Documentation Executive - Maple Accessories Pvt. Ltd. (Export and Import)
(2026-05)
- Shipment Coordination: Liaised with the store department to collect purchase orders, and coordinated with overseas suppliers and freight forwarders to efficiently arrange incoming shipments
- Documentation Review: Reviewed and confirmed draft Air Waybills (AWB) and Bills of Lading (B/L) with forwarders to ensure absolute accuracy
- Customs Clearance: Coordinated closely with customs clearing agents, meticulously verified Bill of Entry (BOE) checklists, and processed timely customs duty payments to ensure smooth clearance
- Financial Verification: Checked and approved vendor and forwarder invoices, collaborating directly with the accounts team to facilitate prompt vendor payments
- Prepared commercial invoices and packing lists directly on buyers' proprietary websites/portals compliance with export standards
- Coordinated with freight forwarders to arrange cargo pickups and collaborated with the stuffing and packing teams to ensure seamless container stuffing
- Verified final AWBs and Bills of Lading while maintaining clear, professional communication with international buyers throughout the shipment cycle
Operation and Documentation Executive - Shaimarine Container Line Pvt. Ltd. (NVOCC)
(2023-07 - 2026-04)
- Prepared and issued B/L, pickup letters, EGM/IGM and EDI; sent pre-alerts and advance container lists to destination ports
- Managed carting orders, IDTRs, landing guarantees and delivery orders; processed DO extensions to release cargo
- Coordinated empty-depot releases, slot returns, container surveys and repair approvals to ensure timely container turnaround
- Reserved feeder space, managed SOC/MLO bookings and liaised with feeder operators for IGM/EGM requirements
- Maintained container in/out reports, inventory and KOPT/HDC port balances; uploaded advance and daily shipment lists
- Oversaw accounts coordination for SOAs, invoice generation and port-bill reconciliations for accurate billing
- Liaised with clearing agents and partners, following up on detentions and providing IDTRs and shipment documentation
Documentation Executive - Porttrade Shipping Agencies Pvt. Ltd. (NVOCC)
(2021-04 - 2023-07)
- Prepared export documentation: pickup letters, carting orders, and bills of lading with full shipment details
- Generated EGM and EDI manifests upon vessel departure; provided EDI copies to feeder operators and destination ports
- Prepared pre-alerts and forwarded shipment documents to destination ports and consignees
- Prepared import documentation and IDTR, filed IGM manifests, issued delivery orders, and managed slot extensions
- Maintained daily container in/out and shipment reports using PCS and other software systems
- Checked plot bills, container survey reports, and maintained principals' inventory records
