Nicola Coles

Purchase Ledger and Credit Control.

Accounts Assistant - Revival Solutions Group

(2025-05)

Purchase Ledger and Credit Control.

• Managing multiple intercompany accounts email inboxes
• Processing supplier invoices/credit notes to the general ledger
• Setting up new supplier accounts
• Reconciling supplier statements
• Dealing with queries
• Preparing supplier payment runs
• Posting supplier payments and direct debits taken from the bank
• Setting up new customer accounts
• Sending customer statements
• Chase payments
• Posting receipts
• Processing customer invoices – self billing invoices
• Managing multiple intercompany accounts for all of the above
• Weekly payroll support.
• Improving system processes.

Accounts Assistant - Legionella and Fire Safe Services

(2023-03 - 2025-05)

Purchase Ledger and Credit Control.

• Processing supplier invoices to the general ledger and matching costs against PO log to ensure approval has been given.
• Paying for parking for employees.
• Raising PO’s and arranging for approval were requested.
• Set up new supplier accounts and getting them ISO approved.
• Reconciling supplier statements
• Dealing with queries
• Posting supplier payments and direct debits taken from the bank
• Processing credit card payments to the ledger account or nominal code
• Reconcile credit card statement at month end
• Set up customer accounts
• Filling out documents for credit checks and getting credit cover
• Sending statements
• Chase payments
• Post receipts
• Month end reconciliations
• Improving system processes.

Cashier and treasury analyst - Colas Limited

(2021-12 - 2023-03)

• Employee Expenses (about 50 a week)
• Checking expenses again policies
• Requesting bank details from Payroll for new employees
• Loading payments to the bank on a weekly basis
• Once payments loaded into the bank sending documents off for approval
• Building a good relationship with employees.
• Daily cash report
• Reporting bank balances from multiple bank platforms
• Reporting figures provided from other Colas entries
• Bank reconciliations of multiple banks and currencies
• Posting journals for bank receipts and payments
• Cash forecast
• Reporting actual figures from statement to enable forecast figures to be compared.
• Employee company credit cards
• Download statements on a monthly basis
• Send to employees for them to complete with coding and return with receipts for me to process.
• Complete applications for new credit cards users.
• Paying suppliers manually due to changing systems (about 40 a day)
• Processing payments for proforma invoices, one off suppliers where we are not going to be invoiced more than 3 times.
• Process payments to employees for redundancies, holiday pay, salaries etc.
• Working to month end deadlines
• Posting journals from the bank statements
• Sending copies of the bank statements to correct employees to allow them to do their month end stuff.
• Looking at current processes and seeing how these could be improved.

Sasol UK Ltd

(2015 - 2021-09)

• Account Payable.
• Invoice processing, overheads to the general ledger account and Product invoices matching to PO.
• Weekly payment runs.
• Request set up of new supplier accounts
• Dealing with queries.
• Statement Reconciliation
• Credit Control.
• Processing intercompany commissions
• Request set up new customer accounts
• Credit limits
• Dealing with Queries
• Processing customer receipts
• BE vat
• Daily Cash position
• Payment Runs
• Direct Debits
• Intercompany Balances
• Petty Cash
• Produce Payment and Receipt forecasts for cash flow.
• Expenses
• Foreign currency expenses
• Travel expenses
• Company credit card processing
• Management Accounts.
• Bank reconciliation
• Account receivables reconciliation
• Accounts payable reconciliation
• Intercompany loan reconciliation
• Intercompany recharges
• Fixed assets- additions
• Involved with Budget and forecast
• Accruals and prepayments
• Monthly Journals
• Power BI reconciliation to SAP

Financial Administrator. - It’s Fresh Limited.

(2012 - 2015)

• Account Payable.
• Invoice processing, overheads to the general ledger account and stock invoices matching GRN.
• Purchase order processing
• Weekly payment runs.
• Set up of new supplier accounts
• Dealing with queries.
• Statement Reconciliation
• Credit Control.
• Sep up new customer accounts
• Credit limits
• Process remittances
• Dealing with Queries
• Daily Cash position
• Payment Runs
• Direct Debits
• Intercompany Balances
• Petty Cash
• Produce Payment and Receipt forecasts for cash flow.
• Expenses
• Foreign currency expenses
• Travel expenses
• Company credit card processing
• Management Accounts.
• Bank reconciliation
• Account receivables reconciliation
• Accounts payable reconciliation
• Intercompany loan reconciliation
• Intercompany recharges
• Fixed assets- additions
• Depreciation – monthly

Cash Processing Clerk (F/T) - Vaultex

(2010-09 - 2012-11)

• Processing a high value of cash from retailers and banks.
• Checking for errors and any fraud cash.
• Processing all paying in slips so these can be sent to the right banks.
• Hourly KPI’s to meet.
• Monthly targets.

Telephone sales Operator (F/T) - Country Choice (Brakes)

(2008-08 - 2010-05)

• Worked to KPI’s
• I worked with my Telephone sales Manager and contributed towards meeting telephone sales targets.
• Customer orders by telephone. (approximately 100 + per day)
• Met my customer needs and expectation.
• Excellent relationship between me and my customers.
• I effectively dealt with customer complaints and enquiries.
• I identified opportunities for continuous improvement.

Receptionist (P/T) - Lee Longlands

(2006-01 - 2008-08)

• Managing the central switchboard.
• Dealing with queries.
• Transferring of calls through to the relevant stores and departments.
• Completion of purchase ledger statement reconciliations.
• Communicating with customers via telephone and letters
• Advising customers that their goods are available for collection or delivery.

Administrative Assistant (Occasional Work) - Land of Leather

(2007-06 - 2007-12)

• Processing customer finance agreements.
• If Customers are declined credit, then to ring through, find out why and advise customers.

The Essential Guide to Credit Control (2019)

AAT Level 2 (2013 - 2014)

Fashion - Sutton Coldfield Design Centre (2005 - 2007)

Kingsbury School and Sport Centre, Erdington (2000 - 2005)