Ajay Ankush Sonawane

Logistics and Exim professional with 13+ years of experience across Export, Import, Logistics, Transportation, and Store Operations. Proven expertise in freight negotiation, customs compliance, documentation, shipment planning, supply chain coordination, and cost optimization. Strong experience in handling Sea & Air shipments, export incentive schemes, ERP systems, and team leadership.

Adept at coordinating with CHA, forwarders, transporters, banks, and internal stakeholders to ensure timely and compliant operations.

Assistant Manager – Logistics & EXIM - Coatall Films Pvt. Ltd. - Aurangabad

(2019-06)

Manufacturer of Thermal Lamination Films

• Planned and executed Sea & Air export shipments as per buyer schedules.
• Negotiated competitive freight rates and selected forwarders and CHA.
• Prepared Tax Invoice, commercial invoices, packing lists, COO, BL, shipping bills, e-invoices, e-way bills.
• Coordinated shipment tracking until final customer delivery.
• Managed OBL surrender before shipment arrival and payment follow-ups.
• Handled bank documentation.
• Maintained DSR reports for management review.
• Followed up on EGM filing and IGST refund scroll generation on ICEGATE.
• Managed export incentive documentation for EPCG, Advance License, MEIS, RODTEP.
• Vendor bill verification and timely submission to the Accounts department.
• Handled LCL & FCL imports under CIF, FOB, CFR, EXW, DAP.
• Negotiated freight rates and obtained management approvals.
• Coordinated with suppliers for COO, SAFTA, CEPA (Korea, Japan, UAE) documents.
• Prepared and verified import documentation and coordinated with CHA.
• Checked IGM status, filed Bills of Entry in advance, and coordinated for eDO.
• Managed shipping line billing and payments.
• Created e-way bills, coordinated transportation, unloading, and avoided detention/demurrage.
• Submitted BOE documents to the bank.
• Negotiated transport contracts and optimized freight costs.
• Selected vehicle types based on loading capacity and volumetric weight.
• Coordinated transporter performance and service quality.
• Ensured cost savings and timely dispatches.
• Headed end-to-end store operations and led store team.
• Controlled GRN, DC (returnable & non-returnable), scrap billing, and stock arrangements.
• Prepared stock statements & submission to accounts.
• Conducted stock reconciliation and write-offs for obsolete materials.
• Coordinated insurance claims for damaged goods and ensured claim recovery.
• Handled domestic invoicing and inter-department coordination.

Store Officer - Atra Pharmaceuticals Ltd. - Aurangabad

(2017-05 - 2019-06)

• Managed material receipt, quality checks, quarantine, and disposal per cGMP guidelines.
• Coordinated with QA, QC, Production, and Stores.
• Handled Oracle ERP and inventory management.
• Prepared monthly and year-end stock statements.
• Monitored material shortages as per production planning.
• Managed obsolete inventory and returnable/non-returnable challans.
• Participated in audits and ensured SOP compliance.

Logistics Executive – Operations - YCH Logistics Pvt. Ltd.

(2013-12 - 2017-05)

• Managed inbound and outbound logistics operations.
• Worked on TRACE software and VBA-based systems.
• Coordinated pickups, deliveries, and third-party vendors.
• Maintained stock and faced quarterly/yearly audits.
• Generated Tax MIS and Work Order reports.
• Handled customer escalations and resolved issues efficiently.
• Prepared state-wise road permits and compliance documents.

B Com - Commerce - BAMU UNIVERSITY (2012)

HSC - Commerce - Shri Ganesh Jr. College of Art, Commerce and Science (2007)

SSC - Society High School (2005)