Sofia Najera

Project Coordination and Executive Support professional with 5+ years of experience supporting business operations, managing projects, and coordinating cross-department communication. Skilled in budget monitoring, administrative operations, client relationship management, and reporting. Experienced in CRM systems and Microsoft Office tools to track performance, streamline processes, and support leadership decision-making.

Known for strong organization, multitasking ability, and proactive problem solving in fast-paced environments.

Executive Assistant & Project Coordinator - Advance Transport Inc.

(2020-06)

• Coordinate and track multiple company projects from planning through execution.
• Monitor project budgets, track expenses, and support financial oversight.
• Prepare monthly reports on project expenses, investments, and operational performance.
• Maintain ongoing communication with clients to ensure expectations, timelines, and deliverables are met.
• Manage project documentation and progress tracking using CRM and Microsoft Office tools.
• Support executive leadership with scheduling, operational coordination, and follow-up on strategic initiatives.
• Improve workflow organization and reporting processes across departments.

Junior Editor - Santillana

(2019-01 - 2020-02)

• Contributed to the design and development of an English academic textbook for primary education.
• Supported content development and editorial coordination.
• Designed complementary educational materials to reinforce student learning outcomes.
• Collaborated with editorial teams to ensure content quality and educational standards.

Management Assistant - La Juguetería

(2005-06 - 2018-06)

• Provided administrative and operational support across company departments.
• Assisted in Human Resources processes including recruitment, candidate screening, and onboarding.
• Supported payroll administration and employee benefits calculations.
• Managed administrative processes related to IGSS and IRTRA compliance.
• Coordinated internal training sessions and workshops.
• Assisted in supplier communication and inventory management.
• Participated in international trade fairs in the United States related to imports and supplier relationships.

Bachelor's Degree - Educational Psychology - Universidad Rafael Landívar

Educational Coaching Certification - DY Coaching (2017 - 2017)

High School Diploma - Science & Humanities - Colegio Americano de Guatemala