Accounts Assistant - University of Cambridge – Fitzwilliam Museum & Hamilton Kerr Institute
(2024-01)
Part of the Finance team supporting the Fitzwilliam Museum and associated departments, including the Hamilton Kerr Institute. Responsible for a broad range of accounting and administrative duties while providing guidance on financial procedures and best practices.
- Coordinate and manage the Finance inbox.
- Process supplier invoices, credit notes, and expense claims.
- Match invoices to purchase orders and investigate invoice discrepancies.
- Reconcile supplier statements and resolve supplier and staff queries.
- Arrange supplier credit accounts and process bank transfers.
- Perform month-end financial procedures.
- Raise customer invoices and credit notes.
- Manage customer receivables, banking, and credit control activities.
- Ensure accurate VAT treatment of income and expenditure transactions.
- Produce and analyse UFS and COGNOS reports for budget holders.
- Investigate and resolve financial reporting queries.
- Prepare monthly payroll payment schedules.
- Process payments through the University Payment System (UPS).
- Support HR administration, including annual leave, sickness absence, and overtime records.
- Act as the first point of contact for financial queries and provide procedural guidance to staff.
- Attend Finance User Group meetings as required.
- Maintain, file, and archive financial records in accordance with audit requirements.
- Manage supplier databases and ensure data accuracy.
Finance Assistant - St John's College, Cambridge
(2019-03 - 2024-01)
Supported the College's finance function through effective management of purchase ledger operations, cash handling, reconciliations, and financial administration while ensuring compliance with financial regulations.
- Coordinated and managed the Finance inbox.
- Reviewed and posted purchase ledger invoices across all College ledgers.
- Prepared and processed supplier payments via Barclays.net and cheque.
- Reconciled supplier statements and resolved outstanding discrepancies.
- Investigated and cleared credit balances and aged items.
- Reconciled creditor sub-ledgers to the nominal ledger at month-end.
- Managed College petty cash operations.
- Issued cash for authorised expenditure and maintained supporting documentation.
- Posted petty cash transactions to the nominal ledger.
- Coordinated year-end cash counts across College departments.
- Provided cover for non-purchase ledger payments.
- Processed payments via online banking and cheque.
- Maintained the authorised signatory register.
- Assisted with year-end procedures and auditor queries.
- Recommended and implemented improvements to finance processes.
- Supported colleagues during peak workload periods.
- Undertook ad hoc assignments as requested by the Financial Accountant.
Accounts Administrator - Medicines 4U Pharmacy Group
(2009-02)
Provide financial and administrative support across a group of ten pharmacies.
- Manage administrative and financial processes for multiple pharmacy locations.
- Monitor and respond to Finance inbox enquiries.
- Prepare and submit monthly VAT returns.
- Record and reconcile daily takings.
- Collate invoices, statements, and correspondence from all sites.
- Verify invoices and identify discrepancies.
- Calculate and process supplier payments.
- Resolve underpayments, overpayments, and credit issues.
- Liaise with suppliers by telephone and email to resolve account queries.
Secretary (Voluntary Position) - Willingham School Association (WSA)
(2006 - 2020)
- Organised fundraising events and community activities.
- Liaised regularly with the Headteacher regarding fundraising initiatives and expenditure.
- Recorded and distributed meeting minutes.
- Assisted as a classroom helper and swimming pool attendant at the local primary school.
Staff Supervisor & Accounts Administrator - Adriatic Ltd
(2005 - 2009-03)
- Managed administrative, secretarial, and financial duties.
- Processed supplier invoices and payments.
- Prepared quarterly tax return information.
- Managed stock ordering and inventory control.
- Checked deliveries and verified pricing.
- Resolved supplier account issues.
- Maintained petty cash and banking records.
Career Break - Maternity Leave
(2003 - 2005)
Personal Assistant to the General Manager - Alemag, Skopje - Skopje
(2000 - 2003)
- Acted as the first point of contact for clients and visitors.
- Organised meetings, agendas, and minutes.
- Arranged business travel and accommodation.
- Provided oral interpretation and document translation for international clients.
- Coordinated staff schedules and duties.
- Supported finance and general administrative activities.
Personal Assistant to the Manager for Communications & Finance - EVT-Zito Ko, Skopje - Skopje
(1997 - 2000)
- Managed supplier and customer relationships.
- Maintained executive diaries and schedules.
- Coordinated meetings, travel, and accommodation.
- Provided translation and interpretation services.
- Supported general administration activities.
Wholesale Sales Assistant - EVT-Zito Ko, Skopje - Skopje
(1995 - 1997)
- Conducted sales negotiations.
- Assisted customers in person and by telephone.
- Managed stock ordering and inventory control.
- Performed petty cash and banking duties.
Shop Assistant - Kaktus Commerce
(1990 - 1994)
