Vanessa Hutcheon

Finance Administrator, Bookkeeper

Talent

Ipswich, Ipswich District, SuffolkMember since October 3, 2024

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About

Experienced Finance and Accounting professional with nearly 9 years

Experience

Finance Administrator

Location Works Limited-Suffolk

June 2024 to Present

Accounts Payable: >Process and record supplier invoices, ensuring accuracy and compliance with company policies. >Match invoices with purchase orders if appropriate and resolve any discrepancies. >Prepare and process payment runs, ensuring timely and accurate payments to suppliers. >Maintain vendor accounts, reconcile statements, and respond to vendor inquiries.

Accounts Receivable: >Issue sales invoices to clients, ensuring accuracy and adherence to contractual terms. >Monitor and track client payments, following up on overdue invoices. >Prepare and issue client statements and reminders. >Collaborate with the senior management team to resolve billing disputes or issues. Bank Reconciliation &

• Cash Management: >

• Reconcile bank accounts regularly, ensuring accuracy and identifying any discrepancies. >

• Monitor cash flow and assist in cash management activities. >

• Update cash flow and report to SMT daily. >

• Manage the transfer of money in and out of VAT and Client Saver accounts. >

• Prepare and record petty cash and expense transactions, maintaining appropriate documentation through factorial.

Finance Analysis: >

• Assist in the preparation of financial reports where appropriate with the Accountant. >

• Assist with budgeting and forecasting processes as required. >Support the senior management team in ensuring compliance with accounting regulations and company policies. >Maintain accurate financial records and documentation, both electronically and in hard copy. >Assist with the internal and external audits, providing required information and documentation.

Payroll/Admin Support: >Ensure the staffing payroll sheet is kept up to date and signed off with the SMT for the Accountants to administer payroll for staff. >Administrate all new starter payroll and pension details. >

• Review and pay guardian fees and commissions. >

• Train new starters on finance processes and procedures.

Cash Management

Analyst WTW (Willis Towers Watson)-Ipswich April 2020 to Present Supporting Cash Management global (NAM, EMEA, LAM, APAC) accounts.

• Responsible for monitoring bank statements to ensure timely receipt and loading into the system.

• Ensure that all approved payments are dispatched to the bank promptly.

• Troubleshooting errors and alerts relating to bank statements, payments &

• CM reporting.

• Investigate and resolve any issues or discrepancies relating to cash management.

• Monitoring and documenting finance tickets for auditing purposes and future reference.

• Monitoring and addressing any discrepancies in cash flow data.

• Participating in Oracle EBS regression testing for system enhancement and maintenance.

Finance

Ops. Specialist (Accounts Receivable) Thomson Reuters-Manila September 2019 to January 2020 Processing payment receipts and remittance advices from clients in Australia and New Zealand.

• Responsible for monitoring bank statements.

• Ensure that all payments receipts are accurately posted in the system.

• Researching and resolving unallocated and unposted payments.

• Performing bank account reconciliation and cash balancing.

• Following up on client’s unpaid invoices by sending friendly reminder emails.

• Assist in audit preparation and proceedings for both internal and external auditors.

• Troubleshoot to resolve routine errors and discrepancies and recommend possible improvements.

• Assisting with month-end and year-end activities, including preparing reports and reconciliation related to accounts receivable. Order to Cash Analyst Accenture, Inc-Manila April 2016 to June 2019 Finance and Accounting • Handles Accounts from Latin American Region (Brazil, Argentina, Chile, Mexico) • Perform data entry and research in various systems and tracking tools.

• Responsible for end to end transaction processing.

• Perform Cash Application/recording of client payments.

• Doing Customer account reconciliation • Sending Account Statement and Friendly Reminder to the customers • Execute Transaction without minimal direction, enter data and retrieve information from group specific system • Audit own data entry for Accuracy and make required corrections Latin America POC (Reporting and Ad hoc Tasks) • Perform as LAM Point of Contact, monitoring team member's attendance and total inflows for the day (Capacity Planning) • Downloading of Bank Statements from different bank sites and send to respective mailboxes for processing • Doing Cash Balancing Reports, Unallocated Items Reports, and SLA (Service Level Agreement) Report • Respond to various requests for information, as needed. Escalate to Supervisor as appropriate • May coordinate the work of a small team in areas of high-volume transaction processing and/or the training/education of new and/or more junior team members on operation procedures and policies • May serve as technical and functional resource or super users to other team members • Participate in process improvement initiatives or special projects as assigned (We@Accenture) • Assist in audit preparation and proceedings for both internal and external auditors Awards &

• Recognition Received in Accenture:

• A-List Awardee: (Q1) February 2017- Business Operator Award Category • A-List Awardee: (Q4) October 2017- Business Operator Award Category • A-List Awardee: (Q2) May 2018- Business Operator Award Category • Top Performer: Project Umbrella