Sarah Sylvester

A dedicated Executive Private Personal Assistant with a proven track record supporting ultra-high-net-worth principals across luxury, family office, and entrepreneurial environments. Extensive experience managing complex, fast-moving personal and business affairs, including intricate diary and schedule coordination, multi-destination global travel, and the seamless integration of private household and corporate responsibilities across multiple time zones. Recognised for absolute discretion, sound judgment, and a highly proactive approach, consistently anticipating needs and resolving issues before they arise.

Operates as a trusted gatekeeper and right hand to the principal, demonstrating a high level of autonomy, emotional intelligence, and composure in demanding, high-pressure environments. Skilled in liaising with senior stakeholders, family members, household staff, and external advisors, ensuring the smooth and efficient execution of all commitments. Delivers a refined, detail-oriented level of support, underpinned by a strong understanding of lifestyle management, principal care, and the standards expected within ultra-high-net-worth and family office settings.

Executive Personal Assistant to Head of Site - Orsted

(2019-08 - 2025-12)

Reporting to the Head of Regional Support providing day to day administrative support to the Head of Regional Support.

• Diary, travel and expense management
• Arranging key meetings and department events such as business planning, team events and coordinating social activities and VIP visits
• Administrative support to the Regional Support Leadership Team
• Production of Weekly and Monthly performance reports
• Responsible for recruitment, training and management of all Reception and office staff. Working with Facilities Manager and Contractor to maintain standards and compliance around the hub and at Reception
• Working co-operatively to deliver support and provide information to our site visitors, internal and external guests
• Managing multiple inboxes, acting as gatekeeper and dealing with all business requirements for the Head of Site

Executive Private Assistant - UHNW Entrepreneur and Family Office

(2005-01 - 2019-07)

• Managed complex international diary coordination and end-to-end travel arrangements, including detailed itineraries, visa applications, accommodation, private and commercial travel, and ground transportation across multiple time zones. Including bespoke luxury high-end holiday itineraries tailored to the family's preferences and requirements
• Coordinated and scheduled international meetings, ensuring seamless communication and scheduling across global locations
• Oversaw large-scale projects, including extensive luxury property refurbishments and the development of a luxurious high-end Health Spa facility
• Recruited, managed, and coordinated household and Health Spa staff, ensuring smooth day-to-day operations
• Maintained detailed financial records and spreadsheets tracking capital expenditure, household budgets, and Spa operational costs, while negotiating with suppliers and managing personal payments
• Monitored daily banking activity and supported the oversight of family financial matters with accuracy and discretion
• Managed payroll processes for household and operational staff
• Liaised regularly with lawyers, financial advisers, accountants, contractors, and other external stakeholders
• Oversaw financial administration and reporting for the principal's public and private operations, including bookkeeping coordination and staff-related financial administration
• Prepared detailed monthly, quarterly, and annual reports for the principal
• Managed sensitive family and personal matters with the utmost professionalism, discretion, and confidentiality
• Coordinated private events, hospitality, and entertainment arrangements to a high standard
• Oversaw insurance, maintenance, servicing, and logistics for luxury properties and high-value antiques and vehicle collections
• Managed and renewed international memberships, subscriptions, and associated administrative requirements
• Provided comprehensive personal and administrative support, ensuring the smooth running of all day-to-day affairs
• Delivered project management support across a broad range of personal, operational, and business initiatives

Senior Personal Assistant - Fountain TV Studios and Shepperton Film Studios

(1991-01 - 2005-12)

Working with VIP's and celebrities

Receptionist and Front of House Management Diploma - Kingston College of Further Education (1988-01 - 1990-12)

Professional Receptionist Skills Diploma - Kingston College of Further Education (1988-01 - 1990-12)

A Levels - Coombe Girls School (1980-01 - 1987-12)

O Levels - Coombe Girls School (1980-01 - 1987-12)