Stephanie Whiting

I am an organised and enthusiastic professional who confidently handles diverse demands in a calm and efficient manner. I have significant experience managing highly confidential information with care and professionalism. Additionally, I possess excellent communication skills and a proven ability to organise schedules, prioritise workloads, and meet tight deadlines.

Office Administrator - ThermOzone Limited

(2020-03)

ThermOzone Ltd specialises in the maintenance, repair, and installation of bespoke chillers and compressors for air conditioning units. My key responsibilities include:

• Financial Administration: Managing the purchase ledger, including processing and validating invoices against purchase orders and budget allocations. I also handle payment and expense processing, supplier management, and cash management.
• Sales Support: Raising quotes and sales order acknowledgments based on customer purchase orders.
• Office Management: Acting as the primary point of contact for reception, including managing calls, confirming customer orders, and welcoming visitors. I also oversee post, parcels, and office stock levels.
• Compliance and Insurance: Managing the annual Alcumus SafeContractor accreditation process and obtaining the company's annual insurance policies.
• Fleet Coordination: Booking company vehicles for MOTs and repairs while ensuring all tax and insurance requirements are met.
• General Administration: Filing, archiving, and maintaining efficient office operations.

Administration operative - Kefron UK

(2011-05 - 2020-02)

Specialising in document management control and responsible for a range of admin duties including;

• Responsible for safe and confidential document handling; Dealing with sensitive or strictly confidential paperwork in a professional manner
• Prepping and scanning of documents
• General filing and archiving
• Data inputting; Indexing document information onto correct computer format
• Reception work; Answering telephone calls for the office, re directing calls, taking messages.
• Sales; Maintaining good customer care relations with existing Kefron clients and liaising with potential new clients
• Maintaining a clean and professional office environment; Keeping the office clean tidy and presentable

Beauty therapist - Stephanie's mobile beauty

(2010-08)

I hold an NVQ level 3 in beauty therapy. I have built up a small returning client base. I work my beauty position around my administration role and home life, mainly in the evenings or weekends. This position has now become more of a much-loved hobby than a career path.

• All aspects of beauty performed within the comfort of a clients home.

Cleaning operative - Thames valley cleaning

(2007-05 - 2011-08)

This position was a part time evening cleaning job whilst I attended college to achieve my beauty therapy qualifications.

• Responsible for all aspects of cleaning within a large office environment

GCSE - Waingels college secondary school (2001-09 - 2006-07)

NVQ - Beauty therapy - Thames valley university (2007-09 - 2010-07)