Consultant Accounts Payable Technical Services at LIFEPOINT HEALTHCARE (2023-09 – Present)
- Implemented Oracle for Accounts Payable for all businesses, transforming 3 legacy systems into one.
- Develops and execute test plans to ensure that the software applications meet defined functional requirements as well as provide training and support to end-users on application functionalities.
- Prepare detailed functional specifications, system documentation, user manuals, and training materials.
- Maintains up-to-date documentation of system configurations, customizations, and integration points.
- Collaborate with IT teams to prioritize and implement system enhancements, bug fixes, and upgrades as required.
- Manages complex problems and work with other team members in Finance to ensure ticket resolution in Service Now.
- Collaborates with the Accounts Payable Functional Team Leadership to understand their processes, objectives, and challenges.
- Working closely with AP and Oracle to update and maintain the Payables Module.
Accounts Payable Supervisor at KINDRED HEALTHCARE (2014-09 – 2023-09)
- Supervise up to 12 Accounts Payable Processors.
- Trainor of all Invoice Processing teams on Policies and Procedures.
- Trainor of field approvers on the approval process.
- Tested and assisted with implementation of new Accounts Payable Software.
- Create documentation as required for the new Accounts Payable system (PTS/FS²).
- Function Lead for all Processors and Problem Team within the department.
- Monitors invoice volumes and assists with posting invoices and credit memos.
- Assigns invoices to various processors.
- Research any payment inquiries.
- Assist staff with customer service related inquiries and issues.
- Approve any vendor changes as necessary.
- Run reports and distribute to the appropriate staff for research and problem solving.
- Approve time sheets and Paid Time Off (PTO) for staff using Kronos time keeping system.
Staff Accountant Kindred At Home at KINDRED HEALTHCARE (2013-08 – 2014-09)
Reporting to the Manager of Accounting, assist with month end close processes for Central Region and other regions as needed.
- Bill Room and Board for an average of 30 Hospice facilities bi-monthly.
- Post Accruals, Cash and Revenue for Room and Board.
- Prepare Accounts Payable EDI File for processing.
- Pull stats from HCHB (Home Care Home Base-Accounting Software).
- Post Accruals for Therapy into SAP for the Central Region.
- Track all invoices paid in the current period to accrued amount by therapy type.
- Review Accruals for unusual activity.
- Update the Region Analyst on any issues with the Accruals.
- Prepare Bank Reconciliations for Central, East and West Regions (85 reconciliations).
- Send the Central Billing Office a list of reconciling items over 90 days for research to comply with the '90 Day Rule.'
- Prepare Balance Sheet Reconciliations for specific accounts for Central Region and Division.
- Review for any unusual activity.
- Research unusual activity and recommend resolutions.
- Update Policies and Procedures for both the Accruals process as well as Room and Board.
- Track Lock Box payments daily through CashPro-Bank of America.
- Post the cash into SAP daily.
- Update the SharePoint file for Cash Reconciliations weekly.
- Send lockbox exceptions to the field for correspondence with payers.
- Reconcile SAP to CashPro monthly.
- Train new employees on SAP and processes as needed.
- Research vendor payments and respond to inquiries for all regions.
Senior Accountant at Emergint Technologies (2008 – 2013)
Reporting to the corporate Controller, processed accounts payable for 3 locations to Deltek general ledger, including check runs and vendor inquiries.
- Assisted with various month end close tasks including Fixed Assets.
- Billed 30 plus contracts monthly to various government agencies.
- Posted daily cash receipts.
- Administered the time collection system for over 400 employees.
- Supervised 3 employees, 2 in Accounts Payable and 1 in Billing.
- Assisted with payroll as needed.
- Implemented Concur expense reporting resulting in a streamlined approval process, and greater accountability for all 4 regions.
- Trained 100 employees utilizing the Concur system.
- Implemented company credit card feeds via the Concur system, resulting in a 50% reduction in entry time and virtually eliminating any room for error or fraud.
- Assisted the implementation of over 20 company credit cards resulting in over a 50% reduction in cash advances.
- Reconciled each account on a monthly basis along with any cash advances as required for international travelers.
Staff Accountant Kindred Pharmacy Services (KPS) at KINDRED HEALTHCARE (2003 – 2008)
Reporting to the controller of, reviewed and uploaded KPFS (financial statements) for the Southeast Region, approximately 12 pharmacies as well as Joint Venture pharmacies, approximately 5 pharmacies.
- Reconciled Accounts Receivable for the Southeast Region.
- Reviewed and prepared Summary for the weekly Southeast Region conference call.
- Compiled and entered statistics on a monthly basis into SAP.
- Enter Expense Accruals for Month End Close.
- Compiled and analyzed Balance Sheets.
- Perform monthly Bank Reconciliations for Institutional Pharmacies and Joint Ventures.
- Entered Journal Entries and Wage Transfers on a monthly basis.
- Printed Month End Financial Statements after Month End Close.
- Tracked Cash for the Joint Ventures on a daily basis.
- Entered Check Encashments for the Joint Ventures daily.
- Processed Stop Payments on Joint Venture Checks as requested.
- Implemented the AP Policies and Procedures binder for all 50 pharmacies across the US, to help streamline the AP process as a result of vendor calls to KPS Corporate regarding payment status of invoices.
- Trained field employees in Accounts Payable as needed and traveled to 7 pharmacies throughout the US for those that requested additional training.
- Prepared and presented a PowerPoint Presentation on the FI module in SAP for the business office managers during 5 training seminars held in various cities.
Accounts Payable Processor at KINDRED HEALTHCARE (2001 – 2003)
- Coded and Processed of Employee Expense Reports for payment for 100 employees.
- Responded to Employee Vendor inquires.
- Researched payment history for Employee Vendors in SAP.
- Set up new vendors as needed.
- Processed vendor invoices through Electronic Data Interface (EDI).
- Assisted the field with questions and problems as it relates to EDI.
- Researched Statements received to ensure that payment was made.
