Administration
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Looking for work part time preferable
Mar 2014 – Present: Ulceby St Nicholas CofE Primary School, Ulceby
Clerical Officer – Du0es include: recep0on du0es (answering all incoming calls, direc0ng calls and taking messages where necessary, gree0ng and assis0ng visitors, pupils & staff); management of the data entry system for staff, pupils and visitors entering and leaving school, maintain records of all staff & pupils on the school’s MIS system, including admissions & leavers, and input the daily registers for each year group; dealing with ahendance issues with follow up calls for non ahendance of pupils, genera0ng FPN no0ces to the local council for children’s unauthorised holiday’s, compiling weekly, monthly and termly ahendance reports, ahending ahendance mee0ngs; comple0on of the School Census termly;
management of the school’s Single Central Register; ensuring all staff / governor / agencies / volunteers personnel details are correct and kept up to date, processing new members with their DBS and then uploading them onto the SCR, assis0ng with the administra0on of school trips & school clubs; ensuring all informa0on is uploaded onto Evolve Risk Assessment system, management of the school’s website ensuring all informa0on is up to date, administra0on of invoices and purchase orders and school funds /
budget funds; manage pehy cash; any other administra0on du0es as and when required.
Jan 2014 – Mar 2014: Sir John Nelthorpe School, Brigg
Clerical Officer – Du0es include: daily recording of pupils ahendance & absence onto Sims; monitoring of such data and repor0ng / genera0ng lehers for poor ahendance when appropriate; complete data transfer files for leavers & new starters; maintain all pupil records in an accurate and 0mely fashion –
both electronic and paper files; covering the recep0on phone and gree0ng area; mee0ng, gree0ng and assis0ng visitors / staff / pupils; create, publish & distribute monthly newslehers; responsible for all school post including opening, distribu0ng and mailing.
2010 – 2013: Twintec Industrial Flooring Ltd, Scunthorpe
Commercial Administrator – Du0es include: logging of all new tender enquiries received and issue daily e-mails of tenders in; ahend tender review mee0ngs; send tender return faxes; prepara0on of cos0ng sheets for new projects; sending out 1st stage concrete enquiries; prepara0on of quotes; compila0on of project packs and issuing them to the Project Managers and Business Development Managers;
maintenance of the enquiry log, keeping it up to date when quotes are issued; logging of all quotes and revised quotes onto the Twintec database including all concrete quote informa0on; upda0ng of all templates (quotes, order acknowledgement, cos0ng form, method statements, material & produc0on sheets, handover agenda & minutes, project registra0on sheet); compila0on of monthly reports for the commercial mee0ngs; maintenance of the concrete plant informa0on files, upda0ng AutoRoute with plant informa0on; general administra0on such as incoming & outgoing post, pehy cash, scanning,
ordering sta0onery, minute taking, etc.
2006 – 2010: Young’s Seafood Ltd, Grimsby
Sales Administra0on Co-ordinator – Du0es include: full P.A support to the Sales Director, carrying out background research and presen0ng findings; producing documents, briefing papers, reports and presenta0ons; organising and ahending mee0ngs and ensuring the appropriate manager is well-
prepared for mee0ngs; liaising with clients, suppliers and other staff; depu0sing for the Sales Managers,
making decisions and delega0ng work to others in the Sales Manager's absence; devising and maintaining office systems including data management; ordering sta0onery and managing the sta0onery budget; checking and coding purchase orders; processing purchase orders and receiving invoices; any other adhoc administra0ve du0es.
2005 – 2006: Diana Princess of Wales Hospital, Grimsby
P.A to the Chairman - Du0es include: gate-keeping minute taking; mee0ng and gree0ng; dealing with confiden0al mahers; project work for relevant departments; providing all admin and secretarial support;
diary management and travel organisa0on; organising all correspondence and papers; event management and organisa0on; full inbox control and organising client events for the trust.
2004 – 2005: Sara Lee Foods, York
Sales & Marke0ng Co-ordinator – Du0es include: own, schedule and write the recaps for monthly mee0ngs; develop and maintain firm-wide sales pipeline and par0cipate in sales mee0ngs as scheduled;
qualify and schedule new sales opportuni0es for the customers; develop pricing strategies with the goal of maximizing the firm's profits or share of the market while ensuring the firm's customers are sa0sfied;
oversee product development and monitor trends that indicate the need for new products and services.
Unfortunately, acer only working with Sara Lee for 6 months the company went into receivership and all employees became redundant.
1995 – 2004: Geest Plc, Barton upon Humber
P.A to the General Manager – duries include: working closely with the General Manager and senior management team providing administra0ve support; screening telephone calls, enquiries and requests,
and handling them where appropriate; mee0ng and gree0ng visitors at all levels of seniority; organising and maintaining diaries and making appointments; ordering sta0onery and managing the sta0onery budget; dealing with incoming email, faxes and post, ocen corresponding on behalf of the relevant manager; taking dicta0on and minutes; arranging travel and accommoda0on and, occasionally, travelling with the manager to take notes or dicta0on at mee0ngs or to provide general assistance.
EDUCATION & QUALIFICATIONS:
1990 – 1995 Baysgarth Comprehensive School, Barton upon Humber:
1995 – 1998 Humberside Youth Associa0on Training, Barton upon Humber:
TRAINING & OTHER COURSES:
Capita SIMS Management Informa0on System
PS Financials (Purchase Order / Goods Received / Invoicing System)
Construc0on Skills Cer0fica0on Scheme (CSCS)
Paediatric First Aid at Work
Emergency First Aid at Work
Essen0als of Basic Management Accoun0ng
Basic, Intermediate & Advanced Microsoc Word
Basic, Intermediate & Advanced Microsoc Excel
Basic, Intermediate & Advanced Microsoc PowerPoint
Various in-house training programmes job specific
