Administrative Specialist at KELLOGG BROWN & ROOT (Feb 2023 – Present)
- Build, own and maintain key relationships with building management, Vendors & employee stakeholders
- Be the first point of contact for any maintenance-based request from employees or building managers, tracking all activity from submission to completion, ensuring all involved in each request are kept fully informed.
- Ensure the lunch events and daily snacks/beverages are coordinated and always in place and fully stocked
- Closely manage the office space, tidy desks, keeping all rubbish clear from the office floor, ensuring the office is always clean, tidy and presentable.
- Ensure Health & Safety is adhered too in the office, reporting any risks to the HSSE Manager
- Responsible for coordinating, scheduling, and overseeing activities of contractors executing facilities/operational services.
- Ensures facilities are operated and maintained in compliance with established policies and procedures.
- Organize and manage in-office events, meetings, and employee activities, ensuring all logistical arrangements are handled smoothly.
- Petty cash management - Manage expenses and bill submission.
- Manage CCTV operations and the control room with the security team.
- Maintain records of compliance certifications.
- Monitor the issuance and management of employee ID cards and visitor passes.
- Handle contracts, agreements, and relationships with external service providers. Ensure timely and cost-effective procurement of office supplies and services.
- Manage all travel-related arrangements for senior management including booking transportation and handling airport transfers.
- Ensure timely processing of office-related invoices, including utility bills (power, water, DG), courier services, and cleaning services.
- Ensure periodically fire marshal and safety trainings of employees volunteering
- Managing office supplies stock and placing orders.
- Answer queries from employees and vendors, and prepare reports and presentations with statistical data, as assigned.
- Acting as the administrative point of contact between the employees and internal/external vendors.
- Arrange travel and accommodations
- Coordinating all logistical arrangements involved in relocating new hires
- Access Management
Admin Executive at Commvault (2022-10 – 2023-02)
SENIOR ADMIN EXECUTIVE at Vodafone Idea Ltd. (2020-02 – 2022-09)
- Managing events and Vendors
- Processing invoices and documentation to support each activity
- Coordinating with IT for workstation set up
- Repair and maintenance activities.
- Managing Office Lunches.
- Managing office supplies stock and placing orders
- Prepare reports and presentations with statistical data
- Acting as the administrative point of contact between the executives and internal/external vendors.
- Arrange travel and accommodations
- Providing relocation information to new hires and employees relocating upon transfer
- Coordinating all logistical arrangements involved in relocating new hires
- Processing invoices and documentation to support each relocation
- Ensuring that relocation arrangements have been made in the most economical manner and the move is smooth for both the employee and hiring department.
- Repair and maintenance activities
