Personal Assistant & Operational Support at The Hacking Trust – Property Investment Firm (2025-10 – Present)
- Provide high-level personal and business support to the Managing Director and Director's son
- Manage complex and ever-changing diaries across multiple stakeholders
- Coordinate internal and external meetings, ensuring all relevant parties are scheduled and aligned
- Liaise with third parties to confirm appointments, travel coordination and event plans internationally for business & personal related tasks for the director & family / team (eg. travel plans / requirements for travel including car hire, hotel stays, itinerary creation, visas if necessary, flight bookings)
- Prepare meeting agendas, documentation, and follow-ups where required
- Manage both professional and private responsibilities with discretion and confidentiality
- Act as central coordination point across the business for operational purposes (Contract set up, Annual Leave organisation & oversee other day to day day-to-day office operations to ensure smooth workflow)
- Manage internal scheduling of appointments for office
- Assist with role allocation and negotiation between employees
- Maintain operational efficiency across multiple businesses (eg. Coordinated promotional events and activations for a product developed by the Director)
- Liaised with international activation and marketing departments to organise branded materials and campaign assets
- Managed logistics for product showcases at boat shows and in-store activations
- Ensured all marketing materials, merchandise (including branded clothing and promotional items), and display assets were delivered on time
- Oversaw event and activation budgets, managing supplier costs and maintaining financial control to ensure delivery within approved spend
- Coordinated third-party suppliers and tradespeople to install, repair, and prepare product displays
- Oversaw on-site setup requirements, ensuring events were professionally presented and operationally seamless
- Acted as key point of contact between internal teams, international partners, event organisers, and suppliers
- Resolved last-minute logistical issues under tight deadlines
- Maintained brand standards and ensured consistency across international locations
Lettings Coordinator / Team Administration Assistant at Cadogan Estate (2025-08 – 2025-10)
- Provided full administrative and operational support to the lettings team
- Coordinated property listings, marketing uploads, and documentation
- Scheduled and managed property viewings
- Prepared tenancy agreements and compliance documentation
- Acted as key liaison between landlords, tenants, and contractors
- Maintained accurate records across internal systems
- Supported negotiators with diary management and workflow organisation
- Assisted with compliance checks and regulatory requirements
- Contributed to high service standards and efficient team operations
Executive Assistant to High Performing Real Estate Agent / Team Manager at Raine & Horne Double Bay (2024-03 – 2025-06)
Supported a leading real estate agent in managing high-volume sales operations
- Managed complex diary scheduling, coordinating appointments, listing presentations, buyer meetings, and settlements
- Ensured all internal team members and external stakeholders (vendors, buyers, solicitors, photographers, stylists, and trades) were aligned for meetings and campaign deadlines
- Coordinated team meetings, confirmed attendance, and prepared relevant documentation
- Prepared contracts, listing documentation, and compliance paperwork
- Coordinated property campaigns from listing to settlement
- Conducted market research and prepared property reports
- Ensured seamless client experience throughout high-value transactions
- Managed internal team workflows and task delegation
- Oversaw database management and CRM systems
- Maintained strict confidentiality across sensitive transactions
- Project Management – Property Preparation, overseeing organisation of tradesmen, advertising material, online bookings and diary appointments
- Coordinated all trade work required for property listings and sales
- Sourced, negotiated, and scheduled trades including painters, cleaners, stylists, photographers, and maintenance professionals
- Managed project timelines and budgets
- Conducted quality control checks prior to property launch
- Ensured properties were market-ready within campaign deadlines
- Built and maintained strong contractor relationships
- Identified and resolved issues proactively to prevent delays
Property Management Assistant / Administration at Ray White Long Jetty (2020-10 – 2024-03)
Assisted in managing a portfolio of residential rental properties
- Coordinated lease applications, agreements, and renewals
- Handled tenant enquiries and communications
- Scheduled and conducted routine inspections
- Managed maintenance requests and coordinated repairs
- Liaised with trades and service providers
- Assisted with rent collection and arrears management
- Prepared financial reports and property documentation
- Maintained compliance with tenancy legislation
- Updated property management software and databases
- Supported marketing of rental properties and tenant screening
- Assisted in resolving tenant disputes professionally
Receptionist / Office All-Rounder / Business Support at Ray White Long Jetty (2020-10 – 2024-03)
- Acted as first point of contact for all clients and visitors
- Managed front-of-house operations in a busy real estate office
- Provided administrative support across sales, property management, and marketing teams
- Coordinated office systems and ensured smooth daily operations
- Maintained professional client service standards
