Supply Chain Specialist and SAP Subject Master Expert - Plan International Ghana - Tamale - Ghana
(2021-10 - 2026-06)
Lead and manage end-to-end procurement operations, including sourcing, tendering, and purchasing processes, ensuring strict adherence to donor regulations and Plan International procurement policies. Provide operational support for SAP procurement processes, including handling PR, PO, goods receipt (GR), and invoice reconciliation processes, ensuring data accuracy and completeness across all transactions.
- Coordinate the full procurement cycle from purchase requisition (PR) through purchase order (PO) creation and goods receipt, ensuring efficiency, compliance, and value for money
- Process procurement transactions in line with the organization's Operational Manual (OM), proactively identifying and resolving bottlenecks in procurement work-flows
- Ensure compliance with internal approval hierarchies and procurement work-flows, supporting seamless execution of procurement activities within the SAP system environment
- Maintain high standards of procurement data integrity in SAP by ensuring accurate entry of vendor details, requisitions, bid evaluations, price comparisons, and purchase orders
- Support system work-flows by ensuring timely resolution of procurement-related queries from end users
- Manage procurement-related master data, including vendor records, pricing information, and purchasing categories, ensuring consistency and compliance with organizational standards
- Train and coach procurement and finance staff on SAP usage, including proper coding, clearing of open items, and correct tax application to enhance system compliance and reporting accuracy
- Develop and maintain a robust vendor management system, including preparation and periodic update of supplier master data and approved vendor lists
- Conduct annual vendor performance assessments and integrate findings into vendor selection decisions and system updates to improve procurement quality and supplier reliability
- Undertake periodic local market surveys in collaboration with supply chain units to assess pricing trends, supplier capacity, and competitiveness to inform procurement decisions
- Maintain an up-to-date supplier database and pricing catalogue to support efficient sourcing and timely procurement of goods and services
- Lead the preparation and administration of tender processes, including developing Invitations to Bid (ITB), managing prequalification and shortlisting processes, and coordinating technical and financial bid evaluations
- Prepare detailed bid tabulation reports and facilitate submission to Selection Committees for review and approval
- Liaise with suppliers to obtain clarifications and additional information required during bid evaluation processes
- Coordinate the preparation of bidding documents for public procurement, ensuring transparency, fairness, and compliance with procurement regulations
- Draft, review, and manage contract agreements in line with organizational and donor requirements, ensuring legal and procedural compliance
- Maintain a comprehensive contract register to track contract performance, obligations, and timely renewals
- Support program teams and departments in the preparation of annual procurement plans, ensuring alignment with project objectives and budgets
- Consolidate procurement plans across departments and monitor their implementation, highlighting variances and recommending corrective actions
- Provide procurement-related reports and to support decision-making, continuous improvement initiatives, and audit requirements
- Monitor and coordinate procurement logistics, ensuring timely delivery of goods and services in line with approved specifications
- Track procurement activities from requisition through to delivery, including verification of goods against delivery notes and goods receipt documentation
- Collaborate with administrative and logistics teams to ensure proper receipt, inspection, and reconciliation of procured items
- Manage fleet operations, including maintaining schedules of vehicle movements to ensure efficient utilization and compliance with organizational policies
- Provide supervisory oversight to drivers, ensuring adherence to safety, operational, and administrative requirements
- Deliver training and technical support to procurement staff and end-users on procurement processes, SAP system use, and contract management practices
- Promote continuous improvement in procurement operations by identifying process gaps, recommending system enhancements, and supporting data-driven decision-making
- Collaborate with cross-functional teams and global stakeholders to strengthen procurement systems, reporting, and compliance frameworks
Logistics and Procurement Manager - Plan International Ghana - Accra - Ghana
(2018-06 - 2021-10)
- Provided strategic direction and overall leadership for procurement and logistics operations in alignment with Plan International's global policies, standards, and country strategy
- Ensured full compliance with Ghanaian regulatory requirements, donor guidelines, and internal organizational policies
- Developed, reviewed, and implemented Standard Operating Procedures (SOPs) to standardize procurement and logistics processes across all offices
