Accounts Purchase Ledger
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Accounts Purchase Ledger with over 25 years' experience of handling supplier invoices passing for payment or chasing up queries and disputes. Paying accounts to terms and communicating with supplier's accounts to confirm payment. Document attendance, holiday and sick days, liaising with all Depots to ensure adequate cover is maintained. Recording import of Tyres.
Accounts Purchase Ledger at KENWAY TYRES LTD (1999-11 – Present)
Kenway Tyres Wholesales Tyres to the NE of Scotland and Orkney with 3 Depots/Garages in Aberdeen and Dundee. Daily processing of Supplier Invoice, mainly for resale of Tyres, but there are also invoices for items required to service customer vehicles. Work mainly on the in-house Warehouse system "Cam System" to electronically match the larger supplier invoices to Goods Received and then the rest of the invoices are manually input.
Work with the Store and Sales to ensure correct procedures for the input of the stock to allow the smooth input of invoices. Maintain a full list of Monthly price & stock queries and second list is maintained for those items returned, these are updated daily with new queries and when credits are received. Buy tyres from the Netherlands and China so work with Customs supplier to track the progress of the tyres journey, payment of customs costs and invoices are paid once docked to allow for "Telex release".
Use the Postponed VAT system for all imports which is recorded for the accountant to match up each VAT Quarter. Each month Supplier Statements are received mainly electronically but a few still come in the post, once checked a request for missing invoices or credits are made. Also at this point ensure that any queries are chased up.
Monthly a payments list is made up for the coming month to allow for financial forecasting and then these payment are raised throughout the new month as they become due. Maintain the Attendance and Holiday record for the company and have just implemented a new Holiday App for Staff to request holidays and the managers to approve online. End of Year Reports are compiled for the Accountants and Auditors and meet with them to answer questions and walk them through Purchase Ledger.
Learning about Rebates and how to process the credits when they come in monthly or quarterly.
Credit Controller at RACAL SURVEY LTD (1995-02 – 1999-01)
Processing of Customer Accounts many abroad, processing payments when they were received helping with Supplier Invoices onto the Company System and suppling data to the Manager to discuss payments.
Payment runs on a daily basis. A lot of this work would be done on Excel Spreadsheets of the time and manual cheques with hand written remittances and envelopes so cover was always required and the team often worked together to get all the work done. We did explore the automation of input of invoices but the software at the time was not adequate.
Credit Controller at ENTERPRISE ENGINEERING SERVICES LTD (1991-12 – 1995-02)
Sales Invoices were sent out and ensured the payment of these accounts, mostly phoned customers and had to ensure customer relationships while encouraging payment to terms. Cover for Payroll and Reception duties. From Aug 91 to Dec 91 worked for an independent Accountant, doing Bank Reconciliation learned from Accounting Higher and worked out the payroll for several small businesses at the time but he was not on hand to help further skills as promised.
Inventory Assistant at DRIL-QUIP (EUROPE) LTD (1989-12 – 1991-08)
Processed the Stock levels and ensured daily confirmed levels of stock for the team to ensure the correct levels were on order. End of month worked with the accounts team to ensure end of month totals were correctly recorded.
Records were created to hand over to the team.
Higher Education – Aberdeen College (1987 – 1989)
– Hazlehead Academy (1981 – 1987)
