Paul McAuliffe

I have recently and successfully completed a programme of work to migrate global network drive folders and files from traditional network drives to SharePoint online, integrated with Teams and other M365 apps. This included the defining the business case and securing the scope, analysing the content with different business teams, establishing ownership, classifying the files for automatic lifecycle retention, and migrating the 30Tb/11 million files online using ShareGate to audit quality standards. This also included the restructuring of existing SharePoint/Teams sites to a business driven and understood architecture for sustainable and scalable enterprise content management to provide maximum benefit.

Throughout my career, I have migrated content from different sources to SharePoint/OneDrive platforms and specialise in this field.

RenaissanceRe is a global provider of reinsurance and insurance specialising in matching well-structured risks with efficient sources of capital, with an annual turnover of $7.92B in 2023.

Content & Collaboration Manager VP (125 Old Broad Street, London, Greater London EC2N 1AR. Aug 2020-Today)

• Successfully delivered the full project lifecycle to migrate 30Tb/11 million folders/files to SharePoint online using ShareGate.
• Reduced security management cost by 92%, removed 71% of data redundancy, delivered 89% content lifecycle automation.
• Defined the scope of success, business engagement, technical migration, quality metrics and project methodology using JIRA.
• Created the global governance, classification, metadata, retention and security for sustainable online content management.
• Transformed collaboration a robust and scalable business driven architecture to maximise productivity using M365.
• Pioneered internal and external collaboration using Microsoft Teams and Standard/Private/Shared Channels.
• Established and upskilled the 'Content Owner Community' to foster innovation and improved adoption of technology.

Company Media Resources (SharePoint/Reel/Stream/Teams/Purview)

• Migrated company video content from Reel/Stream to SharePoint with automated content lifecycle, ownership and security.
• Developed the global media resources portal to manage and deliver video content by business use, privacy and subject matter.
• Created the company meeting recording policy and solution to reduce litigation risk with automated video content management.

Global Intranet & Collaboration Services (SharePoint/Teams/Viva/PowerAutomate/PowerApps/Forms/Purview)

• Transformed unstructured communication and collaboration services into a global business process and location architecture.
• Established business roles, responsibilities and ownership of content management reducing the IT burden by 64%.
• Designed the company communication standards for global and local news across improving readership engagement by 38%.
• Formalised core company content and templates into a global digital catalogue available across the Microsoft application suite.
• Designed and implemented the global/local company metadata schema with enhanced and faceted content search capability.
• Innovated the online knowledge management strategy using a global and private wiki apps with automated document export.
• Implemented the standards and automated management of online/offline private content management using OneDrive.
• Introduced #TechTips online written/video guides and learning pathways for communication and collaboration services.

Legacy SharePoint 2010 migration to SharePoint Online (SharePoint/ShareGate/Teams)

• Successfully migrated 9Tb/3 million folders/files and bespoke capabilities from on-premise SharePoint 2010 to SharePoint online.
• Identified and removed 1.5Tb/800k redundant folders/files and decommissioned legacy infrastructure.

Small Change Agile Development (Teams/Planner/JIRA/Big Picture)

• Created a team for continuous iterative improvement using Agile (SCRUM) delivering £226k benefit/cost saving.
• Implemented the demand pipeline and prioritisation process, engagement model, planning, and KPI measurements.
• Defined the technology ecosystem for scalability and migration of new capabilities increased usage and support.
• Established the partner resource model and process for scalability of capacity to demand/cost.

CBRE is the world’s largest commercial real estate services and investment firm, with 2018 revenues of $21.3 billion and more than 90,000 employees across the globe.

Innovation Manager (Bow Street, Covent Garden, London. Apr 2017-Dec 2019)

• Transformed EMEA Client Relationship Management toolset to online 'perpetual planning and insight' using K2/SharePoint.
• Successfully managed the full product development for £650k capital investment in new technology to budget/timescales.
• Led senior business leaders and technical teams of internal resource and external trusted partners.
• Hosted business process review/design workshops to establish the vision, roadmap, architecture, and product lifecycle.
• Implemented agile working practices achieving early MVP adoption and iterative new capabilities as SCRUM Master.
• Created the support model and transitioned the app into the regional CBRE portfolio of applications.

EMEA Client Care Office 365 Hub (SharePoint Online/Flow/Teams/Yammer/OneDrive)

• Established the business case or the first Office 365 based solution securing 200k funding.
• Designer/architect for online content management for all EMEA clients using SharePoint/OneDrive.
• Integrated Teams and Yammer to create a single suite of accessible mobile communication channels.
• SCRUM Master and agile mentor for the development team winning the agile ‘Best Practice’ award.

