Arjav Pandya

Results-oriented HR Operations Senior with over 6 years of experience specializing in US Onboarding, Compliance, and Employee Relations. Proven track record in streamlining complex workflows, ensuring 100% audit readiness for Joint Commission standards, and managing end-to-end employee lifecycles. Dedicated to organizational stability through meticulous process design and proactive escalation management.

Senior US HR Operations (Onboarding, compliance, Timesheets and Payroll) at Patterns, LLC (2025-10 – Present)

Senior HR Operations role managing end-to-end onboarding of healthcare and IT workers with focus on compliance, timesheets, and payroll integration.

• Strategic Lifecycle Management: Orchestrate the end-to-end onboarding of healthcare and IT workers, ensuring all offer letters, tax forms, and client-specific documents are executed with 100% accuracy.
• Advanced I-9 & E-Verify Compliance: Conduct high-precision Section 2 verifications remotely via Zoom, maintaining strict adherence to USCIS protocols and federal E-Verify synchronization.
• Audit & Governance: Manage and audit complex file requirements for Joint Commission compliance, proactively identifying and closing process gaps to ensure risk mitigation.
• Financial & Vendor Stewardship: Perform detailed reconciliation of background check agency invoices, leveraging relationship management to secure discounts and reduce overall compliance expenditure.
• Operational Leadership: Serve as the primary escalation point for internal teams and clients, while mentoring new joiners on visa types and complex onboarding workflows.
• Payroll & Billing Integration: Facilitate seamless transitions from onboarding to production by collecting timesheets and cross-referencing hours with client portals to ensure billing integrity.

Compliance Analyst (MSP Document verification) at Magnit Global (2024-05 – 2025-06)

Compliance Analyst role focused on MSP document verification, regulatory auditing, and data integrity management.

• Regulatory Forensic Auditing: Executed granular audits of medical and criminal background documentation provided by suppliers to ensure total alignment with client job descriptions.
• Data Integrity & Representation: Verified candidate resumes for technical accuracy and selected specific system templates to match diverse candidate job profiles.
• SLA Enforcement: Managed supplier communications regarding strict documentation deadlines and maintaining workflow status in the tracking system.

Compliance Specialist (Onboarding & Compliance) at IMCS Group, Inc. (2023-08 – 2024-04)

Compliance Specialist managing healthcare credentialing, clinical logistics, and Joint Commission standards compliance.

• Healthcare Credentialing: Managed specialized medical compliance for healthcare professionals, including the acquisition of professional licenses, BLS certifications, and medical records.
• Clinical Logistics Coordination: Scheduled and tracked drug tests, vaccination administrations (titers), and specialized competency assessments.
• Federal & Joint Commission Standards: Performed comprehensive I-9 verifications and ensured all candidate files meet rigorous Joint Commission compliance requirements.
• Client Advisory: Acted as a direct liaison for clients, providing real-time technical updates on the compliance status of their candidate pipelines.

HR Executive (Onboarding, Compliance & Client Audits) at Rang Technologies Inc. (2023-01 – 2023-08)

HR Executive overseeing medical screening, specialized client audits, technical mentorship, and portal management.

• Medical Screening Oversight: Initiated and tracked complex health screenings, including MMR, Varicella, TDAP, Hep B, and T-spot/PPD results (including chest X-rays where necessary).
• Specialized client audits: Navigated niche client audits to make sure that the compliances are up to the mark and help the company to be promoted to prime vendor.
• Technical Mentorship: Resolved complex discrepancies in employment and education verifications for junior staff and conducted training onboarding compliance for new recruits.
• Portal Management: Audited documentation across various portals to ensure adherence to granular client guidelines before final upload.

Executive Operations (Onboarding, Compliance, C2C and Wage Verification) at Collabera Services Private Limited (2022-02 – 2023-01)

Executive Operations managing workflow architecture, employment classification, and financial data management.

• Workflow Architecture: Managed the initiation of onboarding documentation for candidates, ensuring all background checks and drug tests meet specific Client Master Service Agreement (MSA) standards.
• Employment Classification Management: Orchestrated W2 and Corp-to-Corp (C2C) workflows, including the verification of work authorizations (I-9) and sub-vendor documentation.
• Financial Data Management: Entered client billing information, processed purchase order (PO) extensions, and audited sub-vendor wage compliance for mark-up clients.

OCR (Online Chat Representative) at Etech INC (2019-01 – 2021-02)

Online Chat Representative providing vendor support operations and order management services.

• Vendor Support Operations: Provided real-time technical assistance to 3rd party vendors regarding internet and phone line availability.
• Order Management: Facilitated the accurate placement, updating, and cancellation of customer orders for various vendors.

Bachelor of Commerce in Commerce – Government College, Gandhinagar

BFSI Certification in Banking, Finance, Securities & Insurance – Thadomal Shahani Institute