Kingsley Jonah

Document Controller with 18+ years managing high-volume, multi-discipline document lifecycles across Oil & Gas, Energy, and major Infrastructure projects in the UK and internationally. Cross-platform specialist across Assai (advanced), Asite, Aconex, SharePoint, and EDW/Live link — one of few practitioners with deep operational experience across both UK and West African project environments. Proven track record of measurable performance improvement: delivered SLA uplift from 70% to 92%, reduced document backlogs by ~70%, and cut manual correspondence turnaround from 5 working days to within SLA through workflow automation.

Experienced in ISO 19650-aligned information management, CDM documentation, MDR governance across registers of 5,000+ documents, and on boarding and training teams of 10+. Open to international project deployments.

Senior Document Controller - Somipower - North London Heat & Power Project (ERF), UK

(2024-03)

Lead document control on a major energy-from-waste infrastructure project, processing 200+ documents per day across multi-discipline deliverables including drawings, RAMS, ITPs, NCRs, vendor data, and correspondence.

• Improved SLA compliance from 70% to 92% by restructuring review cycles and enforcing document discipline across engineering, QA/QC, HSE, and contractor teams.
• Reduced overdue document backlog by ~70% through a purpose-built tracking spreadsheet monitoring pending, overdue, closed, and unclosed items — providing management with daily visibility.
• Operate as sole document control interface (gate) between internal teams and external vendors/contractors on Asite EDMS; manage all transmittals, submissions, and approval workflows.
• Enforce ISO 19650-aligned information management practices and handle CDM documentation including health and safety files and construction phase plan records.
• Publish weekly document health dashboards to 10 senior stakeholders, covering document status, overdue items, SLA performance, and workflow bottlenecks.
• On boarded and trained 10+ project personnel on EDMS processes, document procedures, and compliance standards — reducing recurring errors and stabilising document flow during staff turnover.

Senior Document Controller - Shell Petroleum Development Company - Assa North Project, Nigeria

(2019-05 - 2024-01)

Managed document lifecycle for a major domestic gas export project, governing a 5,000+ document MDR on Assai EDMS with full metadata accuracy, version control, and audit-readiness.

• Drove SLA compliance improvements by publishing weekly Gap Analysis and Document Tracking reports, resolving overdue, pending, and missing document numbers across the register.
• Enforced document declaration as Records in line with SPDC policy — mitigating litigation risk and safeguarding high-value project deliverables.
• Coordinated download and processing of 600+ ANOS Engineering deliverables, enabling the data controls team to complete an EDW CSV build task and close out project milestones on schedule.
• Managed monthly site pictorial archiving programme, providing evidence-based progress tracking against milestone completions.

Data / Document Controller - Shell Petroleum Development Company - NLNG, SSAGS & Gbaran Infill Projects, Nigeria

(2017-06 - 2019-05)

Delivered document control across three concurrent multi-discipline projects; championed Assai as the primary EDMS for all loading, review, and distribution workflows.

• Automated correspondence distribution into Assai, reducing manual turnaround from 5 working days to within SLA and eliminating paper-based workflows across project teams.
• Coordinated timely collation and approval of Redline Mark-up Drawings (RLMDs) during the Gbaran Infill execution phase, preventing contractor variation claims.
• Advanced SharePoint as the sole information exchange platform between project and contractor teams, improving governance, auditability, and version control.
• Served as IT focal point; resolved EDMS and network issues to minimise downtime and maintain document flow continuity across remote and office locations.

Data / Document Controller - DAEWOO (Contracted to Shell PDC) - Enwhe Package 3, Infill & K2S Projects, Forcdos Yokri Integrated Project FYIP, Nigeria

(2015-01 - 2017-05)

Contracted via DAEWOO to Shell PDC; administered Assai EDMS for daily document loading, distribution, and review coordination across multiple project packages.

• Engaged contractor IM staff through interface meetings to align practices with SPDC document procedures, maintaining SLA compliance on all deliverables.

Document Controller - Shell Petroleum Development Company - FODA Integrated Project (USD 4.5bn+), Nigeria

(2010-10 - 2015-01)

Provided full document control support on one of Shell Nigeria's largest capital projects (USD 4.5bn+); managed the project master documentation matrix across contractor, JV partner, and government agency interfaces including DPR.

• Co-ordinated the entire activities of collating, editing and publishing the Capital Project IM4P DV Engineering weekly highlight providing same to IM Management Team use also for the Monthly Business Performance Reviews status
• Facilitated timely Population of backlogs of pending document deliverable via the VTL into Engineering
• Served as IM interface focal point for all project contractors, equipment vendors, asset operations teams, and JV partners — optimising information flow across a complex, multi-stakeholder project environment.
• Coordinated IM activities across remote design office, contractor offices, and construction site using SMART PLAN FOUNDATION collaborative tool.

Site Document Controller / Project Technical Assistant - Shell PDC & Dover Engineering - Gbaran/Ubie & Cawthorne Channel Projects, Nigeria

(2000-02 - 2010-10)

Delivered site document control and project administrative support on major integrated Oil & Gas projects; facilitated EDMS migrations from Live link to SharePoint/Assai and provided aftercare training to site personnel in remote locations.

• Maintained project correspondence registers, coordinated government and JV partner logistics, and supported procurement and contract administration at Dover Engineering on an Exxon Mobil offshore platform design project.