Executive Assistant - Goldman Sachs
(2015-02)
Over 11-year tenure at the firm providing support up to Partner level within Global Markets and Banking private sector, including Head of EMEA Investment Grade and FICC Derivatives and Head of Investment Banking in the Netherlands. A role that has required flexibility and adaptation, assessing priorities and decision making in a fast-paced environment which is frequently subject to changes.
- Extensive management of multiple complex diaries
- Co-ordination and management of international travel arrangements; flights, accommodation, ground transportation
- Visa applications and Passport renewals incl. the tracking of expiration dates
- Organising client and internal meetings involving stakeholders
- Experienced in scheduling across time zones worldwide
- Event organising including sourcing location, catering, transport and managing guestlists, invites and responses
- Reconciliation of expenses and monitoring them
- Creating documentation on request
- Microsoft Office, Microsoft Word/Excel/PowerPoint etc. Salesforce, Zoom
- Managing time allocation across client coverage
- Screening meeting requests taking a priority judgement
- Providing a pro active work ethic, resulting in solutions to potential scheduling constraints
PA to CEO - FitFlop Ltd
(2014-09 - 2015-02)
- Complete diary responsibility and management
- Maintaining an efficient mailbox ensuring responses are prompt and actions are executed
- Gatekeeping: Prioritising meeting requests and emails, taking responsibility for anything I have the capability for
- Compiling meeting agendas and documents
- Organisation and preparation of Executive Management and Board meeting, some of which are overseas
- Responsible for monthly business reports for the Executive Team and Board Members
- Minute taking and distribution of actions to meet deadlines
- Ownership of presentations and copy for external meetings, press events and sales launches etc
- Attending business critical meetings to ensure that all data is captured and actioned by myself and my superior
- Extensive travel booking and management including round the world trips and frequent visits to USA, Asia and Europe
- Visa applications and Passport renewals including the tracking of expiration dates
- Travel budget management and cost savings project, highlighted and instigated by myself
- Keeping exceptionally professional relationships with all Senior Management, Board Members and Company Founder
- Working closely and affectively with all of the CEO's direct reports to ensure all deadlines are being met, strategies being followed and we are making the best use of the CEO's time
- Working closely with HR and Recruitment Partners
- Providing support to the Executive Management Team in the absence of our Executive Assistant
- Organising the hospitality of the Company Founder, Board Members, Partners and external parties during their UK visits
- Self-motivated and efficient in the absence of the CEO, occasionally fitting working hours around time zones
- Reconciling and inputting a high volume of expenses on a monthly basis ensuring they are in line with the firm's policy
PA to Managing & Brand Director - USC (Sports Direct Group)
(2013-03 - 2014-08)
- Organising meetings and liaising with senior members of the industry
- Assisting daily meetings and tasks
- Involvement in management level duties including HR
- Relationship building and communicating with high end, luxury brands
- Communicating with management team and key stakeholders
- Preparing and proofing presentations and press articles
- Office management duties including worldwide travel for directors level, for example USA, Asia, Europe
- Visa Applications
- 100% meticulous diary management
- Attending management meetings, composing agendas, recording minutes and following up on actions
- Participating in Marketing and PR arrangements and events
- Invites to press events and launches
- Location scouting
- Researching and negotiating the hiring of entertainment
- Organising personal affairs around office hours
- Exceptional time management and prioritising between work and personal duties
- Maintenance of the building
- Ordering of office supplies
- Point of contact for all employees with any issues or queries
- Travel for 46 members of Head Office all over the UK
- Authorising invoices
- Approving and submitting expenses
- Organising the shipment of samples to press events and photo-shoots
- Monitoring staff movements and holidays
PA to Salon Owner and Salon Manager - KAOS Hair Designers
(2009-07 - 2013-03)
One of my biggest achievements whilst employed at KAOS Hair Designers, was establishing a training school. My employer had been trying to reach this goal since 1995 and decided to give me the project as his schedule was too busy to fit around the high demand of the task. I achieved this within 5 months opening The School Of Hairdressing in September 2012 as a City & Guilds approved centre.
- Assisting salon owner in the running of the business
- Diary management for 16 busy stylists
- Management of the assistant team
- Staff rotas and payroll
- Order and stock control
- Communications with suppliers
- Organising of staff training days and shows
- Controlling of events and promotions
- Employment of staff
