Part-time Accounts Clerk (hybrid role) at Conneely Construction Ltd. (2023-05 – Present)
Returned on a maternity cover basis for my successor, initially for 12 months. This was extended to October 2024. I returned again in January 2025 after my 2nd successor resigned.
- Weekly timesheet processing for approximately 40 agency workers and fortnightly payroll for approximately 45 Boostpay workers
- Entry of supplier invoices to Sage (circa 400 per month)
- Monthly site costings
- Allocation of supplier payments and supplier statement reconciliations
- Bank reconciliations
- VAT returns
- CIS returns
- Analysing expenses
- Checking site completion/updating of safety documentation on Dropbox
Accounts Payable Clerk (remote role) at Ocean Technologies Group (2023-03 – 2023-05)
- Monitored AP inboxes, uploaded new invoices through Visma system and sent for internal approval, chased outstanding approvals in preparation for weekly payment run
Part time Accounts Payable Clerk (remote role) at Saga Holidays (2021-11 – 2023-01)
Redundancy
- Verified and coded circa 100 creditor invoices per week, 120-150 per week during peak times, including non-UK invoices. This included cross-checking against lengthy contracts to confirm accuracy. Consistently broke processing targets.
- Reconciled supplier statements, including raising/chasing queries. Issued creditor bank verification checks to compliance team for new creditors
- Data entry onto Dream
- Prepared weekly payment runs
- Monitored accounts payable inbox, including downloading new invoices, dealt with payment queries from creditors and internal staff
Part-time Administrator at Conneely Construction Ltd. (2017-11 – 2021-02)
Newly created sole charge role to assist Director. Left due to re-locating to Kent
- Compiled rebar weight reports for surveyors (Excel)
- Implemented filing/checking system to ensure supplier invoices match quotations received
- Consulted with suppliers and surveyors regarding overcharges and requested/chased credit notes
- Maintained records of equipment hire across multiple sites
- Matched delivery dockets to supplier invoices
- Compared multi-supplier pricing
- Produced site safety files
- Timesheet processing cover
Part time Accounts Assistant (temporary role) at Purdy Contracts Ltd. (2017-06 – 2017-09)
- Data entry of supplier invoices to Sage (circa 300 per week over 10 hours)
- Costed and entered technicians job-sheets onto Accuserve system
- Credit control
- Assisted with payroll
- Petty cash analysis
Care for son at Career break (2015-09 – 2017-06)
Accounts & Administration Manager / Administration Manager at Food Alert Ltd. (1997-04 – 2015-09)
Responsibilities as Administration Manager (2008-2015) and Accounts & Administration Manager (1997-2008)
- Day to day running of a small administration department (4 staff)
- Highly involved in the creation and implementation of a new, bespoke CRM system, including processes for enabling the smooth transition of data from previous system (Access). Worked closely with the IT team during trials to assist with problem solving
- Ensured that the system was kept updated to meet clients' contractual needs and acted as the main point of contact for all internal queries
- Processed new client contracts across multiple systems (Sage, Excel, CRM, CMO), putting control measures in place to ensure correct initial set-up. Solely produced new contracts for existing clients, amendments and ad-hoc works orders. Dealt with the majority of contractual queries, both internal and external
- Consulted with external contractors to book client service requests
- Produced reports for consultants/clients, amended and formatted lengthy documents e.g., safety manuals
- Personal documents for the Managing Director
- HR – issued contracts to new staff and supplied initial documentation (staff handbook etc.), trained staff in the use of CRM, conducted DSE assessments
- Stationery ordering
- Created PowerPoint presentations
- Client invoicing from varied sources (course fees, consultants fees, contract fees, food sampling, alleged food poisoning cases, ad-hoc work). Maintained log of ongoing contract fees for billing purposes
- Dealt with all client accounting queries. Credit control, including court action. Allocated client payments and maintained ledger
- Banking, taking credit card payments, bank reconciliation
- Payment of creditors, reconciliation of creditor statements, payment of employee expenses, petty cash
- Prepared Management Reports for the Chief Executive (profit and loss account, balance sheet, budget report)
- VAT returns
- Assisted with accounts year end, financial audits, VAT and PAYE inspections
- Prepared payroll for approximately 12 staff (Payflow)
- Audio typing of consultants' dictation of audit reports, prepared and finalised reports for clients. Typed and amended various other documentation including large files
- Sourced an external back-up audio typist and translation companies (for European clients) and submitted/monitored work
- Arranged and re-scheduled client bookings (including diary management for internal consultants)
- Placed recruitment advertisements. Shortlisted candidates for various administrative roles. Organised and gave first stage interviews and had considerable influence on successful applicants. Conducted appraisals
Accounts Assistant at Harleyscreen Pathology Ltd. (1994-08 – 1997-04)
Assistant to Financial Controller
- Responsible for all general accounting functions e.g., credit control, sales ledger, purchase ledger, banking including reconciliation, payroll. Also provided administration support to whole company where required, including the inputting of pathology request forms to assist laboratory staff
Various temporary office assignments at Various (1993-07 – 1994-08)
Accounts Assistant at Capital Copy Ltd. (1990-09 – 1993-06)
- Assisted Office Manager, including reception, banking, invoicing, secretarial duties
