Lynn Stirling

Experienced department coordinator with a strong track record of supporting Investment Trust Team, Boards, senior colleagues and external stakeholders. Skilled in board-paper production, complex meeting logistics, diary management, statutory and electronic record keeping, proofreading and confidential communications. Recognised for consistently delivering high-quality work, demonstrating strong attention to detail, collaborating effectively with colleagues, and identifying practical ways to improve processes through greater efficiency and the effective use of technology.

Company Secretarial Coordinator, Investment Trust - Baillie Gifford

(2013-10)

Provide high-quality secretarial and administrative support to the Investment Trust department and Investment Trust boards, balancing recurring governance deadlines with changing departmental priorities.

• Coordinate board and committee reporting, including audit committee packs, final board reports, approved minutes, directors' interests records and other scheduled reporting requirements.
• Act as a subject-matter resource for Diligent Boards, preparing and maintaining board materials and supporting access for directors and internal stakeholders.
• Manage annual and ad hoc board-meeting calendars, including date consultation, response tracking, attendee records, venue and hospitality arrangements, dietary requirements and audio-visual logistics.
• Support internal departmental meetings through scheduling, communications and papers, including monthly meetings and quarterly departmental events.
• Maintain legal, statutory and business records across electronic and archived storage, ensuring information is organised, accessible and appropriately controlled.
• Contribute to team, departmental and firm-wide projects, reviewing working practices to improve resilience, efficiency, automation and service quality.

Typist, Clerical Assistant Team - Police Scotland

(2006-01 - 2013-09)

Delivered a wide range of clerical and administrative services, including drafting correspondence, preparing statements and reports, managing filing systems, and transcribing verbatim audio interviews.

• Accurately entered reports for submission to the Procurator Fiscal.
• Handled calls for the Lost Property Department, ensuring reports were logged clearly, accurately, and concisely.
• Processed and recorded social work referrals.
• Worked closely with CID, the Family Protection Unit and Road Policing to produce accurate statements and documentation for important cases.
• Maintained sensitive and confidential information in line with organisational procedures.
• Developed strong working relationships with colleagues, court personnel and external business contacts, handling all enquiries professionally.

Departmental Secretary, Corporate Finance/Corporate Recovery - Deloitte & Touche

(1996-10 - 2005-12)

Provided comprehensive secretarial and administrative support, including correspondence, reports, meeting minutes, presentations, filing, diary coordination, travel and accommodation.

• Maintained confidential client information and departmental case files, supported archiving and retrieval, and ensured databases were kept accurate and current.
• Built effective relationships with colleagues, clients, suppliers and other business contacts, handling enquiries professionally and providing reception and absence cover.
• Supported the operational administration of restructuring assignments, including supplier payments, purchase authorisations and day-to-day business queries.

Junior Secretary / Office Junior - Scottish Association of Master Bakers

(1991-10 - 1996-09)

Progressed from Office Junior to Junior Secretary, supporting members, senior colleagues and the wider office through reception, correspondence, meeting administration and database maintenance.

• Produced and distributed a monthly newsletter to approximately 600 members and helped coordinate training activity and the annual members' conference.

NVQ Business Administration - Business Administration - Edinburgh Chamber of Commerce

Standard Grades - English, French, Office & Information Studies, History, Mathematics, Science - Dalkeith High School (1986 - 1991)