Mai Seehanarin

A proactive and reliable office and operations professional with 10+ years' experience across operations, HR admin, document control, procurement, and finance support. Known for reliability, calm execution under pressure, and seamless cross-team coordination. Strong communicator, highly organised, and process-minded with a bias for getting things done.

Experienced in working effectively both independently and as part of a team, using initiative to achieve objectives and deliver high-quality results. Well-organised, punctual, and adaptable, with a positive attitude towards new challenges and eager to learn new skills, take on challenges, and contribute positively to any team or organisation. Committed to maintaining high standards of work and building strong working relationships, while consistently demonstrating enthusiasm, professionalism, and a strong work ethic.

Office Executive Manager at Infrastructure Design Solutions (2018-09 – Present)

• Run day-to-day office operations: supplies, equipment, PPE, and UK/international travel.
• Own HR admin and onboarding: inductions, records, and confidential personnel files.
• Manage document control for projects: construction drawings, technical submittals, RFIs.
• Oversee financial admin: budgets, expenses, client POs, and supplier invoices.
• Coordinate H&S compliance and business continuity processes.
• Partner with commercial team on tracking POs, costs, and project documentation.

Commercial Assistant at New Era Fuels (2018-04 – 2018-09)

• Supported Commercial Manager and cross-functional teams to keep billing accurate and on time.
• Processed delivered-volume data; maintained accounts and raised invoices with high accuracy.
• Verified courier POs pre-approval; resolved customer enquiries and account issues promptly.
• Maintained clean commercial records and reporting for auditability.

Buyer's Assistant at Redstone Converged Solutions (2015-11 – 2018-04)

• Sourced materials, obtained multi-quote comparisons, and supported tender pricing.
• Built and maintained supplier/project price lists in Sage 1000; updated material database/intranet.
• Issued and managed POs (incl. hire/access equipment), tracked deliveries to project schedules.
• Resolved invoice queries with AP; liaised daily with PMs, site teams, suppliers, and logistics.

Business Support Administrator at Redstone Converged Solutions (2015-05 – 2015-11)

• Managed contractor requests end-to-end; coordinated details between managers and contractors.
• Administered leave records (annual, sickness, compassionate, dependency) in Sage.
• Processed sales orders from POs; maintained accurate customer and personnel records.
• Supported HR onboarding, transfers, and leavers; upheld strict confidentiality.
• Coordinated travel, maintained intranet content, and covered reception when needed.

Reception Administrator at Redstone Converged Solutions (2014-10 – 2015-05)

• Front-of-house for two companies; handled phones, email, and visitor management.
• Managed meeting rooms, conference calls, catering, mail, and office consumables.
• Organised staff travel (flights, trains, car hire, hotels, visas) and client hospitality.

Level 3 Diploma in Fashion Retail in Fashion Retail – The Fashion Retail Academy, London (2010 – 2011)

Level 3 National Award in Retail; Level 3 BTEC National Certificate in Business (Double Merit) in Retail and Business – Hertford Regional College (2008 – 2010)

GCSEs in General Education – Burnt Mill Academy (2003 – 2008)