Alexandra Petaloti

Highly accomplished Executive & Personal Assistant with extensive experience supporting Founders, CEOs, and Board Members across diverse industries. Expert in managing complex calendars, domestic and international operations, and high-level communications. Proven track record in handling confidential matters with absolute discretion and managing multi-departmental projects.

Personal Assistant to the Founder at Meccanica Group (2023-01 – Present)

Executive-level administrative support and operations coordination

• Executive-level administrative support, including calendar management and meeting prioritization
• Coordination of internal operations across multiple departments and oversight of daily workflow
• Management of confidential business and personal matters with absolute discretion

Personal Assistant to the CEO / Board Member / Operations Manager at Orange be Global (2015-01 – 2023-12)

Simultaneously held roles as Commercial, Operation & Supply Manager

• Executive Support: Handled personal and professional issues for the CEO with high confidentiality. Organized appointments and travel logistics
• Board Membership: Member of the Board of Directors for three Greek subsidiaries; provided commercial and production reports on behalf of shareholders
• Operations & Supply Chain: Supervised all departments, managed daily invoicing, production scheduling, and payments
• Commercial Management: Responsible for customer service, customs clearance for imports, and communication with high-ranking government officials

Executive Officer - Order Request Dept. at PHOENIX LTD (Ship Spares) (2013-01 – 2014-12)

Customer service and financial offerings for maritime spare parts

• Managed customer service and updated clients on order progress
• Issued financial offers for maritime spare parts and coordinated shipping logistics

Executive Secretary to CEO at GENIKI EXYPP PROSTASIA (Health & Safety Services) (2012-01 – 2013-12)

Labor accident reporting and customer service management

• Managed labor accident reporting to Technical Chambers and handled general customer inquiries
• Monitored business partner performance and productivity while enhancing corporate image

Support Executive to the President at Business and Travel SA (HRG GREECE) (2008-01 – 2011-12)

Secretariat organization and corporate client management

• Organized the Secretariat and managed the corporate clientele database and invoicing

Personal Assistant to the President at FINA BUNKERING AE (Oil Company) (2008-01 – 2008-12)

Dealer relations and sales negotiation support

• Maintained relationships with dealers and collected market intelligence on competitors
• Participated in negotiating sales conditions, pricing policy, and payment terms

Sales Executive / Assistant Accountant at K. Konstantinidis (Trading Company) (2003-01 – 2008-12)

Customer support and financial management

• Provided customer support, managed a junior team, and performed bookkeeping tasks
• Prepared sales reports and market trend analysis for management

Executive Secretary - Pre-Sales at BUDGET AE (Rent a Car) (2000-01 – 2002-12)

Business development and customer service improvement

• Identified new corporate accounts and prepared business proposals and presentations
• Collaborated with the sales team to improve after-sales service and customer satisfaction

Executive / Assistant Accountant at Antonakopoulos SA (Import Trading) (1990-01 – 1994-12)

Corporate accounting and business development

• Managed corporate accounts, handled financial transactions, and provided executive secretarial support
• Responsible for office organization and identifying new business opportunities

Studies in Business Administration in Business Administration – Athens University of Economics and Business (ASOEE) (1990-01 – 1995-12)

Diploma in Computer Science & Accounting – Private Technical School (1987-01 – 1989-12)

Graduate – Ralleios Model High School for Girls (1986-12)