PA/Administrator - NHS PROFESSIONALS (Bank)
(2025-01)
Multiple roles including CAMHS SPA Administrator, PA to Clinical Manager/Lead Community Nurse, Administrator Community Paediatrics, and Human Resources Administrator with responsibilities varying by assignment.
- Inputting relevant information to spreadsheet for MDT
- Taking minutes in MDT daily
- Transferring outcomes of MDT to Carenotes/RIO
- Uploading documents to Carenotes/RIO
- Reception
- Answering telephone calls
- Making telephone calls
- Dealing with public and professionals daily
- Organising meetings via Teams
- Taking minutes via Teams for different meetings
- Organising calendar and emails
- Keeping staff folders up to date
- Organising rota's for community nurses
- Taking calls
- Replying to emails and actioning as appropriate
- Searching and inputting medically approved diagnoses on RIO
- Finding snomed codes for correct diagnoses
- Allocating consultants to patients
- Inputting EHCP's (Education, Health and Care Plan)
- Taking minutes at EHCNA (Education, Health and Care Needs Assessment)
- Completing the EHCP'S once EHCNA meeting has concluded
- Rejecting referrals that consultants have rejected on RIO and sending letters to families, GP, referrer
- Documenting on RIO and excel spreadsheets if patients would like another appointment after a data quality exercise
- Typing of grievances, disciplinaries and investigations
- Formatting letterheads
- Using Olympus, Word and HR NHS templates
Senior Medical Secretary - WORCESTER ACUTE NHS TRUST
(2014-01 - 2025-01)
- Digital typing of referral letters for patients
- Filing
- Arranging new appointments and follow up appointments for patients
- Liaising with hospitals and Consultants for urgent referrals
- Taking minutes at Mortality & Morbidity meetings
- Liaising with district nurses/St Richards Hospice
- Making sure chemotherapy/radiotherapy appointments are made to fit in with the waiting time criteria
- Liaising with patients
- Organising and follow up of laboratory results/scans
- Reception cover
- Using different computer systems including Mosaiq, PAS, Bluespier, KRIS, ICE
Medical Secretary - PEACH RECRUITMENT (covering a variety of specialists)
(2013-01 - 2014-01)
- Digital typing of clinic notes
- Collating data for patients
- Arranging appointments for patients
- Liaising with Consultants/patient and GP surgeries
- Initiating theatre lists and arranging for patients to attend
- Liaising with hospital staff
- Obtaining results
Medical Secretary - BARBOURNE HEALTH CENTRE (formerly Berwyn House Surgery)
(2006-01 - 2013-01)
- Digital (Lexcom) typing of referral letters for patients
- Filing
- Arranging appointments for patients
- Liaising with hospitals and Consultants for urgent referrals
- Gold Standard Framework Co-Ordinator for End of Life/Palliative care
- Taking minutes at Palliative care meetings and liaising with district nurses/St Richards Hospice and Heart Foundation for follow up reviews
- Arranging inpatient admission to hospices
- Summarising of practice notes
- Liaising with patients
- Organising and follow up of laboratory results/scans
- Completing letters/results on Docman
- Reception cover
Medical Secretary - PRIVATE SPINAL CONSULTANT SECRETARY (working freelance)
(2005-01 - 2006-01)
- Digital typing of clinic notes
- Collating data for patients
- Arranging appointments for patients
- Liaising with Consultants/patient and GP surgeries
- Initiating theatre lists and arranging for patients to attend
- Liaising with hospital staff
- Obtaining results
Medical Secretary - ROYAL ORTHOPAEDIC HOSPITAL NHS TRUST
(2004-01 - 2005-01)
- Typing of clinic notes
- Attending clinic with the Consultant
- Arranging appointment for patients
- Arranging theatre lists for Consultants
- Liaising with patients for their imminent operation
- Taking telephone calls from patients/Consultants and GP surgeries
- Obtaining results
- Alerting the correct Consultant/Department to abnormal test results
Personal Assistant to Director of Information, Management Development Advisor, Consultant Obstetrician/Director of Postgraduate Education - FIRST POINT HEALTHCARE (formerly Initial Health Care Temping Agency)
(2000-01 - 2004-01)
- Taking calls
- Keeping diaries
- Minute taking
- Arranging bookings/meetings/venues
- Typing memorandums/letters/minutes
- Audio typing
- Maintaining filing systems
- Maintaining annual leave/sickness forms for department
- Alerting the correct Consultant/department to abnormal test results
Administrative Assistant - ZICAM INTEGRATED SECURITY LIMITED
(1999-01 - 2000-01)
- Typing quotes for companies
- Petty cash
- Invoicing clients
- Chasing payments
- Arranging appointments
- Arranging service calls
- Ordering stock
- Liaising with customers
Team Assistant - WEST MIDLANDS PROBATION SERVICE
(1986-01 - 1997-01)
- Typing pre-sentence reports, letter and memorandums for Senior Probation Officer
- Allocating pre-sentence reports for individual clients
- Updating post and pre court lists on computer
- Liaising with clients over the telephone and in person
- Taking notes in court alongside Senior Probation Officers
- Reception cover
- Covering for Senior Team Assistant when absent
Office Junior/Purchase Order Clerk/Head Cashier/Personal Assistant - SELCO TRADE CENTRE
(1984-01 - 1986-01)
- Ordering of stock for warehouse
- Returning goods
- Typing invoices and credit notes
- Balancing of tills
- Dealing with problems with credit for companies
- Opening accounts for new customers
- Taking notes at meetings for Managing Director
- Taking telephone calls
- Arranging appointments/corporate meetings
- Keeping Managing Directors diary
- Liaising with staff
