Purchasing Assistant at Oil and Gas Systems (2023-07 – Present)
- Creating and sending Purchase Orders to Suppliers
- Resolving discrepancies on Purchase Orders against Supplier invoices
- Maintaining and tracking deliveries on multiple spreadsheets
- Communicating with all stakeholders regarding orders and deliveries
- General administrative duties
Administrative Assistant at Hewitsons Solicitors LLP (2015-04 – 2015-10)
- Supporting the Secretaries, Fee Earners and Partners in General Administrative duties
- Sorting out post
- Document production such as accurately bulk scanning and photocopying/printing letters, documents, engrossments, large maps at different sizes etc
- Paper filing and E-filing
- Sorting Schedule of Deeds
- Preparing Court Bundles
- Answering internal telephone calls and re-directing
Administrator and Laboratory Technician at Hermitage Seaborough Limited (2013-02 – 2015-04)
- Testing samples in a temperature controlled environment
- Managing the office area, setting up new files, Front of House duties etc
- Dealing with suppliers, colleagues and customers' queries on their orders, accounts, stock etc
- Administrative duties, filing, dealing with correspondence over the telephone and E-mail
- Packaging and labelling samples before dispatch to courier drivers and for post within a set timescale. Arranging international shipments
- Calibrating machinery/equipment and booking contractors for quotes and repairs for building repairs and maintenance
- Managing the Quality Management Audits and procedures for ISO9001:2008 on internal and external Audits. Continually update findings and records and to find ways of improvements for Quality purposes
- Operating Sage line 200 with inputting Customers' details and for account queries for Sales Reps, customers, Accountants etc
- Creating weekly reports for sales on Excel and updating data. Typing letters to customers
- Assisting in recruitment and interviewing potential staff, partaking colleague staff performance reviews, filing training and personnel records
Gateway Assessor at Citizen's Advice Bureau (2012-09 – 2013-01)
Voluntary position to gain more skills
- Managing client queries and empathising different clients needs'
- Researching solutions to problems
- Advising clients on a face to face basis
- Advising over the telephone
- Maintaining confidentiality at all times
- Assisting clients in their next steps
Laboratory Assistant at Blayson Olefines Ltd (2011-10 – 2012-09)
- Test samples on a daily basis
- Use of different machinery and equipments
- Working on the research and development side and testing raw materials
- Complete testing of finished goods and ensure the requirements of safety and specifications are met
- Reporting any anomalies and errors to the Supervisor before certifying goods
- Entering data results on a computer
- Maintaining and cleaning the laboratory areas
- Responsible for testing the water for bacteria/legionnaires disease
District Administrative Assistant at Cambridgeshire Fire and Rescue Service (2010-12 – 2011-03)
Temporary Contract
- Undertaking general administrative and clerical duties for six stations within the district to support them in the operation of their duties
- Database training for financial purposes such as purchase orders using 'Dream' database
- Provide a reception facility
- Distributing and sorting post, uniforms and stationary
- Answering and dealing with customers and colleagues telephone calls
- Administer all claim forms, inputting and maintaining information on an in-house database such as payroll and expenses information and home fire safety check questionnaires in relation to the District's activities with Oracle based Database training
- Opening and closing the Office
- Booking training rooms, pool vehicles and appointments on behalf of all stations
- Maintaining the District's filing systems and up-dating where necessary
- Typing letters and reports using Microsoft Excel
- Project work such as Business Continuity Plans
Insolvency Support Assistant at The Insolvency Service (2010-03 – 2010-10)
Temporary Contract
- Answering telephone calls to clients, creditors and other external parties
- Filing, Sorting the post, photo-copying and faxing
- Inputting and updating confidential details onto the national database
- Sending letters and e-mails to clients and colleagues
- Creating reports for creditors
- Meeting and greeting customers within the general front office
- Searching on the internet and databases for other information
- Transferring and retrieving files from the local courts using the local information system and Microsoft applications