‘Spark’ Innovation SCRUM Team (APAC/EMEA/US)

• Delivered over 50 new global and regional business enablement and collaboration products across all business services.
• Implemented the ‘Spark’ Digital & Technology strategy to deliver rapid continuous innovation.
• Established multiple ‘Spark’ SCRUM teams operating model including KPIs and tool standards.
• Migrated the local contractor resourcing model to on-shore/off-shore permanent internal staff.
• Established a trusted partner network with multiple third-party suppliers to provide instant scalability.

SharePoint Business Consultant (St Marin’s Court, Paternoster Square, London, EC4M 7HP. Jun 2016-Apr 2017 Contract)

• Innovator of the digital process for management and approval of all global capital expenditure for CBRE.
• Reduced decision-making time from one month to one week using technology and mobile accessibility.
• Provided real time insight and analytics into capital expenditure across all business lines and services.

Market Investment Research & Insight App (SharePoint/K2/SQL)

• Transformed local country processes into a single regional operating model for EMEA Research Insight.
• Used web technologies to transform how big data is managed consistently across multiple entities.
• Removed 15 days of manual effort per month to generate dynamic board level business market insight.
• Pioneered the first agile engagement model and technology template for APAC and US regions.

APAC Business Planning Tool (SharePoint/K2/SQL)

• Introduced SCRUM Agile working practices to deliver an MVP and iterative product releases.
• Migrated the legacy financial planning technology to a new centralised online tool for the APAC region.
• Delivered a multi-tiered security model to provide different views of the regional financial position.
• Enabled regional level forecasting and planning for the APAC CFO and Finance team.

Electrocomponents is a global multi-channel provider of industrial and electronic products and solutions, with 1 million+ customers in 32 countries and 6,600 employees across the globe.

SharePoint Practice Manager (Birchington Rd, Corby NN17 9RS Feb 2009–Jan 2016)

• Pioneered 'game changing' corporate news solution with discussions, social media, and industry news.
• Delivered personalised and mobile business updates experience for 6,500 users globally.
• Pioneered agile working practices to deliver an MVP and iterative releases of functionality.

Global Intranet ‘Refresh, Rebrand, Relaunch’

• Project Manager to refresh a global corporate intranet plus collaboration sites for 6,500 users across 24 markets.
• Hosted requirements gathering workshops with stakeholders to map the as-is/to-be landscape and develop use cases.
• Created user centric UX design, wireframes, story boarding and branding for all sites and pages.
• Designed the architecture for site taxonomy, security, content types, and metadata use.
• Trained global key users and produced suite of online training resources.

iKnow Communities "Creating a self-solving culture through knowledge management"

• Developed/presented Knowledge Management concept value proposition to senior management teams.
• Documented the functional specifications and business change roadmap with key stakeholders.
• Extended SharePoint Community sites with Content Search web parts, Display templates, CSS, jQuery.
• Established key adoption metrics to measure the success of proactively managing corporate knowledge.

Global SharePoint Migration

• Project Manager/Business Analyst for the SharePoint platform upgrade from 2007 to 2013.
• Managed business stakeholders and technical teams to deliver successful migration to time, budget and expectations.
• Rationalised and cleansed existing data estate removing redundancy and implement information management policies.

Global Corporate Contact Directory

• Led workshops with HR stakeholders to map starters, maintenance, and leavers processes and data ownership.
• Established the data architecture and created the UX, use cases, user stories and wireframes.
• Configured SharePoint MySites, User profiles, and managed metadata services using PowerShell.

‘Small change big difference’ innovation

• Transformed the Global IT capability to deliver repeatable low-cost innovation and small change at pace.
• Engineered the operational processes and technical governance framework with associated service levels.
• Designed a visual tool to capture the demand pipeline and display progress using SharePoint out of the box capabilities.

Global I.T. SharePoint Practice

• Recruited and established a team of business and technical analysts to form the SharePoint Practice Team.
• Developed the processes for SharePoint development, change management, documentation, and support.
• Created the SharePoint governance strategy and best practice guidelines framework.

RS Components is a global trading brand of Electrocomponents plc. The company supplies electronic components; electrical, automation and control, and test and measurement equipment

Enabling Applications Services Manager (Birchington Rd, Corby NN17 May 2005–Feb 2009)

• Innovated a suite of global SharePoint applications using SharePoint Designer, workflow, and InfoPath including:

HR Case Management, Annual Leave, Overtime, Travel Authorisation, Room Booking, Training Services.

Global Technology Refresh Rollout Manager

• Transformed a complex applications landscape into a managed multi-language global software catalogue.
• Roll-out manager across multiple markets within EMEA/APAC for a new technology estate and support model.

Global Intranet Migration Project Manager

Disaster Recovery and Business Readiness Consultant

THALES designs/builds electrical systems for the aerospace, transportation, defence and security markets, operating in 68 countries with 80,000 employees across the globe.

Degree: Business Information Technology