Financial Controller - VMS Refrigeration Ltd
(2011-11)
VMS Refrigeration Ltd is part of the VMS Automotive Group which is a national fleet management, maintenance, and hire group of companies, who provide all round management and maintenance services for the fleets of large companies. Reporting into the Finance Director.
- Producing month end management account reports including, MI reports, stock valuation, payroll cost, trial balance, specific spend trackers, credit control, debtors and creditors.
- Balance Sheet Reconciliation – Reconciliation of FAR register and depreciation journals, along with Accruals, Prepayments, deferred income and payroll nominal ledgers.
- Cashflow management – Maintaining cash flow forecast, including accounts receivable, accounts payable, and bank reconciliations.
- Credit control – Chasing customer receipts, resolving customer queries, raising sales credits.
- Weekly reporting of sales and COS figures to track performance.
- Payroll - Updating and reformatting payroll spreadsheets, preparing and processing payroll, including payroll journal for month and year end reporting and reconciliation.
- Managing accounts payable – Establishing and maintaining processes to ensure accurate and timely maintenance of the purchase ledger function to include processing purchase ledger invoices, preparing payment run forecasts in-line with cash flow, processing payment runs and reconciling aged creditors.
- Intercompany reconciliation and contra on a monthly basis.
- Point of Contact for Audit – Collation of all auditor requests and requirements.
- VAT Return – Quarterly VAT return and ledger reconciliation.
Procurement & Operations Administrator - Bounty UK Ltd
(2009-07 - 2011-11)
Bounty is a Mother and baby Marketing Company, who provide Mums to be with helpful information packs throughout their pregnancy. Working closely with large companies such as P&G and J&J. Temporary eight week contract, to get administration in order, ready for the transition of a permanent member of staff from a different department. Reporting into the Photographic Operations manager.
- Updating consumer database.
- Processing and developing reports distributed both internally and externally, including Stock report, payment reports and performance reporting.
- Ordering and Managing stock such provided to the field team.
- Project manage any New Hospital accounts ensuring they are set up in time for "Go Live" with the correct equipment and materials needed.
- Liaising with area managers to arrange re-take photographic appointments.
- Dealing with ad-hoc requests from field staff and area managers.
- Mail-merging and managing mail shots out to our field team.
- Managing Filing Systems, asset tracking and Database Manipulation.
- Diary Management.
- Researching and obtaining quotes for all equipment needed by different departments and negotiating on costs.
- General Admin duties.
- Reception and switchboard skills, providing ad-hoc cover.
Purchasing & Stock Controller - Connaught Compliance
(2005-02 - 2009-07)
Part of the Connaught Group, a leading UK provider of integrated compliance services. Electrical Services division.
- Responsible for ensuring stock is accurately ordered, despatched and delivered efficiently and cost effectively - Right part in the right place at the right time, from Nationwide suppliers and from on site warehouse.
- Receiving delivery of parts into office, and preparing ready for despatch, and updating company's internal database.
- Resolve queries on purchase and sales invoice queries, i.e. in checking discrepancies between the invoice and purchase order.
- Manage and track progress of stock orders using Excel spreadsheets, and company's internal database Siclops.
- Procurement of all electrical components to efficiently satisfy customer demand.
- Achieving an optimum balance between cost-effective stockholdings and high service levels.
- Supporting 95 engineers nationwide with a reliable source of components.
- Managing £100k of warehouse stock, and £300k of engineers stock.
- Preparing monthly report, to provide key management information.
- Assist in overseeing all transactions and stocktaking activities.
- Developing excellent working relationships with suppliers and help desk staff.
