Quality Check - School Education Digital Department at Oxford University Press India (2024-10 – Present)
Oxford Educate: - To ensure Quality Check of all components of Grades Preprimary to 8 viz. Question Banks, Chapter Plans/ Lesson Plans, Learning Resources, and Interactive e-books on Live servers of LMS as assigned daily, Mapping of PDFs, and E-book functionality, Assets checking, and Feedback sharing till it is signed off.
Manager - Administration at CottonConnect (South Asia) Pvt. (2023-01 – 2024-06)
- Acting as the primary liaison for stakeholders, managing appointments, coordinating travel arrangements, and cultivating strong relationships to optimize collaboration.
- Maintaining accurate records, producing comprehensive reports, conducting thorough research, analyzing data, and safeguarding confidentiality to facilitate decision-making and ensure compliance.
- General Administration, Contract Negotiation, Compliance Management, Vendor Management and Budgeting.
- Policy Development, Risk Assessment & Mitigation, Record Keeping, Stakeholder Engagement
- Proactively identifying potential vendors and maintaining an organized database for streamlined vendor management.
- Assessing vendor performance rigorously and engaging in negotiations to secure favorable contracts and pricing terms.
- Spearheading the review and processing of invoices, ensuring accuracy and completeness, while obtaining requisite approvals for timely payments.
- Coordinating all travel logistics for employees, including international and domestic flights, hotel accommodations, and rental car reservations. Additionally, managing the visa application process for international travel. Steering the procurement and maintenance of office supplies, stationery, and managing office credit cards, ensuring seamless operations and availability.
- Guaranteeing the timely delivery of supplies to diverse departments, optimizing workflow efficiency and productivity.
- Managing the calendars of senior management and staff, coordinating meetings, appointments, and events with precision.
- Scheduling and organizing various meetings, appointments, and events, including facilitating monthly Global Teams Call.
Contracts Associate - Rights and Contracts at Harper Collins India (2022-03 – 2022-12)
- Negotiated Subsidiary Rights Contracts with third Party entities to ensure inclusion of text and extracts in company publications.
- Orchestrated engagements with various entities to secure permissions for copyrighted material usage in publications.
- Assessed and sanctioned permission requests from 3rd Parties for compliance with contractual obligations and copyright laws.
- Steered management of Author death cases, royalty transfers to designated heir/parties.
- Maintained documentation of contract negotiations, permission requests and author agreements in SAP.
Sr. Associate - Rights Contracts and Permissions at Oxford University Press India Branch Office (2019-08 – 2021-02)
- Evaluating performances in creating and managing a contract strategy; preparing contracts for Academic and Higher Education Departments
- Generating reports on the current status of existing agreements in SAP module
- Royalty disbursal for authors.
- Negotiating contract terms, conditions and pricing and follow up to ensure execution according to the negotiated terms
- Collating information from the RMS(Rights Management System Software) and preparing different contracts viz. Author, Editor, Non-Disclosure Agreement and Institutional Agreement
- Corresponding with NRI authors for Tax Rebate Certificate; assisting in Academic permission and licensing out deals
- Conducting audits as required
Senior Associate - Administration at Oxford University Press India Branch Office (2011-03 – 2019-07)
- Accelerated performances in providing all kinds of administration facilities entailing identity cards, access cards, seat allocation, telephone setup, providing guest WiFi and induction to new joiners; delivered support to the Head Office staff
- Streamlined plans in vendor management; developed vendor database for various services like (Bills/ Contracts etc) and cost negotiations.
- Supervised the office supplies, housekeeping and pest control on regular basis to meet the requirements. Finding new vendors for the new services(i.e. Tuck Shop/Trophies and Certificates).
- Maintained IT inventory and allocation as per the request; managed office Imprest/vouchers/releasing Gate Passes
- Actively involved in maintaining Leave records (Staff Grade); Attendance/leave management for the Head office staff
- Responsible for consultant's contracts and renewal
- Health and Safety SPOC(Single Point of Contact) for the Head office (Conducted fire/ mock drill / first-aid training for the head office and warehouse staff) and issued certificates
- Provided induction training to the new joinees on Health and Safety measures
- SPOC for various Oxford programmes with NGOs ( Jaagruti, Goonj and Literacy Mission, India)
- OUP SPOC for cars on lease; Creating Purchase Orders / bill settlement
- Engaged in Inventory management- Books, Files Archival and retrieval
- Handled booking of conference rooms/cars and hotels as per the requirement
- Got issued license for the Franking Machine from Ghaziabad Post Office
- Attended Walk-ins, Visitors, Vendors, Authors and Professors and addressed their queries
- Handled the World Book Fair Event on behalf of the Oxford University Press Administration Department; 2014 – 2019
- Successfully shifted the Corporate Office from location New Delhi to Noida; 2017
Executive - Administration at Oxford University Press India Branch Office (2007-11 – 2011-03)
Senior Administration Officer at Sage Publications (I) Private Limited (2007-01 – 2007-11)
- Handled a team of 5 members; involved in regularizing daily administration activities including courier records & functions
- Managed for courier vendors catering to domestic/general & international requirements/ stationery vendors
- Supervised the overall matters pertaining to Branches Insurance matters
- Oversaw the entire travel and accommodation related matters for all principles & other official bodies
- Maintained coordination with various travel agents, hotel motels & other service providers relating to the same
Senior Executive at Sage Publications (I) Private Limited (2004-03 – 2006-12)
Project Assistant at YWCA of India International Guest House (1997-01 – 2004-03)
- Vital role in organizing all functions right from check-in to check out of various delegations coming in
- Dealt with British Council, USEFI, Shastri Indo-Canadian Institute, Leprosy Mission, Tasmania & Hampshire College, Davidson College (North Carolina), University of California (Berkley), Woodstock schools (Mussorie) and multiple NGOs etc.
