Kagiso Motlhoki

I am a project manager and HR professional with experience leading complex projects across mining, telecommunications, finance, education, and retail. I've delivered strategic change, behavioural transformation, and communication programmes for leading organisations including Anglo American, MTN South Africa, Debmarine Namibia, RBM, Sabtank (Saudi Arabia), Nedbank, and Discovery. My background combines project management expertise with HR skills in recruitment, compliance, payroll, and employee engagement, built through roles at St Stithians College, University of Johannesburg, Business Science Corporation, and OneCart.

I am recognised for my intellectual curiosity, building strong stakeholder relationships, delivering projects on time, and achieving lasting impact.

Project Manager - The Actuate Group - Johannesburg

(2023-07)

• Led and managed the execution of weekly internal communications, including content briefing, layout approvals, proofreading, and coordination with designers and web developers.
• Analysed user engagement via Google Analytics to inform content strategy and improve readership.
• Drafted proposals and detailed budgets for each subproject, ensuring alignment to client expectations and managing spend within the broader retainer.
• Oversaw the full project cycle for awareness campaigns such as the Parking Management System—aligning messaging to operational objectives and managing stakeholder input, creative execution, and delivery timelines.
• Planned and coordinated employee engagement initiatives, including Wellness Week and the Global Safety Trivia, ensuring strategic fit, logistical readiness, and creative execution.
• Developed strategic and creative briefs for Anglo's Global Safety Day and Gender-Based Violence (GBV) awareness campaign, aligning with behavioural change, safety, and inclusion goals.
• Co-created culturally relevant, site-sensitive communication themes and activation tactics across mine sites, ensuring message clarity and on-site resonance.
• Managed the full rollout of the GBV Awareness Wall campaign—briefing suppliers, overseeing production, conducting on-site quality checks, and ensuring all installations met both safety and campaign specifications.
• Oversaw budget estimation and supplier coordination for the Global Safety Day and GBV campaign, ensuring all activities aligned with client approval processes and delivery timelines.
• Supported concept development, logistics, and supplier liaison for the GBV testimonial video—an initiative aimed at opening dialogue and sharing lived experiences across mine sites and communities.
• Successfully coordinated and delivered the Heritage Day Trivia event campaign, managing both creative execution and budget, to drive diversity and inclusion through engaging activities.
• Supported the development of Debmarine Namibia's Environmental Stakeholder Strategy, raising awareness of sustainable marine mining practices and strengthening public trust.
• Managed end-to-end recruitment and onboarding of Eco-Warrior ambassadors, including selection, collateral management, and event logistics.
• Designed and rolled out a six-month Eco-Warrior education and activation programme, aligned to Debmarine's values and stakeholder engagement goals.
• Led strategic content development for a digital microsite and explainer video showcasing Debmarine's environmental story, working with internal creative and external production teams.
• Co-led the planning and hosting of the RBM Career Fair, delivering a branded, interactive event that promoted mining careers and bursary opportunities.
• Co-led production of the EVP (Employer Value Proposition) video, conducting interviews to extract authentic stories aligned with campaign messaging to position RBM as a purpose-led employer of choice.
• Participated in pre- and post-campaign research and insight gathering to inform emotionally resonant messaging and behavioural change aligned with MTN CXO's "New Game" vision.
• Contributed to the strategic narrative development and supported campaign delivery across multiple phases and employee levels.
• Facilitated insight collection via Turn Table, Culture Boards and Champion sessions, tracking engagement and feedback to refine campaign execution.
• Supported the strategic rollout of Sabtank's S3 Culture Programme, aligned with Vision 2030 and cultural transformation goals.
• Managed content localisation (English to Arabic), scheduling, rollout calendars, and milestone tracking.
• Coordinated international travel and managed the reconciliation of project and logistics budgets.
• Successfully automated the leave and performance appraisal process, reducing manual admin and turnaround times by 90%.
• Designed and delivered internal Learn Modules on key topics including psychological safety, change management, and project planning—improving team capability and knowledge retention.
• Coordinated the full execution of internal team events, including year-end functions, workshops, and team building, contributing to a stronger organisational culture.
• Streamlined financial operations by consolidating credit card reconciliations and ensuring accurate payroll processing in coordination with HR and finance.
• Played a central role in supplier and facility management, securing cost-effective service contracts and maintaining smooth day-to-day operations at the office.

HR Administrator - OneCart - Johannesburg

(2023-02 - 2023-05)

• Reduced payroll-related queries by 90% by designing and maintaining a live employee spreadsheet, tracking contract types, banking details, leave status, and terminations—ensuring payroll accuracy in close collaboration with area managers and Massmart Shared Services.
• Drafted and submitted UIF documentation for employees on unpaid leave (maternity, paternity, sick) and those who exited the organisation, ensuring compliance and timely processing through the Department of Labour.
• Created and implemented a standardised onboarding programme for office-based employees, improving the consistency and efficiency of the induction process.
• Supported the recruitment team by preparing and submitting onboarding packs for new shoppers and drivers, ensuring all documentation was complete and compliant.
• Assisted the Training & Development team in compiling and validating data for Workplace Skills Plan (WSP) reporting, aligning submissions with SETA requirements.
• Kept employee files and records up to date and well organised to help with payroll, reporting, and audits.

HR Administrator - Business Science Corporation - Johannesburg

(2021-08 - 2022-11)

• Draft and circulate job adverts on the company's online recruitment portal
• Collate and review CVs, and shortlist candidates for technical interviews or assessments
• Schedule and conduct first interviews with hiring managers for junior roles
• Draft offer letters, employment contracts, and other employment-related documents
• Coordinate onboarding activities and conduct orientation sessions for new hires
• Manage the offboarding process, including exit interviews and processing paperwork
• Prepare payroll input sheets monthly for accurate and timely processing
• Manage employees' leave on the HRIS system and Employee Self-Service (ESS)
• Assist employees with benefits enrolment for medical aid, pension fund, and group life
• Submit annual information for legal processes i.e., Employment Equity, WSP, COIDA
• Create and manage employee personal files throughout the employment lifecycle
• Manage employee records on the human resources information system, PeopleHR
• Prepare HR documents such as reference requests and confirmations of employment
• Administer learning and development records and skills databases
• Compile and edit content, and distribute the internal monthly newsletter to staff
• Coordinate quarterly socials, wellness days, and annual functions
• Address ad hoc employee queries related to salaries, benefits, or company policies.

Administrative Assistant - University of Johannesburg - Johannesburg

(2021-01 - 2021-08)

• Coordinate and plan the BCom extended degree mentorship classes (10 classes/week)
• Provided day-to-day support to two mentors who reported to me directly, ensuring they were prepared, supported, and guided throughout the term.
• Monitor mentors' performance and provide feedback for strengths and improvements
• Assist the faculty with information retrieval, test preparations, and administrative tasks
• Provide students with guidance on classes, registrations, and permissions
• Ensure timely collation, submission and payment of mentors' wage claims
• Research and develop relevant topics for weekly mentorship discussions
• Identify and assist at-risk students with academic guidance or referrals

HR Intern - St Stithians College - Johannesburg

(2019-02 - 2019-12)

BCom Honours - Human Resources Management - University of Johannesburg (2020-01 - 2020-12)

Matric - Parktown High School for Girls (2011-02 - 2015-12)