Senior Project Admin at PT Senayan Trikarya Sempana (2008-06 – 2024-06)
Managed project administration, documentation, procurement, billing, and accounts payable for major construction and renovation projects.
- Project Documentation & Reporting: Prepare and maintain all project documents including inspector reports, project filing, kick-off and concluding minutes, exit interviews, closing reports, daily/weekly reports oversight.
- Project Administration & Coordination: Manage administrative tasks for project planning and delivery, maintain manpower/equipment/consumables records, timesheets, primary contracts, and support customer registration processes until approval.
- Procurement & Vendor Management: Process purchase requests, liaise with vendors for quotations, manage PR/PO entries in company platform/system, prepare invoice registers, issue invoice requests, and ensure proper transmittal and delivery of original invoices.
- Billing & Proforma Invoicing: Verify project timesheets, prepare proforma invoices for approval, manage invoice submissions to Finance/AR, maintain invoice records, and ensure proper client delivery of final invoices.
- Accounts Payable & Petty Cash Control: Receive and validate supplier invoices, obtain approvals, record and archive invoices, coordinate AP transmittals, and review petty cash utilization for projects.
- Supporting project team (e.i trainings, medical reimbursement, site visit, business travel. Etc.)
- Working together with other departments
Executive Secretary at PT Senayan Trikarya Sempana (2008-06 – 2024-06)
Provided executive-level administrative support to Board of Directors.
- Supporting the BOD needs
- BOD office administration
- Business trip & travel arrangements
- Payments & reimbursement
- Meeting management & Reservation
Senior Project Admin / Executive Secretary at PT Plaza Indonesia Realty, Tbk (1998-11 – 2006-10)
Managed project administration and executive support for major property development projects.
- Project Documentation & Reporting
- Project Administration & Coordination
- Procurement & Vendor Management
- Accounts Payable & Petty Cash Control
- Supporting project team
- Supporting the BOD needs
- BOD office administration
- Business trip & travel arrangements
- Payments & reimbursement
- Meeting management & Reservation
Customer Support Representative at PT DUPONT INDONESIA (2008-01 – 2008-06)
Provided customer support and marketing coordination on contract basis.
- Follow up on product inquiries, arrangement for Marketing seminar/events.
- Follow-up the project development status with distributor/agency
- Arrange appointments, telephone calls, travel accommodation
- Maintain marketing stuff files in good order to ensure rapid location of the contents when needed
- Assist Manager in daily activities
RSVP Group Leader at PT SIPRAMA KOMUNINDO (Event Organizer) (2007-11 – 2008-04)
Handled event coordination and RSVP management for corporate events.
- Handling RSVP for Microsoft event Banking Day 13 March 2008 at JW Marriot Hotel, Jakarta.
- Handling Event Leader for Microsoft event at JW Marriot Hotel & JHCC
- Handling as event officer for Frisian Flag & IDAI event.
