Personal Assistant to CEO - UNIR (HK) Management Limited - Hong Kong
(2025-04 - 2026-04)
Family office, UHNW: 100+ billions
- Managed CEO's complex calendar including scheduling meetings, appointments, and comprehensive travel arrangements
- Coordinated flight ticketing, luxury accommodation, visa arrangements, trips itineraries and ground transportation (accompanied the CEO on trips to ensure seamless execution)
- Served as the primary liaison between the CEO and different parties, managing critical correspondence, emails and phone calls
- Worked closely with drivers, helpers, personal assistants among other family members to maintain operational efficiency
- Overseen vendors, contractors, and service providers for the maintenance, repairs, and large-scale renovations of 3 private residences owned by the CEO
- Executed end-to-end personal matters, including bespoke gift purchasing, event planning, and high-end lifestyle management
Admin Officer - Vivien Chan & Co. - Hong Kong
(2024-07 - 2024-11)
- Supported 3 Beijing-based 3 lawyers by screening correspondance, prioritizing urgent emails and ensuring tasks are completed within timeline
- Prepared documentation and materials for daily fee-earners meeting
- Responsible for full range of administrative duties in relation to database management, file opening and operational control
Admin Secretary - Patrick Mak & Tse, Solicitors - Hong Kong
(2023-03 - 2024-02)
- Managed personnel records, helped in recruitments, assisted in preparing tax reports
- Communicated with the Hong Kong Law Society on related documentations and reporting
- Worked on renewal of practicing certificate for solicitors and registered foreign lawyers
- Assisted trainee solicitors in preparing necessary documentations to relevant authorities for their admissions
- Applied Visas/ Entry Permits for overseas & mainland professionals, IANG students
- Worked on C&B functions including leave record, attendance report
- Worked on various renewal of licenses such as office rental, Hong Kong and mainland China vehicles licenses of director and partners
- Provided secretarial and clerical support to HR & Administration Department Manager
Administrator - Apricity Limited - Hong Kong
(2021-08 - 2023-02)
- Managed medical director's schedule
- Participated in contract & license renewal
- Arranged patient's admission
- Provided training to new staffs
- Handled enquiries (emails, phone call, whatsapp) from different parties such as patients, government departments, global insurance agencies and hospitals
- Oversaw daily operations
- Provided professional administrative support
Clinic Admin - Virtus Heart Clinic - Hong Kong
(2019-03 - 2021-03)
- Organized appointments for doctors and patients and coordinated consultation reports
- Handled enquiries (emails, phone call, whatsapp) from different parties such as patients, government departments, global insurance agencies and hospitals
- Provided administrative support
- Assisted in ad hoc tasks
Sales Associate - Retail Industry - Hong Kong
(2012-04 - 2017-04)
