James Ehaji

Hard working, result-oriented professional aiming to secure a responsible career opportunity to fully utilize my training and skills, while making a significant contribution to the success of the company incorporating my 10 years' experience in leadership positions.

Agency Manager - Real Estate at Light A Life Agency Ltd (2020-07 – Present)

Deals with overall planning, implementation, execution and successful completion of organizational projects, managing complex business development functions and overseeing all aspects of real estate operations.

• Overall planning, implementation, execution and successful completion of the organization's projects.
• Manage, coordinate, administer, and negotiate the best deal structures for the business
• Advise on and assist with developing business structures and personnel within the Group to maximize the results of the Business Development function
• Oversee the Group's business development functions including; branding, marketing, advertising, to ensure consistent and high-profile representation of the firm in the marketplace
• Close liaison work with local authorities and government agencies
• Negotiates early terminations of leases. Provides lease analysis for client's review and approval. Documents settlement of and notifies affected parties
• Responding to tenant/landlord needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards
• Conducting real estate investment appraisal, investment modeling and financial analysis, this would be more expanded in designing, amending and updating modeling
• Coordination of multi-disciplinary works within a project including handling project planning, budget and cost control, safety and quality system implementation.
• Supports all property sales by overseeing due diligence process and monitoring the activity of outside brokers.
• Conducting all Site Acquisition process with other real estate specialists and consultants, sourcing of land opportunities
• Guiding the consultant team and to ensure project objectives are met.
• Project feasibility studies, financial management, budgeting and cash flow management.
• Responsibility for other junior staff; including mentoring, training, recruiting and allocation of duties

Ass. Property Manager - Retail at Knight Frank Kenya Ltd (2017-03 – 2020-06)

Managed retail property operations including lease negotiations, rent collection, marketing, and administrative functions.

• Lease terms negotiations & lease preparation
• Working with the legal team to ensure all leases are registered
• General office management
• Mall's rent collection and banking
• Marketing of vacant units & spaces at the mall
• Budgeting & other mall internal controls
• Landlords' representative in all legal/mall operation matters
• Quarterly & Annual client invoice preparations
• Utility bills management-Electricity, water, telephone
• Liaising with county in licensing and other regulatory requirements
• Sourcing, managing maintenance /service contracts and supervision of the same
• Managing the relationships between the Landlord & tenants, contractors
• Weekly, monthly and quarterly management reports preparation
• Mall security Inspections, liaison and supervision
• Handling clients & staff complaints as they arise

Properties Administrator at Forest Road Villas Ltd (Manrik Group) (2015-11 – 2017-03)

Administered property operations including lease preparation, rent collection, and coordination with county government.

• Lease drafts preparation and Negotiation
• General office duties
• Rent Collection and banking
• Marketing of vacant units
• Liaising with county in licensing and other regulatory requirements
• Guest relations
• Invoice preparations on monthly, quarterly and annual basis
• Coordination with County government in licensing and rates payment
• General property Maintenance contractor's inspections and services providers management
• Handling Staff &Tenants complaints
• Monthly, Quarterly and annual property reports preparations
• Ensure all health and safety, environment policies and regulatory requirements are complied with
• General property Security supervision

Property Manager at Lyric Investments Ltd (Manrik Group) (2013-10 – 2015-10)

Managed property operations including office duties, rent collection, lease preparation, and county coordination.

• Handling general office duties
• Rent Collection and banking
• Marketing of vacant spaces
• Acting as the landlord representative in all property related meetings
• Utility bills management in relation to electricity &water
• Lease drafts preparation and lease terms negotiation
• Handling properties' Social media pages
• Coordination with county government in licenses renewal and rates payment
• General property Maintenance supervision and contracts management
• Handling Staff &Tenants enquiries and complaints
• General property Security supervision
• Liaison with the legal team to ensure all leases are finalized
• Ensure all health and safety, environment policies and regulatory requirements are complied with
• Monthly, Quarterly and annual property reports preparations
• Preparing annual budgets for the company and properties
• Enduring all checks and balances are maintained within the property

Administrative Assistant /Assistant Property Manager at Forest Road Villas Ltd (Manrik Group) (2011-09 – 2013-09)

Provided administrative support and assisted with property management operations including office coordination and tenant relations.

• General office administrative duties and office coordination
• Switchboard /Front desk operations on 24 hr. shift
• Addresses and promptly resolves questions, requests, and complaints from tenants
• Rent Collection follow up from tenants & Banking
• Marketing of vacant units and the recreational facilities
• Linen control for serviced apartments to ensure efficiency and accountability
• Coordinating operations of the premises with the HQ and the premises owners
• Creating organizational systems for accurate record-keeping
• Manages records and files of current tenants
• Inspects property on a regular basis to assess condition of buildings and grounds, and to ensure that empty units are ready for new tenants
• Scheduling meetings and appointments with managers and directors
• Taking notes and minutes in meetings
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Lease drafts preparation and review before finalizing the same with the legal team.
• Coordination with municipal council in licenses renewal and rates payment
• General property Maintenance inspections and supervision
• Handling properties social media handles
• Management of outsourced services, contractors
• General property Security supervision
• Junior staff supervision.

Front office / Stores supervisor at Sadili Oval Sports Club Nairobi (2011-01 – 2011-03)

Supervised front office and stores operations, managing reception, cashiering, and facility maintenance.

• Reception and front desk operations and management
• Cashiering and book keeping operations
• Grounds and facility maintenance supervision and update
• Store keeping and supervision and inventory control
• Junior staff supervision
• General office administrative duties
• Safety and security supervision
• Handling Client requests, Complaints and enquiries
• Following up on client's subscriptions
• Helping in the setting up of the newly constructed accommodations suites
• Checking and updating client's social media pages
• Coordinate all the departments of the group
• Ensuring the facilities meet the required regulatory approvals
• Ensuring the F&B department meet the required OSHA standards
• Marketing of the facilities within Nairobi
• A contact person between the management and the Proprietors of the facilities
• Ensuring all the facility bills and invoices are paid within time
• Preparing, daily, monthly and annual repots

Bachelors in Tourism and Hotel Management (Tourism Management Major) – Kampala International University (2007 – 2010)

Matriculation Certificate of Access Program – Kampala International University (2007-03 – 2007-08)

Kenya Certificate of Secondary Education (KCSE) – Givogi High School (2002 – 2005)

Kenya Certificate of Primary Education (KCPE) – Banja Muslim Primary School (1994 – 2001)