Mary Meador

Detail-oriented Payroll Tax Compliance professional with 15+ years of experience supporting multi-state, multi-entity payroll operations, including complex jurisdictions such as New York and California. Experienced in payroll tax compliance, tax reconciliations, agency notice resolution, jurisdiction registrations, gross-to-net validation, and audit support. Broad payroll experience includes exposure to employee benefits, taxable benefits, deductions, and benefit-related payroll processing across multiple payroll environments.

Strong background in internal controls, penalty mitigation, and accurate quarterly and year-end payroll reporting.

Finance & Workforce Operations Specialist at Escalent Inc (2024-03 – 2025-12)

• Managed payroll tax compliance across four U.S. entities operating in multiple jurisdictions.
• Processed and supported multi-state payroll, including exposure to New York and California requirements.
• Reconciled federal, state, and local payroll tax accounts to ensure accurate quarterly and annual filings.
• Resolved federal, state, and local tax notices through direct agency correspondence, root cause analysis, and corrective action implementation.
• Maintained state unemployment and local tax registrations, rate updates, and account closures.
• Audited taxable wages, imputed income, deductions, and taxable benefits to ensure regulatory compliance.
• Supported employee benefits and benefit-related payroll processing as part of payroll operations.
• Partnered with Finance during quarter-end and year-end close to validate payroll tax liabilities.
• Supported year-end payroll tax reconciliation and W-2 validation to ensure accurate employee reporting and regulatory compliance.

Client Operations & Compliance Consultant at Mosaic Consulting Group, LLC (2021-10 – 2024-01)

• Conducted payroll tax audits and reconciliations for multi-entity clients operating across multiple states.
• Processed and supported multi-state payroll, including exposure to New York and California payroll requirements.
• Identified payroll tax discrepancies and implemented corrective actions to strengthen compliance controls.
• Supported payroll-related employee benefits, deductions, and taxable benefit considerations.
• Maintained SOPs and documentation to support audit readiness and consistent payroll processes.

Payroll & Accounting Operations Specialist at Cherry Bekaert LLP (2017-12 – 2021-06)

• Supported payroll operations for 1,300+ employees across multiple states, including New York and California.
• Validated payroll tax calculations, taxable wages, employee deductions, and benefit-related payroll items.
• Performed and validated gross-to-net pay calculations, including pre- and post-tax deductions, imputed income, and taxable benefits.
• Assisted with payroll tax reporting and audit support.
• Ensured compliance with garnishments and tax levies.
• Supported employee benefits and benefit-related payroll processing.

HR & Finance Operations Specialist at Old Dominion Truck Leasing (2015-10 – 2017-09)

• Maintained payroll-related HRIS data to support accurate tax reporting.
• Reconciled employee deductions, tax payments, and third-party remittances.
• Supported compliance reporting and regulatory documentation.
• Supported payroll and employee benefit-related processes.

Accounting & AP Roles at Mapcom Systems, LLC • VSC Fire & Security • Old Dominion Insulation, Inc.

• Supported reconciliations, vendor payments, tax-related transactions, and financial controls across multiple organizations.

Diploma – Clover Hill High School