- Strengthened governance structures by establishing and supporting Procurement Committees and ensuring adherence to approval thresholds and controls
- Supervised, mentored, and built the capacity of procurement and logistics staff to ensure efficient service delivery
- Led the preparation, consolidation, and monitoring of annual procurement plans, ensuring alignment with project objectives and timely implementation
- Coordinated end-to-end procurement processes, including preparation of tender documents and invitations to bid, vendor prequalification and shortlisting, technical and financial bid evaluation, and submission of evaluation reports to selection committees
- Ensured procurement processes adhered to transparency, competitiveness, and value-for-money principles
- Reviewed and approved procurement documentation and issued purchase orders in compliance with organizational guidelines
- Maintained an updated vendor database, ensuring access to capable and reliable suppliers
- Reviewed and drafted contracts to ensure adequate protection of organizational interests and compliance with approved templates and minimum contract standards
- Monitored vendor performance and contract delivery to ensure compliance with agreed terms and service levels
- Implemented vendor due diligence procedures, including Anti-Terrorism Screening (ATS), prior to engagement
- Identified procurement and logistics risks and implemented mitigation measures to ensure continuity of operations
- Strengthened internal controls to minimize risks of fraud, waste, and non-compliance
- Ensured all procurement records were accurately maintained and securely stored to facilitate audit and compliance reviews
- Conducted skills assessments and designed training programs to address capacity gaps among procurement and logistics staff
- Provided ongoing technical support and oversight to field offices and project teams, ensuring compliance with procurement policies and standards
- Oversaw the management of organizational assets and fleet, ensuring optimal utilization and operational readiness
- Conducted annual asset verification exercises and ensured asset disposal processes complied with established procedures
- Ensured all vehicles had valid insurance coverage and were maintained in good working condition
- Monitored and analyzed vehicle usage (fuel consumption, maintenance, compliance with speed limits) and reported findings to management
- Ensured efficient coordination of logistics for program implementation, including movement of goods and personnel
- Supervised arrangements for conferences, workshops, and travel, ensuring cost-effectiveness and efficiency
- Facilitated timely and compliant customs clearance for imported goods
- Ensured office premises were safe, well-maintained, and conducive for operations through regular maintenance
- Designed and implemented security systems and protocols to safeguard staff, assets, and organizational resources
- Coordinated with reputable security service providers to ensure effective coverage across all offices
- Conducted security risk assessments and implemented mitigation measures to address identified risks
- Prepared and submitted procurement and logistics reports to senior management for informed decision-making
- Provided analytical insights on procurement performance, vendor reliability, and operational efficiency
Logistics and Procurement Coordinator - Plan International Ghana - Wa and Accra - Ghana
(2011-10 - 2018-06)
- Assisted in end-to-end procurement operations, including sourcing, tendering, and purchasing processes, ensuring strict adherence to donor regulations and Plan International procurement policies
- Drafted and issued consultancy and service contracts in accordance with Plan International procurement and contracting procedures, ensuring proper approvals, documentation, and compliance with donor and organizational requirements
- Prepared and processed purchase orders (POs), maintaining complete, audit-ready procurement files to ensure full traceability and accountability
- Supported the preparation of Annual Procurement Plans by engaging programme and support unit managers to consolidate requirements for goods, works, and services
- Ensured alignment of procurement activities with project budgets, work plans, and donor compliance frameworks
- Conducted procurement processes in line with Plan's competitive bidding requirements, including Request for Quotations (RFQ), Request for Proposals (RFP), and tenders
- Prepared and facilitated Summary Bid Analysis (SBA) to support transparent vendor selection based on cost, quality, and compliance criteria, ensuring value for money and fairness
- Managed vendor registration systems, maintaining an updated supplier database
- Coordinated vendor prequalification exercises in line with Plan International and donor guidelines, ensuring due diligence, ethical standards, and supplier capacity assessment
- Facilitated the clearance of imported goods in compliance with national regulations and donor requirements
- Maintained accurate tracking systems and documentation for imported items to ensure timely delivery, proper custody, and mitigation of loss or damage risks
