Olayinka Sholaja

Project Manager with 7+ years' experience owning the end-to-end delivery of complex, high-value projects within a highly regulated environment, often managing multiple projects concurrently against competing priorities. Skilled at planning, scheduling and monitoring project activity, managing budgets and resources, and building governance frameworks with clear controls, documentation and reporting. Experienced in leading cross-functional teams and managing third-party vendors, proactively identifying and resolving risks, issues and blockers to keep delivery on track.

Strong problem-solver and confident communicator and presenter across all stakeholder levels, from operational teams to senior management, with a track record of mentoring colleagues and driving continuous improvement in project methodology and ways of working.

Project Manager II - Perceptive (formerly inViCRO) - London

(2025-04 - 2026-06)

Own end-to-end delivery of assigned projects as key point of contact, guiding activity from initiation through to closure, either directly or in coordination with external partners and vendors.

• Manage a portfolio of concurrent projects at different stages of delivery, balancing competing priorities and reallocating time and resource as needed to keep each on track.
• Apply strong problem-solving and analytical skills to work through project challenges, and present findings, updates and recommendations clearly to stakeholders and senior management.
• Plan and schedule project activity, managing timelines, resourcing, documentation and stakeholder communications to deliver against objectives, on time and within budget.
• Establish and maintain governance frameworks, ensuring ongoing compliance with company standard operating procedures, industry guidelines and regulatory requirements across all assigned projects.
• Proactively identify, assess and escalate project risks and issues, working with cross-functional teams and senior management to agree and implement mitigation plans.
• Contribute to the development of key project documentation and manage central project files and reporting materials.
• Lead compilation of documentation for governance and regulatory submissions.
• Lead or participate in project and stakeholder meetings, engaging external partners and consultants, and representing the function at internal and external meetings.
• Provide input into project scoping, planning and resourcing; support the formulation of agreements, contracts and vendor work orders.
• Manage project-specific financials, including budgeting and change control; maintain project tracking tools and systems to keep information accurate and current.
• Lead project kick-off meetings and deliver team training; support the development of newer team members, including mentoring a colleague from another business unit.
• Contribute to continuous improvement initiatives, refining project plans, templates and standard operating procedures to enhance delivery efficiency.

Project Manager I - Perceptive - London

(2022-01 - 2025-03)

• Managed multiple projects from initiation through to closure as key point of contact, ensuring compliance with company standards, SOPs and applicable regulatory requirements.
• Led compilation of documentation for governance and regulatory submissions, and supported preparation of status reports.
• Supported the formulation of agreements, contracts and vendor work orders; managed project-specific financials including budgeting and change control.
• Engaged with external partners, consultants and stakeholders; assessed project feasibility and recommended delivery strategies alongside risk-mitigation plans.
• Maintained project tracking tools to keep information accurate and current, and acted as backup project manager on additional projects to support wider business objectives.

Clinical Project Co-ordinator - Image Analysis Group - London

(2019-07 - 2021-03)

• Coordinated communications and start-up activity across multiple stakeholders, validating reports and queries before distribution to external partners and clients.
• Directed the performance of third-party vendors against agreed scope, identifying and escalating concerns to senior management as appropriate.
• Followed up on outstanding documentation and queries, and scheduled training sessions for external teams.
• Oversaw a portfolio of projects with a focus on performance metrics, and reviewed vendor invoices to confirm compliance with agreed scope of work.
• Authored and contributed to project documentation and materials.

Clinical Trials Administrator - Croydon University Hospital - Croydon

(2017-11 - 2018-07)

• Supported project delivery through coordination and follow-up with stakeholders, liaising with external agencies on behalf of the wider team.
• Reviewed process amendments and implemented resulting changes to procedures; maintained central documentation, including partner and stakeholder files.
• Completed data entry and record-keeping across multiple systems, resolved queries, and supported monitoring activity to maintain data integrity.
• Attended team meetings, taking and distributing minutes; collaborated with procurement to raise purchase orders as needed.

MSc - Clinical Drug Development - Queen Mary, University of London (2016-09 - 2017-08)

BSc - Biomedical Sciences - Royal Holloway, University of London (2011-09 - 2015-01)