Akshaya Jain

Qualified Company Secretary and Law Graduate with 8+ years of professional experience in corporate secretarial, legal, regulatory and compliance functions. Experienced in independently handling the secretarial department of a corporate organization, including Companies Act, MCA compliances, Board and General Meetings, statutory registers, corporate governance, share transfers, regulatory filings, GST, trademark matters and RBI-related compliances. Currently/most recently associated with Exedy Clutch India Private Limited as a Full-time Company Secretary & Compliance Officer, with extensive exposure to corporate governance, statutory compliance, legal documentation and coordination with internal and external stakeholders.

Seeking a challenging and growth-oriented position where strong knowledge of corporate law, compliance and governance can contribute to organizational growth and sustainable business development.

Company Secretary & Compliance Officer - Exedy Clutch India Private Limited

(2022-04)

Responsible for independently handling the Company's secretarial and compliance functions and providing support on corporate, legal and regulatory matters.

• Handling the overall Secretarial Department and ensuring timely completion of statutory and regulatory compliances.
• Managing compliance requirements under the Companies Act, 2013 and applicable rules and regulations.
• Preparing and maintaining documentation relating to Board Meetings, General Meetings and other corporate proceedings.
• Preparation of notices, agendas, resolutions, minutes and other corporate governance documents.
• Filing statutory forms and returns with the Ministry of Corporate Affairs (MCA).
• Maintaining statutory registers and corporate records.
• Handling share transfer, shareholding and share certificate-related matters.
• Coordinating with internal departments, auditors, consultants, shareholders and regulatory authorities.
• Vetting and reviewing Non-Disclosure Agreements (NDAs) and other legal/commercial documents relating to purchase and sales functions.
• Handling correspondence and preparing replies to GST Department notices and queries.
• Handling Trademark applications and related correspondence with the Trademark Registry.
• Handling Annual Survey of Industries (ASI) Returns and related statutory information.
• Supporting corporate legal and regulatory matters and ensuring appropriate documentation and compliance tracking.
• Liaising with auditors, consultants and other professional advisors in connection with statutory and corporate matters.
• Practical exposure in preparation and filing of various MCA forms, including: ADT-1, AOC-4, MGT-7, MGT-14, DIR-3, DIR-11, DIR-12, CHG-1, CHG-4 and other applicable statutory forms

Assistant Company Secretary - Dodla Dairy Limited, Hyderabad - Hyderabad

(2019-01 - 2019-12)

• Filing various statutory forms and documents on the MCA Portal.
• Preparation and maintenance of minutes of meetings for group companies.
• Coordinating and conducting Board Meetings and Audit Committee Meetings.
• Worked on matters relating to the issue of Non-Convertible Debentures (NCDs).
• Prepared certificates and documentation relating to the Issue of Red Herring Prospectus for Initial Public Offering (IPO).
• Liaising with Independent Auditors and supporting statutory and corporate compliance requirements.

Secretarial Assistant - Ranj & Associates, Company Secretaries, Hyderabad - Hyderabad

(2017-08 - 2018-11)

Worked with a Practising Company Secretary firm, assisting in handling corporate secretarial and statutory compliance assignments for various companies.

• Filing various statutory forms and returns on the MCA Portal.
• Drafting various agreements including: Rental Agreements, Lease Agreements, Land Sale Agreements, Agency Contracts
• Preparation of Notices, Agendas, Preambles and Resolutions for Board and General Meetings.
• Preparation of Minutes of Board Meetings, General Meetings, Extra-Ordinary General Meetings and Audit Committee Meetings.
• Preparation and maintenance of statutory registers including: Register of Members, Register of Contracts, Register of Transfers, Register of Directors and their Shareholding
• Assisting in the preparation of Annual Reports and Directors' Reports.
• Handling incorporation and routine secretarial matters.
• Assisting with corporate law and regulatory correspondence.

Apprentice Trainee / Company Secretarial Intern - Ranj & Associates, Company Secretaries, Hyderabad - Hyderabad

(2016-01 - 2017-08)

Completed professional training with a Practising Company Secretary firm, gaining practical exposure to corporate law, secretarial compliance, taxation and regulatory matters.

B.Com. - Computers - Radhe Krishna Women's College (2011 - 2014)

Intermediate - CEC - Durga Prasad Banwarilal Girls Junior College (2009 - 2011)

SSC - L.B.M.T. Girls High School (2009)