Executive Assistant to C Suite Legal Stakeholders - Barclays Bank Legal Division - Glasgow Head Quarters
(2025-09 - 2026-04)
Fixed Term Contract via Randstad Recruitment. Achievement of two Barclays Bank Recognition Awards: "Delivery of World Class Service for Customers and Clients Every Time" from Global Managing Director and "Precision in our Operations, Our Risk Management, and Our Controls" from Legal Team Executive.
- Supported senior stakeholders and legal team with day‑to‑day project coordination, ensuring smooth operations across a busy live project environment
- Managed project documentation, filing systems and records, ensuring accuracy, compliance and version control
- Coordinated inductions, training records and workforce documentation, maintaining up‑to‑date personnel information
- Organised meetings, diaries, communications and logistics, acting as a central point of contact for sub-contractors, suppliers, internal teams and visitors
- Maintained document control systems, updates and reports to relevant stakeholders
- Supported procurement activities, including raising POs, tracking deliveries and maintaining supply records
- Produced project trackers, reports and data summaries to support progress monitoring and decision‑making
- Acted as a key administrative contact for personnel and visitors to London and Glasgow offices, ensuring smooth access, communication and coordination
Production Support Team Administrator - Aberdeen Wealth Management, Adviser Branch - Edinburgh
(2025-01 - 2025-09)
Fixed Term Contract.
- Provided day‑to‑day administrative support to the project team of analysts, supporting daily project operations across Edinburgh and Bristol, managing competing priorities and ensuring smooth, uninterrupted workflow
- Acted as a proactive first‑line liaison for internal teams and external partners, accelerating issue resolution and maintaining strong communication flow
- Managed project documentation, filing systems and records
- Maintained structured project documentation through accurate defect logging and reporting
- Re‑engineered operational process guides to improve clarity, consistency and efficiency across teams
- Ensured compliant data handling through accurate access management and governance‑aligned approvals
- Managed workforce access and compliance documentation, ensuring accurate permissions, approvals and audit‑ready records
- Conducted daily operational checks on all online platforms to maintain continuity and escalate risks promptly
- Maintained document control systems and ensured accurate record keeping
- Created Power BI dashboards to visualise daily defects, outstanding actions and project performance, ensuring accurate real‑time record keeping
- Assisted with reporting, data entry, and project tracking information
- Produced advanced Excel analysis using pivot tables and data modelling to support project tracking and decision‑making
- Developed Power BI dashboards and trackers to monitor performance indicators, outstanding issues and daily project activity
Executive Assistant to VP, Office Manager to Operations Team - Leonardo Electronics, Operations Division - Edinburgh
(2023-12 - 2024-12)
Fixed Term 12 Month Contract.
- Oversaw complex diary management for the VP, coordinating high‑level meetings, preparing briefing packs and ensuring time was optimised in line with shifting priorities
- Managed the VP's inbox and communications, drafting responses, prioritising actions and ensuring timely, accurate handling of all internal and external correspondence
- Acted as the first point of contact for all Operations correspondence and external visitors, providing a professional and responsive interface for senior stakeholders
- Coordinated internal leadership meetings, managing venue bookings, catering, logistics and supporting materials to ensure seamless delivery
- Produced polished presentations, agendas and supporting documentation for Operations and leadership meetings, contributing to departmental reporting cycles and communication
- Maintained Operations intranet pages and office information systems, ensuring accuracy, version control and alignment with organisational standards
- Played a key role in the project management of various on-going projects, providing full administrative support to the Facilities Project Manager and the external stakeholder business partner, coordinating planning, communications, logistics and implementation activities
- Ensured all administrative processes, documentation and communications adhered to organisational policies, governance requirements and data‑handling standards
Executive Assistant to the Principal & the Director of Strategic Planning - Heriot Watt University - Riccarton, Edinburgh
(2023-05 - 2023-08)
Fixed Term Contract via Search Recruitment Consultancy.
- Delivered comprehensive EA support to the Principal and Director, ensuring seamless operations
- Managed complex diaries and scheduled high‑level committees and executive meetings
- Handled inbox triage, drafting responses and escalating priority communications
- Organised VIP events, conferences and formal dinners, including marketing materials
- Welcomed external partners and provided campus hospitality and tours
- Managed documentation and systems ensuring accurate records and efficient workflows
Executive Assistant to Paediatric and Dermatology Head of Department - University of Edinburgh, BioQuarter - Edinburgh
(2021-11 - 2022-09)
Part Time, Fixed Term Contract. Employed part time in this role to supplement self-employment.
- Delivered high‑level executive support to the German Secretary General/Head of Department, ensuring smooth operational performance across the European Academy of Allergy and Clinical Immunology (EAACI)
- Served as the primary point of contact for all in‑person, email and telephone enquiries, strengthening communication with internal teams, external partners and international stakeholders
- Managed complex inbox and diary workflows by triaging high‑volume correspondence, prioritising actions and coordinating multi‑time‑zone schedules with UoE, NHS, students and global collaborators
- Coordinated domestic and international travel for senior clinicians, preparing accurate itineraries and ensuring seamless end‑to‑end logistics
- Resolved operational challenges proactively by sourcing essential information and documentation from business partners to support timely decision‑making
- Organised and facilitated meetings across TEAMS and in‑person formats, ensuring agendas, materials and stakeholder alignment were in place
- Maintained accurate clinical documentation through efficient uploading and organisation of sensitive medical files within digital systems
- Developed impactful presentation materials including PowerPoint decks for leadership meetings, industry engagements and international conferences; supported manuscript editing for clinical publications
- Coordinated event registrations with medical organisations and professional bodies, ensuring compliance and smooth participation
Business Owner and Lecturer with Guild of Therapists (GTI) - Conroy Daniells Therapies & Training Academy - Edinburgh
(2016-09 - 2023-05)
Self Employment.
- Built and scaled a profitable start‑up by applying PRINCE2 and AGILE project management methodologies to establish a recognised sports massage and skin care therapies clinic and training school in partnership with The Guild of Therapists
- Implemented robust COVID‑19 Health & Safety procedures and risk assessments
- Strengthened customer and supplier relationships across the UK, cultivating a loyal client base through trust, rapport and exceptional service
