Ameena Zubair

PMP®-certified Project Management professional with 8+ years of experience in project coordination, PMO support, stakeholder management, and operational implementation across consulting, education, and start-up environments. Proven ability to manage end-to-end project lifecycles including planning, scheduling, budgeting, vendor coordination, regulatory compliance, and performance monitoring. Strong understanding of Agile, Waterfall, and Hybrid project management methodologies, with practical application of project coordination principles in client delivery and operational projects.

Project & Operations Coordinator - Project - F&B Outlet Setup & Operational Launch - Abu Dhabi, UAE

(2025-06 - 2026-06)

• Led end-to-end project lifecycle for café/kiosk setup including business case development, feasibility analysis, budgeting, and regulatory approvals (trade license, municipality, hygiene compliance).
• Developed project plan covering scope, procurement strategy, vendor selection, kiosk design layout coordination, equipment sourcing, and installation activities.
• Managed project budget, monitored expenses and cash flow, ensuring cost control and financial discipline throughout execution.
• Coordinated with suppliers, contractors, designers, and regulatory authorities to ensure timely completion of setup milestones.
• Oversaw transition from project implementation phase to operational launch, ensuring readiness of staff, systems, and inventory.
• Established SOPs, workflows, and inventory management processes to improve efficiency and reduce operational errors.
• Managed recruitment, staff scheduling, onboarding, and performance supervision during stabilization phase.
• Monitored KPIs including revenue performance, cost margins, and customer satisfaction metrics to support data-driven decision-making.
• Ensured ongoing compliance with local regulations, health, and safety standards.

Relationship Manager - International Management Consultancy (IMC Institute) - Abu Dhabi

(2023-02 - 2025-03)

• Supported end-to-end project delivery across multiple client engagement initiatives including scope coordination, scheduling, stakeholder communication, and closure documentation.
• Managed project schedules, action trackers, and milestone follow-ups to ensure on-time completion of deliverables.
• Coordinated cross-functional teams (sales, marketing, training, operations) to align project timelines and client requirements.
• Utilized Salesforce CRM and tracking tools to monitor project pipelines and maintain accurate records, improving delivery efficiency by 32%.
• Maintained project documentation, reports, and communication logs with 99%+ data accuracy for audits and management reporting.
• Assisted in risk identification, issue tracking, and change request support to minimize delays.
• Prepared periodic status reports and KPI dashboards covering timelines, revenue performance, and client satisfaction.
• Supported internal PMP-related knowledge sessions and training initiatives.

Business Development Executive - Bait Al Hekmah Management Consultancy (BMC – Training & Immigration) - Abu Dhabi

(2019-10 - 2023-01)

• Provided project coordination and administrative support across client engagement lifecycle from initiation to completion.
• Assisted in planning project activities, scheduling meetings, tracking tasks, and stakeholder communication.
• Conducted requirement gathering and supported proposal preparation and documentation.
• Coordinated issue resolution by liaising with internal teams, reducing turnaround time by 55%.
• Maintained project records, performance trackers, and pipeline reports to support leadership decision-making.
• Supported continuous process improvement initiatives to enhance delivery efficiency.

Master of Business Administration - Finance - Sikkim Manipal University

Bachelor of Business Administration - Calicut University