Pearl Almeida

Finance professional with hands-on experience in high-volume accounts payable operations across multi-site organisations. Strong background in supplier statement reconciliations, bank reconciliations, and payment processing, ensuring accuracy and compliance across all financial transactions. Experienced in managing complex payment runs, resolving discrepancies, and maintaining control over multi-account financial systems including Xero, Excel, and banking platforms.

Proven ability to support month-end and year-end processes while delivering accurate and timely financial data. Highly organised, analytical, and process-driven, with strong attention to detail and the ability to prioritise workloads effectively in fast-paced environments.

Accounts Payable Assistant - Care Concern Group - Botanica Ditton Park, Datchet, UK

(2025-02)

• Processed high volumes of supplier invoices across 15 care homes (100+ suppliers per home), ensuring accurate nominal coding, approvals, and documentation.
• Conducted supplier statement reconciliations across 160 care homes, resolving discrepancies and ensuring accurate purchase ledger balances ahead of payment runs.
• Managed daily, weekly, and monthly payment runs, ensuring all payments were processed within deadlines.
• Processed payments via NatWest, Barclays, HSBC, and Xero, including downloading and maintaining bank statements for reconciliation purposes.
• Reconciliations across 15 care homes, including main bank, petty cash, and Soldo accounts, ensuring accurate month-end reporting.
• Reconciled petty cash against Soldo statements, resolving discrepancies and posting adjustments in Xero.
• Reviewed and processed staff expenses, overseas visa costs, and executive travel expenses across 15 care homes, ensuring appropriate approvals from Regional and Head Office Directors.
• Performed intercompany, direct debit, and GoCardless reconciliations, including calculation and posting of insurance premiums, Care Quality Commission fees, and council tax invoices.
• Prepared financial reports including aged creditors, cash flow analysis, and payment summaries.
• Managed supplier onboarding, including credit applications, Direct Debit mandates, and documentation approvals in coordination with Head Office Directors.
• Processed supplier additions and client refunds in Xero and banking systems, ensuring verification prior to payment processing.
• Maintained month-end and year-end reporting, ensuring accurate and timely completion of all deadlines.
• Resolved financial discrepancies and responded to queries from suppliers, Home Managers, and Regional Directors.
• Supported team members during peak periods and contributed to efficient finance operations.
• Provided training and support on finance systems and processes, including new system implementations.

Administrator – Operations - Synergy Flavours Ltd - High Wycombe, UK

(2024-09 - 2024-11)

• Created and processed purchase orders in Dynamics 365.
• Managed pro-forma invoices, payments, and customer documentation.
• Maintained pricing, quotations, and product data.
• Coordinated with internal teams to resolve stock and pricing queries.
• Handled sales orders, stock allocation, and delivery scheduling.
• Maintained accurate digital records and document control systems.

Senior Accounts Payable - Capita Global Services Pvt Ltd

(2018-10 - 2023-10)

• Processed invoices and maintained supplier accounts in Sage.
• Performed PO matching and resolved discrepancies.
• Managed supplier onboarding and account maintenance.
• Supported weekly payment runs and bank reconciliations.
• Produced financial reports including payment registers and summaries.
• Monitored aged balances and managed credit notes and overpayments.

Accounts Payable Associate - WNS Global Services Pvt Ltd - India

(2013-02 - 2018-04)

• Processed invoices, payments, and credit transactions.
• Maintained vendor ledgers and reconciliations.
• Handled cheque processing and bank reporting.
• Managed PO matching (2-way, 3-way, 4-way).
• Supported US tax reporting (1099 compliance).
• Produced SLA and performance reports for management.

Bachelor of Commerce - Accounting Specialisation - K.L.E Society's Lingaraj College (2009 - 2012)

Higher Secondary School Certificate - Commerce Stream - St. Xavier's College, Belgaum (2007 - 2009)