- Maintained and regularly updated the Fixed Assets Register at programme and country levels in line with Plan International asset management policies
- Tagged, verified, and tracked assets to ensure accountability, proper utilization, and periodic reconciliation with physical inventory
- Ensured continuous availability of utilities (electricity, water, internet, etc.) and coordinated routine and preventive maintenance of office equipment and machinery
- Ensured an efficient and safe working environment in compliance with Plan's operational and administrative standards
- Assisted in the preparation, review, and management of contracts for goods and services
- Coordinated logistics for meetings, workshops, and conferences, including hotel bookings and travel arrangements for local and international participants, ensuring cost-effectiveness and adherence to approved budgets
- Supported the establishment and effective functioning of Procurement Committees, ensuring members were constituted and trained in accordance with Plan International policies
- Facilitated committee sittings and documentation to ensure transparency, segregation of duties, and proper decision-making processes
- Organized and delivered orientation and training sessions for staff on procurement procedures, thresholds, approval processes, and compliance requirements, thereby strengthening internal controls and reducing procurement risks
- Supervised administrative staff, including drivers and cleaners, ensuring adherence to organizational standards, effective staff deployment, and smooth office operations in line with Plan's human resource and administrative policies
Community Facilitator - Plan International Ghana - Tumu (UWR) - Ghana
(2004-01 - 2011-10)
Mobilized and facilitated inclusive community meetings, ensuring active participation of all groups to identify key socio-economic and development challenges affecting the community.
- Mobilized and facilitated inclusive community meetings, ensuring active participation of all groups (including women, youth, and vulnerable populations) to identify key socio-economic and development challenges affecting the community
- Led participatory rural appraisal (PRA) processes to support communities in analyzing their needs and priorities, and translating these into demand-driven, community-owned development projects
- Prepared high-quality concept notes and basic project proposals, clearly outlining project objectives, expected outcomes, budgets, and implementation strategies to attract funding and support from development partners
- Supported the implementation of community projects by coordinating activities, tracking progress against plans, and ensuring that project outputs were delivered efficiently and effectively
- Conducted routine field monitoring visits to project sites, assessing performance, identifying implementation gaps, and recommending corrective actions to enhance project outcomes
- Prepared comprehensive project monitoring and field visit reports, documenting achievements, challenges, lessons learned, and recommendations for management and stakeholders
- Facilitated and actively participated in quarterly review and reflection meetings involving community representatives, implementing partners, and organizational staff to assess progress and improve project delivery
- Built the capacity of Community Project Management Committees (PMCs) by delivering hands-on training in financial management, including bookkeeping, record-keeping, budgeting, and basic accountability practices
- Promoted transparency and accountability in project implementation by supporting communities to maintain proper financial records and adhere to agreed financial procedures
- Coordinated and managed sponsorship communication activities, including collecting beneficiary information, supporting child sponsorship documentation, and ensuring timely submission of reports to support donor accountability
- Maintained effective communication between Plan International Ghana and beneficiary communities, ensuring that project information, expectations, and feedback were clearly shared and understood
- Supported community sensitization and awareness campaigns on key development themes such as education, child protection, health, and livelihoods
- Strengthened collaboration with key stakeholders, including traditional leaders, local authorities, partner organizations, and community-based groups to enhance project sustainability
- Ensured that all project activities were implemented in line with Plan International Ghana's policies, standards, and donor requirements
Classroom Teacher (Mathematics, Economics) - Ghana Education Service (G.E.S) - Tumu, Various schools
(1996-09 - 2004-01)
- Delivered structured training and instruction across multiple subjects, ensuring clear understanding and consistent learning outcomes
- Developed and maintained lesson plans and instructional materials, demonstrating strong planning and organizational skills
- Assessed student performance and maintained records, providing analytical insights and feedback to improve outcomes
- Supported student development through counselling, mentoring, and coordination of extra-curricular activities
- Collaborated with stakeholders (students, parents, and school authorities) to enhance learning effectiveness and engagement
