Maria Konopka

Results-driven administrative professional with 8+ years of experience delivering high-level executive support across prestigious private equity, legal, and corporate environments. A trusted operational partner to senior leadership — known for anticipating needs, managing complexity with calm precision, and maintaining the highest standards of discretion and professionalism. Combines exceptional interpersonal skills with robust operational expertise to deliver seamless, executive-grade support in the most demanding settings.

Executive Support & Senior Reception at KKR (via Rapport) (2023-03 – Present)

Serve as the operational backbone for a world-leading private equity firm, delivering executive-level support to C-suite leaders and acting as the trusted on-site EA partner to senior stakeholders

• Own the full meeting lifecycle — complex multi-stakeholder diary management, AV coordination, catering, and room setup — ensuring zero scheduling conflicts across high-pressure executive programmes
• Lead the VIP arrival experience for visiting global executives: workspace allocation, secure access, and white-glove logistics from touchdown to departure
• Resolve last-minute scheduling conflicts and operational issues with discretion and composure, consistently maintaining seamless workflows under pressure
• Manage office floor operations, proactively tracking and resolving facilities issues to maintain a polished, fully functional professional environment
• Handle sensitive and confidential information relating to investment activity, senior stakeholders, and client relationships with absolute integrity
• Plan and deliver internal executive events end-to-end, managing logistics, communications, and on-the-day coordination

Personal Assistant & Corporate Reception at Forsters LLP (via Portico) (2020-02 – 2023-03)

Provided dedicated PA support to senior solicitors, managing complex legal diaries, coordinating client meetings, and proactively anticipating the administrative needs of a fast-paced legal practice

• Organised international travel and accommodation, crafting cost-efficient, seamless itineraries precisely aligned with partner schedules and client commitments
• Acted as primary liaison between legal teams, contractors, and suppliers to uphold service standards and smooth office operations
• Planned and delivered internal and client-facing events, overseeing all logistics from venue preparation to guest experience
• Supported HR and onboarding administration including IT setup, induction coordination, and maintaining accurate personnel and compliance records

Executive Support & Reception at Office Concierge (2019-06 – 2020-01)

Partnered with Executive Assistants across multiple prestigious client sites to coordinate complex meeting schedules, room bookings, AV, and catering

• Became the trusted operational hub for client and office requests, consistently recognised for professionalism and reliability

Personal Assistant at ClaimLion Law (2018-04 – 2019-06)

Delivered direct PA support to a Partner, managing diary, client correspondence, and administrative workflows with accuracy and confidentiality

• Maintained client relationships with discretion, supporting onboarding processes and ensuring operational continuity

Bachelor's Degree in Agricultural Sciences & Veterinary Medicine