Manager Administration and Facility - VML Enterprise Solutions- WPP Group
(2019-03)
Responsible for overseeing all administrative and facility-related activities, ensuring a smooth and efficient operational environment. This position required strategic planning, vendor management, compliance oversight, and effective team leadership.
- Directed comprehensive administration and facility operations, ensuring efficient resource allocation and optimal workspace utilization.
- Managed the procure-to-pay process, vendor relationships, and contract negotiations to secure favorable terms and reduce operational costs.
- Led compliance and audit initiatives, maintaining adherence to regulatory requirements and internal policies.
- Oversaw travel management (domestic and international), streamlining processes and ensuring cost-effective arrangements.
- Managed indoor/outdoor events, IT & Non-IT assets, insurance, and stock, ensuring smooth operations and asset protection.
- Successfully negotiated contracts, resulting in significant cost savings for the organization.
Assistant Manager Administration - Loyalty Prime Ltd
(2018-03 - 2018-12)
Responsible for supporting administrative and facility-related activities, contributing to efficient operations and resource management. This role involved vendor coordination, compliance oversight, and maintaining a productive work environment.
- Managed purchasing, administration, and facilities management, ensuring efficient operations and resource utilization.
- Coordinated expat services, building maintenance, security, compliance, and housekeeping, maintaining a safe and compliant work environment.
- Oversaw vendor development, events, stock management, and budgeting, optimizing resource allocation and cost control.
- Handled lease management, price negotiation, procurement, team management, invoicing, and purchase orders, ensuring smooth financial operations.
- Managed IT and Non-IT assets, liaising with government authorities and developing vendor relationships to support business operations.
- Implemented new security protocols, improving building safety and reducing security incidents.
- Reduced operational costs through effective vendor negotiations and budget management.
Sr. Executive-Administration and Facility - Telemune Software Solutions Pvt. Ltd.
(2015-04 - 2018-03)
Responsible for managing administrative and facility-related functions, ensuring efficient operations and compliance with regulatory requirements. This involved vendor coordination, travel management, and infrastructure maintenance.
- Managed general administration functions, including IT & Non-IT asset inventory and procurement, streamlining processes for efficient operations.
- Coordinated building maintenance (fire, electricity, AC), AMC's/contract renewals, DG & HVAC servicing, ensuring infrastructure reliability.
- Liased with government and non-government authorities, ensuring compliance with regulatory requirements.
- Managed vendor relationships, sourcing new vendors for facility and procurement requirements.
- Coordinated petty cash management, bill submissions, purchase order processing, and courier services, ensuring accurate financial tracking.
- Managed employee travel arrangements (domestic & international), including VISA processing, foreign currency arrangements, and expense settlements.
- Managed and coordinated logistics for multiple international IT events, ensuring smooth execution and positive outcomes.
- Improved vendor relationships, leading to better service and competitive pricing.
Executive- Administration and Facility Management - NET-Edge Computing Solutions Pvt Ltd - IT Software Company
(2012-09 - 2015-04)
Responsible for facility & administrative functions including vendor management, asset tracking, and inventory control; supporting efficient operations
- Managed facility operations, including housekeeping, security, cafeteria services, and AMC & equipment maintenance.
- Oversaw IT & Non-IT asset management and records maintenance, ensuring accurate inventory and efficient utilization.
- Provided team leadership, fostering a collaborative and productive work environment.
- Managed printing, stationery, telecommunications, and travel arrangements, adhering to budget and cost guidelines.
- Managed inventory, ensuring a secure and well-organized environment for all materials.
- Implemented a new inventory management system that reduced waste and improved tracking of assets.
- Led a team of administrative staff, fostering a collaborative and efficient work environment.
- Streamlined travel processes, improving efficiency and reducing travel expenses.
