Zoe Sibley

I have a flexible and adaptable approach to work. I am reliable and hardworking, and I remain calm when working under pressure. I can work to tight deadlines, distribute workload, and be an active team member. I am a self-starter who is extremely organized with the ability to juggle priorities and work on my own initiative, recognizing the need for absolute confidentiality and professionalism. I possess strong communication skills.

Personal Assistant & Private PA - ELECTRICOM LTD

(2025-08)

• Provide high level PA support to founder and MD of Electricom Ltd
• Managing complex travel arrangements: organising family and business itineraries, booking accommodations, coordinating ; flights/cars/hotels/restaurants and handling visa applications
• Full diary management, professional and personal, Travel arrangements
• Ad-hoc driving needs, school runs and pickups, running occasional errands and driving, Personal shopping, meal prep and planning.
• Keeping on top of personal life admin tasks, managing calendars, appointments, and scheduling for family members, ensuring priorities are well organised and conflicts are anticipated.
• Assisting with the planning and coordination of private events, dinners, and social engagements.
• Coordination of guests and guest entertain to football box and such events, sourcing tickets for exclusive events: sports events, sold-out concerts

Personal Assistant - PINSENT MASONS

(2021-06 - 2025-08)

• Supporting senior partner, by developing and implementing office workflow systems.
• Spearheading extensive calendar and diary management, booking travel, meetings and accommodation.
• Organising events, appearances and engagements.
• Monitoring and responding to email and telephone enquiries.
• Establishing and maintaining client relationships.
• Overseeing hospitality and client expense budgets
• Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
• Preparing presentation slides and materials for internal/external meetings and events
• Drafting short letters, memos or notes (non-legal content) in a literate and professional manner
• Attending internal client or project meetings to take notes and assisting with action points if required
• Assisting lawyers with the billing process, agreeing in advance dates for billing, delegating requisition of pre-bills, drafting narratives and covering letters and putting paperwork in front of lawyer for sign off
• Developing good knowledge of the Firm's accounts procedures, coordination of cheque requisitions, TT and BACS authorisations and processing client monies and ensuring all supporting paperwork is completed promptly and accurately with partner authorisation
• Undertaking research on clients, potential clients and new business initiatives or opportunities, including putting together briefing packs as and when required
• Assisting lawyers with follow-ups to business development meetings, for example drafting thank you letters, diarising reminders or arranging follow-up meetings
• Collating information for preparation of bids, tenders, proposal documents, team sheets and client briefing documents and preparing the first draft of documentation where appropriate, including keeping lawyers' CVs up to date
• Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, Compare Docs etc).
• Opening client files, including completing conflict searches and money laundering checks in conjunction with lawyers, preparation of client engagement letters, collating all the relevant information required and maintaining client files on a day-to-day basis, including delegation of filing where required

COVID Injection Runner/Drawer Upper - NHS, DR GUTTERIDGE, GP, Hyde - Hyde

(2020-09 - 2021-05)

Working for the NHS for the Hyde team at a Covid drive-through injection site (1300 injections per day). I retrained and undertook accreditation and certificates on the NHS passport scheme to pre-draw injections for the mass vaccination programme, drawing up and safe storage of the AstraZeneca Covid injection, and reconstitution of the Pfizer Covid injection. This also entailed working as a runner between nurses and GPs to distribute injections and requests safely and securely for long needles and other requirements requested by the medical team.

PA to Leadership Executive Team - THE MANCHESTER COLLEGE - OPENSHAW CAMPUS

(2019-08 - 2020-02)

Proactively dealing with all incoming and outgoing correspondence to and from the leadership executive office, including drafting letters and emails, to ensure that a timely, professional, and appropriate response is made to all communications.

• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive. Coordinating meetings and attending them, taking minutes of meetings, and distributing papers.
• Taking ownership of project-specific administrative duties.
• Extensive diary management.
• Email management.

PA/Secretary - GARDINER & THEOBALD

(2015-02 - 2019-08)

Served as FOH and provided secretarial support to 35 professionals, including PA support for 4 Partners. Booked travel arrangements and oversaw meeting rooms. Performed diary management and organization of catering. Negotiated contracts for catering supplies, stationery, equipment, and CPDs. Assisted with bids, updated CVs/Project Sheets on InDesign, and processed PM and QS expenses. Compiled reports and presentations and carried out basic procedures.

• Supervised and trained 2 junior secretarial staff.
• Supervision of secretarial team x3 staff
• Carried out inductions of new employees.

PA to Equity Partners - SHEPPARD ROBSON ARCHITECTS

(2011-10 - 2015-02)

Provided full executive administrative support to the main partners. Performed diary management and developed and maintained secure electronic and manual filling systems. Organised extensive and complex national and international travel, accommodation, and visas.

Carried out extensive client interaction and collated expenses, mileage, and credit card receipts. Compiled documents, made appointments, and arranged meetings. Formatted documentation, undertook research, and handled purchase orders and invoices as appropriate.

Performed HR processes, maintained office facilities and equipment, and liaised with landlords.

• Oversaw starter inductions.
• Basic HR administration.
• Document control assistance

Corporate Events Co-ordinator/Front of House Reception - CUSHMAN & WAKEFIELD GLOBAL REAL ESTATE

New Car Sales Executive - FORD DEALERSHIP

PA to Tom Bloxham MBE - URBAN SPLASH GROUP

PA - BENNETT ARCHITECTS LTD

BTEC National Diploma - Business & Finance - Manchester Chambers of Commerce & Industry

RSA Grades - Typing

G.C.S.E's - Longdendale High School