Akshay Singh

Administration Executive with 8+ years of experience in office and business administration, SAP-based billing and approval workflows, invoice verification, expense tracking, and coordination with internal teams, external agencies, service providers, and local administration, including Corporate Affairs administration and land acquisition field liaison support for Reliance Industries. Experienced in managing office operations, arranging meetings, reviews, and audits, maintaining audit-ready records and documentation, and keeping management informed on costs, approvals, and pending actions. Strong organizational, communication, and negotiation skills, with the ability to coordinate multiple stakeholders under tight timelines.

Familiar with the Shahdol–Anuppur region and willing to work at remote project site locations.

Business Analyst — Administration & Business Coordination - Qpaix Infitech Pvt. Ltd. - Bhopal

(2024-07)

Administration Management

• Manage day-to-day office and business administration for leadership, including scheduling, correspondence, meeting logistics, and follow-up coordination.
• Arrange leadership and client review meetings end-to-end, covering logistics, agendas, documentation of decisions, and tracking of action points to closure.
• Coordinate with technical, sales, and finance teams to ensure administrative and business requirements are fulfilled on time.
• Prepare cost summaries and compare scope, cost, and timelines across options to support cost-conscious decisions by management.
• Maintain organized, confidential office records and documentation in line with organizational data-handling standards.
• Visit project and client sites for meetings and review discussions, coordinating on-ground requirements with clients and site teams.
• Liaise with local authorities and government officials to obtain approvals, information, and support for ongoing work.
• Maintain site-wise trackers and documentation covering progress, pending actions, approvals, and correspondence for management visibility.

Officer (Liaison) — Corporate Affairs Administration & Field Liaison - Reliance Industries Ltd. (Shivo-Hum India Pvt. Ltd.)

(2023-06 - 2024-07)

Administration Management & SAP

• Supported executive office administration for the Corporate Affairs function, including documentation filing, correspondence, and coordination of internal approvals.
• Executed and tracked SAP-based billing and approval workflows, verifying bills and supporting documents before processing to ensure accurate and timely payments.
• Reviewed billing and transaction data to identify discrepancies, supporting expense control and accurate financial record-keeping.
• Maintained audit-ready official records and status trackers on billing cycles, approvals, and outstanding action items using MS Office and SAP.
• Coordinated closely with village Patwaris, Revenue Inspectors, and Tehsil and district-level Revenue Department officials to facilitate land acquisition activities for project sites.
• Supported demarcation and measurement activities in the field, including staking, marking, and preparation of site sketches, and verified details against land records.
• Prepared and maintained LAQ documentation, including lease agreements, diversion and acquisition papers, ensuring accuracy, legal compliance, timely submission to authorities, and safe custody.
• Supported landowner rent distribution and related accounting in coordination with the Finance team.
• Tracked LAQ progress against project timelines, assisted the Officer-in-Charge in field duties, and flagged critical issues early to avoid project delays.

Executive — Documentation & Coordination - HCL Technologies Ltd.

(2022-05 - 2023-05)

Administration Management

• Prepared structured documentation and status reports, and maintained work trackers and records to support timely management reporting.
• Handled documentation control, including version tracking, filing, and retrieval of project records.
• Coordinated with cross-functional teams and client-side stakeholders to track issues through to resolution and sign-off.
• Followed up with concerned teams on pending actions and communicated status updates to management.

Executive — Customer Service & Documentation - ICICI Bank Ltd.

(2021-05 - 2022-03)

Administration Management

• Prepared and maintained customer documentation, service records, and reports to support branch-level operations and decision-making.
• Supported branch administration, including verification of customer documents and upkeep of records as per bank guidelines.
• Handled customer queries and service requests, resolving concerns through clear communication and follow-up.
• Coordinated with branch teams and back-office units to ensure timely closure of customer requests.

Administrative Officer - Gyanodaya Higher Secondary School - Shahdol

(2018-06 - 2021-04)

Administration Management

• Managed day-to-day administrative office functions for school leadership, including scheduling, correspondence, and official communication.
• Handled documentation across multiple functions, including admissions, staff, examination, and official records.
• Prepared reports on enrollment, attendance, and performance to support leadership planning.
• Key Achievement: Introduced a digital record-keeping and reporting system that reduced administrative workload by 30% and manual record-keeping errors by 20%.
• Acted as liaison between the school, its branches, local authorities, and education department officials for approvals, compliance reporting, and official correspondence.
• Coordinated with staff, parents, and local stakeholders on administrative planning and school requirements.

Bachelor of Engineering - B.E. - Govt. Engineering College (S.A.T.I.)

Senior Secondary - 12th - Kendriya Vidyalaya

High School - 10th - Kendriya Vidyalaya