Sr. Executive - HR & Administration - RV PU College - North - Yelahanka, Bangalore
(2025-10 - 2026-04)
As a Senior Executive – HR & Administration, responsible for managing HR operations, employee lifecycle processes, payroll coordination, student fee administration, attendance management, and institutional coordination to ensure smooth day-to-day functioning of the college.
- SAP Payroll Management: Coordinate monthly payroll processing in SAP, salary inputs, attendance verification, leave records, reimbursements, and statutory compliance to ensure timely and accurate salary disbursement.
- Compliances: Collect and validate employee PF details including existing UAN, Aadhaar, PAN, bank account details, and previous employment information Link the employee's existing UAN with the current organization in the EPFO portal and SAP.
- IT Declaration: Collect, verify, and maintain employee Investment Declaration (IT Declaration) forms for income tax calculation purposes. Update and maintain employee tax declarations (LIC, PPF, EPF, tuition fees, home loan, rent receipts, medical insurance) in SAP for accurate tax computation. Support year-end tax reconciliation and Form 16 preparation activities.
- SAP HR Operations: Handle employee onboarding and offboarding processes in SAP, including employee creation, documentation, ID generation, final settlements, resignation processing, and record maintenance. Manage joining formalities, induction coordination, employee documentation, exit interviews, clearance procedures, and separation formalities.
- Attendance Management: Monitor and maintain biometric attendance systems, regularize attendance records, track employee leaves, and generate attendance reports for payroll and management review. Handle employee leave management including Casual Leave (CL), Earned Leave (EL), Sick Leave (SL), Compensatory Off (Comp-Off), and Leave Without Pay (LWP) as per company policy.
- Documentation: Maintain employee records, HR documentation, policy compliance, confidential files, and MIS reports related to HR and issuance of Reliving, Transfer, Promotion letters to the Employees
- Internal Communication & Coordination: Act as a liaison between the Learning Hub and Trust Office (Head Office) to ensure smooth internal communication and timely execution of HR processes.
- Mass Hiring: Participate in quarterly mass hiring drives conducted at the Head Office to support organizational manpower requirements and Coordinate recruitment activities including interview scheduling, document verification, and onboarding support.
- Manage candidate registration, attendance tracking, interview coordination, and communication throughout the recruitment process.
- Student Fee Collection: Coordinate student fee collection processes, maintain payment records, follow up on pending fees, and ensure proper reporting and reconciliation with accounts.
- Examination Committee: As Member needs to Coordinate and manage examination activities to ensure smooth and disciplined conduct of internal examinations. Prepare and organize examination seating arrangements for students based on class strength, hall capacity, and examination guidelines.
- Enter and update student examination and practical marks accurately in the student portal within prescribed timelines.
- Address student queries related to examination schedules, hall tickets, seating arrangements, and examination procedures.
- Student Council Member: Represent student interests and act as a bridge between students, faculty, and college management to promote effective communication.
- Coordinate and support student activities, cultural events, academic programs, seminars and Orientation programs for new and existing students. Prepare presentations, and communication materials in coordination with management and faculty members. Arrange venue setup, seating arrangements, registration processes, audio-visual requirements, and student welcome activities.
Sr. Executive - HR & Administration - Ambika Nursing & Paramedical Institution - Bangalore
(2024-01 - 2025-10)
As Senior Executive – Human Resource in Ambika Nursing College, was responsible for managing human resources, administration, staff coordination, compliance, and employee relations to ensure smooth institutional operations. The role involves supporting teaching faculty, non-teaching staff, students, and management while maintaining statutory and academic compliance.
- Recruitment & Selection: Handle end-to-end recruitment for teaching and non-teaching staff including job posting, screening, scheduling interviews, onboarding, and documentation.
- Employee Onboarding & Induction and Performance Management: Conduct induction programs for newly joined faculty and staff and ensure proper joining formalities, ID creation, and policy orientation. Assist management in faculty evaluations, performance appraisals, probation reviews, and confirmation processes.
- Attendance and Payroll Management: Monitor staff attendance, leave records, shift schedules, biometric systems, and maintain HRM records. Preparing Salary Sheet, incentives and other statutory compliances and coordinating with accounts Team for Salary disbursement.
- Employee Relations: Act as a point of contact for employees regarding workplace concerns, grievances, and HR-related issues. Build positive relationships between management, faculty, and non-teaching staff to maintain a healthy work culture. Handle employee grievances, conflicts, and disciplinary matters in a fair and professional manner
- HR Documentation & Records: Maintain employee personal files, contracts, appraisal records, confidential documents, and compliance registers.
- Administration Coordination: Support administration activities including transport coordination, housekeeping supervision, security coordination, and campus discipline. Coordinate with HODs, principal, faculty members, and students regarding HR and administrative matters.
Senior Project Administrator - AVL India Pvt. Ltd. - Gurgaon
(2012-09 - 2023-12)
As a Project Coordinator/Administrator with dotted-line reporting to the HR Senior Manager, I was responsible for overseeing various aspects of project management, team administration, and stakeholder coordination while ensuring smooth communication between internal and external teams. Key responsibilities included:
- Administrative Management: Managed the administrative requirements of a team of 55 members, including attendance monitoring, leave management, on-site visit coordination, travel allowance processing, and employee support activities. Maintained accurate records and ensured smooth day-to-day operations in coordination with the HR Senior Manager.
- Project Coordination & Cost Tracking: Oversaw the hours booking process to ensure accurate project cost tracking, timely reporting, and compliance with organizational procedures.
- Stakeholder Training & Coordination: Organized and facilitated training sessions for internal and external stakeholders, ensuring clear understanding of project requirements, processes, and compliance standards.
- HR Coordination Support: Worked closely with the HR Senior Manager on employee engagement, workforce coordination, onboarding support, policy communication, and resolving administrative concerns.
- Asset Procurement: Manage the procurement of assets required for projects and company infrastructure using EBP software.
- Vendor Management: Monitor and ensure that contractual agreements with service providers are consistently met. Evaluate the performance of vendors and maintain positive working relationships
- Project Assistance: Preparation of scheduled weekly/monthly reports. Develop and maintain a filing system. Provide general support to visitors; act as the point of contact for internal and external clients. Help with project documentation and maintain project records.
Process Associate - NIIT Smart Serve
(2011-02 - 2012-08)
- Conducted lifestyle surveys with high data accuracy and consistently exceeded daily performance targets. Ensured quality and completeness of survey data through active participation in quality assurance and correction processes, contributing to reliable business insights.
Quality Auditor - Sparsh BPO Services Pvt. Ltd.
(2007-03 - 2010-07)
- Managed internal ISO audits, implemented quality control measures, and prepared MIS dashboards to improve operational transparency, compliance, and customer satisfaction. Contributed to reducing process non-conformities and enhancing service quality standards.
Quality Auditor & Process Associate - Finedge India Pvt. Ltd.
(2005-04 - 2007-02)
- Handled customer service operations and quality auditing by conducting call evaluations, process briefings, and agent coaching sessions. Improved service accuracy, reduced operational errors, and enhanced customer satisfaction through effective quality assurance practices.
