Kewei Yan

Delivered end-to-end operational and analytical support in a large-scale logistics hub, ensuring accurate asset, inventory, and data records across ERP systems, maintained 100% data accuracy in stock movements, transfer orders and goods receipts.

Warehouse Administrator - First Recruitment Ltd – Onsite at JD.com - Milton Keynes, UK

(2025-06)

Delivered end-to-end operational and analytical support in a large-scale logistics hub, ensuring accurate asset, inventory, and data records across ERP systems, maintained 100% data accuracy in stock movements, transfer orders and goods receipts.

• Supported fixed-asset tracking within the warehouse (equipment allocation, utilisation logs, barcode updates, maintenance coordination), contributing to improved asset visibility and lifecycle management.
• Produced daily, weekly and monthly operational performance reports, analysing trends in throughput, delivery timeliness, and resource utilisation to support decision-making for supervisors and senior managers.
• Managed container booking, delivery scheduling and carrier coordination, ensuring resilient transport planning and on-time arrivals, liaised with China HQ to align cross-border logistics information flow.
• Contributed to operational risk reduction by identifying discrepancies in stock counts, investigating root causes, and implementing corrective actions that significantly reduced reconciliation errors.
• Led improvements in data-handling processes by cleaning datasets, standardising templates, and building Excel reports that increased reporting efficiency by 30%.
• Acted as a key communication bridge between internal teams and external stakeholders, resolving operational enquiries in Mandarin and English and supporting regulatory adherence in documentation processes.
• Supported onboarding and training of new administrative staff, promoting consistent standards, safe operations, and a continuous-improvement culture.
• Demonstrated strong problem-solving skills and initiative by proactively identifying operational bottlenecks and recommending workflow adjustments adopted by the team.

Information Processing Specialist - Tata Consultancy Services (China) Co., Ltd. Hangzhou Branch - Hangzhou, China

(2021-05 - 2022-04)

Accurately extracted and processed financial data from company reports, bonds, loan agreements, market news, and public filings, ensuring timely updates to Bloomberg's financial database.

• Managed and validated a large volume of data entries with 99.8% accuracy across various financial products and industries, including banking, insurance, and energy sectors.
• Collaborated with global teams in India, China and Singapore to clarify data discrepancies and align processing standards under tight deadlines.
• Contributed to quality control initiatives by identifying recurring data issues and recommending updates to processing guidelines, which improved team efficiency by 12%.
• Demonstrated excellent attention to detail, data integrity awareness, and cross-functional communication—skills directly transferable to administrative reporting, cost monitoring, and compliance coordination roles.

Buyer Services Specialist (Procurement data specialist) - Nestlé Business Services (Philippines) - Manila, Philippines

(2019-03 - 2021-04)

Supported end-to-end procurement operations for the Greater China and Japanese markets, processing over 1,500 purchase orders across categories such as raw materials, packaging, and logistics services.

• Managed supplier master data, contract terms, and sourcing records in SAP and Ariba, ensuring 100% process accuracy and zero financial discrepancies over 24 months.
• Played a key role in the Ariba Event Project, coordinating electronic bidding for construction and warehouse materials in China. Responsibilities included supplier prequalification, bid comparison, negotiation support, and documentation.
• Monitored fixed cost components related to procurement—such as insurance, rental fees, and utilities—and submitted monthly reporting to finance teams, improving cost visibility and budgeting accuracy.
• Acted as the single point of contact (SPOC) for China-specific procurement process changes, updating SOPs and training documents while aligning local practices with global standards.
• Liaised with suppliers to monitor their compliance with Nestlé's Supplier Code of Conduct, supported the RSA (Responsible Sourcing Audit) process, and followed up on corrective actions.
• Achieved 100% process timeliness, with an 82% reduction in rework through accurate data entry and proactive error prevention.
• Collaborated with market teams and analytics colleagues to produce procurement performance dashboards using Excel and Power BI, enhancing decision-making in supplier selection and cost control.

Warehouse management and procurement assistance intern - BMW Group - Shenyang, China

(2017-09 - 2018-05)

• Supported workshop safety management by assisting with regular safety checks, updating safety documentation, and ensuring compliance with BMW's internal health and safety standards.
• Coordinated the procurement and distribution of work uniforms for over 1,500 employees, including liaising with suppliers, managing order schedules, and maintaining accurate inventory records.
• Provided bilingual translation (Chinese ⇄ English) for internal documents such as training materials, technical specifications, safety instructions, and procurement-related communication across departments.
• Assisted warehouse supervisors with consumable tracking and helped update Excel-based logs for low-value items such as gloves, tools, and safety gear.
• Contributed to administrative efficiency by supporting the flow of documentation between departments and helping coordinate facility maintenance requests.

Master of Science - Future Governance - The University of Edinburgh (2022-09 - 2023-12)

Bachelor of Literature - Korean Language and Literature (Concentration in China-Korea Economic and Trade Relationship) - Liaoning University (2014-09 - 2018-06)

Exchange Student - International Business Administration - Dankook University (2016-03 - 2016-12)