Materials Library & Data Associate

Responsibilities : 

• Assign standard unique codes to all incoming fabrics, trims, and samples.
• Input, update, and validate material, supplier, and pricing data to ensure system-wide consistency.
• Maintain and align coding guidelines across Design, Sourcing, and ADP teams.
• Store and label swatches systematically for fast retrieval and track borrow/return logs.
• Photograph materials and archive photos, quotes, and supplier documents in dedicated folders.
• Monitor pending sample requests and vendor quotes, logging active next steps.
• Follow up directly with suppliers and escalate overdue deliverables to the Innovation Lead.
• Build weekly dashboards tracking sample pipelines, quote statuses, and delays.
• Perform periodic audits to reconcile physical inventory with digital database records.

Requirements :

• Diploma (D3) or Bachelor's degree in Textile Engineering, Fashion or Garment Technology, Business Administration, or related fields. 
• Minimum Experience 2–4 years in garment or textile administration, fabric or sample administration, merchandising, or production administration. 
• Proficiency in english. 
• Experience building or maintaining a fabric library or material database from scratch, and exposure to supplier follow-up or sourcing support in a garment or textile manufacturer. 
• Strong Excel/Google Sheets skills, including lookups, pivot tables, data validation, and simple dashboards. 
• Working knowledge of fabric types, construction, and composition terminology. 
• Document control and filing discipline, including basic product photography and labeling. 
• High attention to detail and orderliness in both physical and digital work. 
• Proactive and persistent follow-up with suppliers and internal stakeholders.