Freelance of Finance & Administration (Jul 2025 – Present)
- Execute account receivable tasks, focusing on issuing invoices and conducting payment follow-ups
- Handle text and numerical data entry, including compiling various reports based on client requirements
- Provide sales support by preparing quotations, verify purchase orders, and complete vendor registrations
- Manage diverse administrative duties for project support, including recording project expenses
- Assist in preparing tender documents and creating required letters
Senior Finance & Administration at PT ATTA INDONESIA GRUP (Apr 2020 – Jul 2025)
- Prepared monthly financial statements (Balance Sheets, Profit & Loss, Cash Flows, Management Reports) for Singapore HQ and performed daily bookkeeping, including journal entries, general ledger updates, bank reconciliations, maintaining accurate financial transactions, and cash flow monitoring
- Managed end-to-end accounts receivable, including invoicing, tax invoice issuance, distributing Statements of Account, following up on outstanding balances, generating aging analysis, resolving billing discrepancies, minimizing overdue balances, posting incoming payments, and collecting proof of PPh 23 deductions
- Managed accounts payable activities, payment voucher, payment request, petty cash, and reimbursement
- Managed project and service comprehensive administration, such as budgeting, expense tracking, expense control, actual vs estimated cost comparison, creating delivery orders (DO), BAST, defect lists, and document archiving, also handled stock opnames of lift-air conditioner units and all spare parts
- Supported sales administration, such as creating quotations, assisting customers in drafting service contracts, checking purchase orders (PO) to ensure their accuracy (period, price, quantity, and grand total)
- Supported the recruitment process and HR administration such as collecting onboarding documents, organizing employee personnel files, maintaining annual leave reports, supervising technician timesheets, and providing salary slips
Sales Administration (Contract Based) at PT BORWITA INDAH (Dec 2019 – Mar 2020)
- Monitored retail inventory across multiple marketplaces platforms (Shopee, Lazada, Blibli) for product availability and minimized lost sales from stock shortages
- Conducted competitor price analysis and provided insights to support competitive pricing strategies
- Coordinated with the sales team and P&G regarding new product launches, sales plans, sales campaigns, and marketplace development
- Prepared various reports (Out of Stock, Price Tracking, Sales Summary) and enabled management to monitor business performance and make informed decisions
- Analyzed inventory movement and sales trends to forecast customer demand and identify sales opportunities
Sales Administration (Contract Based) at PT LOGISTIK TEKNOLOGI INDONESIA (Oct 2018 – Apr 2019)
- Registered tenders for IT products and services on BUMN e-Procurement portal
- Reviewed tender requirements (RFQ) carefully, created checklists, organized meetings with involved parties, distributed minutes of meetings, and established document completion deadlines for each PIC
- Participated in tender pre-bid meetings (Aanwijzing) and shared the outcomes with all relevant team members
- Prepared administrative documents, coordinated wih both internal and external stakeholders to obtain technical and commercial documents
- Scrutinized all collected tender documents and ensured submission in a timely manner, attended qualification verification and public bid opening
- Assisted the sales team by preparing alternative business proposals and compiling necessary documents (company profile, brochure) for customer visits
Project and Operations at PT GORGA MITRA BANGUNAN (Jan 2017 – Jul 2018)
- Developed project budgets to help management monitor expenses and calculate project profitability
- Sourced vendors, issued PO, purchased materials, and created costing reports for furniture projects
- Coordinated project execution with cross-functional departments (designer, warehouse, and production team) to ensure everything run smoothly according to timelines and delivery schedules
- Handled project petty cash including reimbursements in accordance with company policies
- Generated project progress reports, costing reports, BAST, invoicing, and monitored payment schedules
- Maintained systematic archive management for all project administration, including checklists, reports, and comprehensive documentation to ensure all administrative records were organized and accessible
- Supported daily office operations and general affairs (procured and maintained office equipment including repairs, replenished office stationery, pantry supplies and refreshments, managed various types of permits)
- Controlled operational expenditures and coordinated with finance to pay bills in a timely manner
- Assisted in corporate events, oversaw office maintenance and cleanliness, supervised custodial staff, collected warehouse personnel attendance records, managed driver dispatch and vehicle availability
Sales Administration at PT GATRAMAS INTERNUSA (May 2015 – Oct 2016)
- Handled end-to-end tenders process for oil & gas company, from initial preparation to final submission
- Addressed customer queries and complaints, discussed with management to find the best solutions
- Supported the sales team with quotation preparation and refined Bill of Quantities (BOQ) records
- Submitted business travel fund requests for sales team, prepared travel arrangements and accommodation
- Arranged vendor registration proposals for partnerships, updated vendor documents, maintained an accurate customer database, and ensured all data was properly logged
- Maintained tender documentation (both physical and digital) in a structured and systematic manner
- Organized internal meeting, prepared presentation, handled incoming calls, emails, general correspondence
Sales Administration at PT TRINET PRIMA SOLUSI (Jan 2014 – Apr 2015)
- Monitored government and BUMN tender opportunities through LPSE and e-Procurement periodically
- Prepared tender documents effectively, neatly, with multiple checks, and in strict compliance with deadlines
- Maintained and updated data in LPSE and e-Procurement systems to ensure a smooth tender process
- Liaised between sales staff and customers for fulfill their inquiries via phone and email, set up appointments for sales visits, processed Sales Orders (SO), coordinated with customers regarding PO and contract
- Managed end-to-end sales workflows to support business development, ensuring smooth order fulfillment, that all deliverables met customer expectations, and that results aligned with company goals
- Assisted in the renewal process for essential company certifications and legal documents (SIUP, SKDP, SIUJK, KADIN certificates) to prevent expiration, following all compliance and regulatory policies
- Organized sales engagement activities, including events and exhibitions, conducted strategic and intensive sales blitzes to support new product launches in collaboration with the sales team
Accounting at PT MANDALA MULTIFINANCE (Nov 2011 – Sept 2012)
- Recorded routine financial transactions in compliance with accounting standards
- Performed cash and bank reconciliations, executed accurate daily and monthly financial closing
- Verified the loan application documents, assisted in the release of collateralized BPKB, supported cashier operations, ensuring efficient customer service and administrative accuracy
