ability to deliver accurate results under pressure.

PTP & Payments Specialist Supervisor - Medivet Group Ltd - London, UK

(2022-06)

• Supervise Accounts Payable operations ensuring timely and accurate invoice processing, supplier payments, reconciliations, and month-end activities.
• Administer and troubleshoot AP automation platforms including Tungsten and DB Capture, resolving workflow issues and supplier payment queries.
• Process high-volume consolidated group invoices including utilities, telecoms, property expenses, fleet leasing, council charges, and recurring overhead costs.
• Prepare monthly accruals and support month-end close activities in collaboration with the Record-to-Report (R2R) team.
• Review and resolve pending invoices, PO discrepancies, and VAT-related issues across AP workflows.
• Prepare AP ageing reports, supplier reconciliations, and investigate outstanding balances.
• Manage vendor and customer master data maintenance within Sage X3.
• Verify supplier bank details and maintain financial controls to minimise payment risks.
• Support finance transformation projects, system testing, user training, and post-go-live support.
• Assist in Purchase Order (PO) system implementation and provide end-user process guidance.
• Supported AP operations across 400+ clinics and veterinary practices across the UK and Europe.
• Improved invoice processing efficiency through AP automation and workflow issue resolution.
• Reduced supplier payment delays by proactively resolving invoice and PO discrepancies.
• Strengthened supplier bank verification controls to improve payment accuracy and compliance.
• Played a key role in PO system implementation, testing, and user training initiatives.

AP / AR Supervisor - Bestway Wholesale Ltd

(2009-02 - 2022-06)

• Processed supplier invoices, coding, approvals, reconciliations, and supplier payment runs.
• Prepared monthly accruals for utilities, audit fees, staff expenses, rates bills, and recharges.
• Managed weekly and monthly petty cash processes across branches.
• Created and uploaded payment files into SAP and Point Progress systems.
• Compared utility bills with branch readings and pricing structures to identify discrepancies.
• Produced expense budget reports for Finance Management.
• Posted sales invoices and reconciled EDI invoices from group depots.
• Managed direct debit invoicing and weekly customer statements.
• Reconciled debtor accounts and inter-company transfers.
• Handled high-volume customer payment and sales queries.
• Produced aged debt reports and reconciliations for Finance Management.
• Conducted stock takes and audits across UK branches.
• Produced stock variance reports for Financial Controller review.
• Supported external auditors during year-end audits.
• Managed high-volume AP and AR operations within a fast-paced wholesale environment.
• Supported accurate month-end reporting through timely accrual preparation and reconciliations.
• Maintained strong supplier and customer relationships through effective query resolution.
• Contributed to improved financial controls and reporting accuracy.

Insurance Operations Support Executive & Data Analyst - ICICI Prudential Life Insurance

(2007-01 - 2008-12)

• Performed data analysis and reporting for operational and customer records
• Assisted in preparing operational reports and MIS dashboards
• Supported internal teams with data extraction and reporting for decision-making

Account Assistant - Africa Cash & Carry - South Africa

(2004-01 - 2007-12)

• Managed day-to-day accounting activities and reconciliations.
• Assisted with accounts preparation and financial reporting.
• Supported supplier and customer account management.

University Degree (UK NARIC Approved Equivalent) - The Maharaja Sayajirao University of Baroda (1998-01 - 2002-12)

Higher Secondary Certificate (HSC) – A Levels Equivalent (1997-01 - 1998-12)

Secondary School Certificate (SSC) (1995-01 - 1997-12)